Personal Development Portfolio: Gibbs Cycle, SWOT, and Skills Audit

This portfolio presents a detailed exploration of personal development, focusing on leadership and management skills. It begins with a self-reflection using the Gibbs reflective cycle to analyze strengths and weaknesses in managing a group project, identifying areas for improvement in communication and leadership. A skills audit and SWOT analysis further assess the individual's capabilities, highlighting time management, managing skills, leadership skills, and communication skills. A personal development plan outlines specific objectives and activities to enhance communication, multitasking, and general management skills. The portfolio also discusses transferable skills like supportive communication, motivation, and conflict management, crucial for business success. The assignment aims to improve self-awareness, goal-setting, and the development of essential leadership and management competencies.

PORTFOLIO OF
PERSONAL
DEVELOPMENT TASKS

INTRODUCTION
Personal development cover all the activities of person that improve awareness and
identity, develop potential and talents, build human capital, contribute to realization of
aspirations and dream, and raise quality of life. It is a life long procedure and best way for person
to assess its qualities skills and set goals in order to maximize and realize its potential ability.
The present report clarify own leadership and management skills by using range of model and
justify personal development plan (Kalfa and Taksa, 2015).
Furthermore, it also explains transferable skills and best practices form learning materials
for suggestion. It will justify SWOT analysis and skill audit that define the ability of person who
are starting their business. In this study includes one or more of models of reflection and also
discuss learning style based by theory. Moreover, it will explain the challenges and benefits of
using skills in business.
TASK 1
Reflection on own management and leadership skill with use of range of models.
Personal and professional development skills plays crucial role in order to manage the
learning and development within person (Fletcher, Sharif and Haw, 2017). Thus, professional
development is lifelong process and it aids to have continuous development. I want to make my
career in the field of property business in the future. In order to be effectively, I just started
studying about it. This will help me to have growth in my skill so that overall things can be
carried out effectively. In order to identification of gap in my skill, I will have the use of Gibbs
reflective cycle so that proper evaluation can be undertaken and this is defined as follows-
Gibbs reflective cycle- It is one of popular model for reflection and that helps to carry out the
better evaluation with help of skill analysis. Thus, it aids to think systematically about the phases
of the experience and activity. Thus, its defined in the following manner as-
Description- In order to start business in the field of property, I started studying about it and
trying to take initiative to enhance managerial and leadership skill. To have the depth learning, I
decided to work in group manner. At this, we started to divide the each chapter with framing of
deadline so that all learning can be accomplish on time. I was the leader of that group and need
to manage the all activities as per the deadline. I forgot to communicate about deadlines to two
members of our group. Therefore, they could not have reached to deadline of the assigned
1

activities. Thus, I analysed that I need to improve my leadership and managerial skill in well
manner so that in future I can hand my property business effectively.
Feelings- At this stage, I identified that what is the major cause that could be set as failure.
Under this, I found that I am not that effective to manage and leading group activities effectively.
Thus, I got quite frustrated. Therefore, I need to focus over managing and leading skill with help
of developing communication. To undertake property business effective I need to be expert in
making communication so me and my team in future can assure to completed the task as per the
given deadline.
Evaluation- It is stated that there are some things that is good about me and it has helped me to
produce good quality of work. In order to make this more effective, I need to focus on
developing my communication skill effectively so that I can achieve the things effectively. Thus,
ineffective communication has affected the learning of two members within our group. Thus, it
has been evaluated that the things didn't go well as it was assumed due my ineffective leading
and managing skills.
Illustration 1: Gibbs reflection model
(Source: GIBBS – REFLECTIVE CYCLE MODEL (1988), 2016. )
Analysis- It is the step that has provided chance to develop my skills with help of better
analysing. Thus, division of activities went well and this has improved my overall learning
2

effectively. I have learnt that communication is one of the greater essence of management. IN
order to develop it, I started memorising the things and work as to create interaction with all
team member who want to enhance their learning in property business. Thus, I also focused over
to develop my leading and managing skills so that I can handle the issues and enhance my and
my team learning skill in the chosen field. I worked as to make one group with inclusive of all
members so that I communicate with all person at a single time.
Conclusion- At this step, I started to make deviation between actual and planned performance. I
looked back and I found that I have improved my communication skills. Thus, this deviation has
given me positive feedback. This learning has encouraged me to do the things with more
focussed approach so that better things and results can be obtained.
Hereby, it can be stated that this reflection model has helped in order to bring
improvement in my all over activities. Thus, to make my learning more effective the skills audit,
SWOT and personal development plan must be framed to have enhancement in leadership and
managerial skill in context of starting business in the field of property business.
Skill audit-
It is process that aids to have identification of the skill gaps within the enterprise. Thus,
its defined as-
Skill Typical description Skill level rating 1-5 Specific comments
Time management
skill
I have analyzed that
my time management
is effective but in
order to make it more
effective I need to
focus over prioritizing
the task so that things
can be achieved within
the set deadline.
4 In order to bring more
improvement in time
management skill, the
focus need to be given
over things as
priorities the task, to
plan day to day
activities and to deal
with paperwork.
Managing skill With help of
undertaking reflection
on my learning, I
3 To make this skill
more effective I need
to put major focus
3

analyzed that I am not
that effective in
managing things.
over the task and it
deadline so that better
things can be
managed. To
improvise the
objectives must be in
mind so that goal can
be achieved.
Leadership skill The leadership skill is
also needed to be
improvised in order to
achieve proper
outcomes.
3 In order to bring
improvement in
leadership skill, the
interaction with the
team member must be
in effective manner.
Thus, objectives and
group goals to the
team member must be
clearly defined. To
lead the team leader
must be constant
towards improvising
the activities.
Oral communication My oral
communication skill is
not that effective and
due to it I avoid
communicating
member in equal
member. This leads to
bring ineffective
3 To bring improvement
in it, I need to put my
major consideration
over team interaction,
needs to learn the
techniques for
undertaking oral
presentation, to set up
4

performance. the meeting so that
each individual can be
analyzed well. By
conducting this all
activities' mu oral
communication can be
improvised.
Written
communication
I am bot that bad in
making written
communication but
also require some
improvement to do
things more
effectively.
4 To bring improvement
in it, I need to put
focus over structure
and format of letters,
memos and e-mails
and reports.
SWOT analysis on own managerial and leadership skills-
Strength
 I am good in managing time and this
helped me to achieve the task as per the
given deadline.
 I am very ambitious and multi task
performer.
 I have effective balanced work life
perspective.
Weakness
 The time pressure creates stress and
also lead me to have emotional stress.
 Sometimes, I used to be impatient and
this leads to affect my whole
performance.
 The one of the major weakness of mine
is that during the stress of more than
one task lead me think unkindly about
the people and it creates risk.
Opportunities
 By having enhancement in leadership
and managing skill I can able to have
Threats
 The work load creates confusing
atmosphere for me and it leads to affect
5

better career in my chosen field of
property business.
 By improvising the communication
skill I can able to get good job in
property business.
 I have enough room to enhance my
learning on the basis of my learning
experience.
my whole performance.
 I have issues in terms to adapt in a new
environment and this leads to have
ineffective performance.
6

Personal development plan-
This is process that is defined as creating action plan and that must be based on
awareness, values and goal setting to undertake self improvement.
Development
objectives
Activities to
undertake to achieve
objectives
Resource that aids to
achieve objectives
Time period
Communication skill In order to improve
communication the
interaction with the
team member must be
enhanced so that it can
easy to communicate.
With help of things as-
 By arranging
meeting
 Group
discussion
 To learn
techniques of
presenting the
ideas etc.
3 weeks
Multitasking skill To improve this skill I
need to look over on
the proper division of
work so it can lead to
have reduction in
stress.
By use of-
 proper division
of work
 Developing
better
coordination
with team
 Conducting
group
performance.
2 week
Managing skill To get overcome with
it, I need to clearly
defined the goal and
objectives so that
With the use of-
Popper
communication
Effective interaction
3 week
7

things can be managed
properly.
Clear set of vision and
mission
TASK 2
Transferable skills and its effectiveness in organization
Transferable skills are abilities and skill that are helpful and relevant across various areas
of life: professional and personal. Individual commonly use transferable skills when applying for
job, starting up businesses or when think about career change. Supportive communication,
motivation, empowerment, team effectiveness and conflict management are the most important
skills which is required for making business successful and grow more than the others in
marketplace.
Supportive communication: In almost every sector, from hospitality to banking and
other industry, effective communication skills are important. It is one of the best style of
communicating that have a particular set of techniques and goals. It is very beneficial skill that
resolve conflict among workers and employer in organization (Siriwardane and Durden, 2014).
This will help in achieve change in condition while preserving, even strengthen the relations
between management and staff. Language barrier, culture and new employees in firm are one of
the barriers that make difficulties in communicating with other. For example, TESCO managers
or leaders using communication skills in workplace for solving the issues around work place
which is vital for them to run business effectively.
Berlo's S-M-C-R Model is a communication model that divided into four parts: Source,
Message, Channel and Receiver. According to the first stage all communication come from
sources that will be one person, team of people of organization. Social background, culture,
educations are things which determine how source need to operate in communication procedure.
Message is term of information sent by leaders in TESCO to employees in verbal or written way,
source choose language or code for sending message. Channel is the technique or method which
help to communicate with workers in firm and receiver is final element and people who are
receiving messages.
Motivation: Motivational skills are one of the best ability that allows person to become
motivator for them self as well as motivate others in workplace. It helps in accomplishing given
tasks and support to achieve desired organizational goals. Lack of employee knowledge are one
8

of the biggest challenge that make impact on productivity and profit margin of TESCO. Maslow
hierarchy of needs is the best motivation theory that enhance performance of workers more than
now. Providing physiological needs, safety and security, belongingness and love is the source of
motivation which develop self esteem and self actualization among staff members in
organization that result in increase profitability and productivity more than others. Company give
employees all the facilities which help in surviving their lives. Physiological need is basic
requirement of candidate who join company and want all the facilities which make them
comfortable in lives. By ensuring about safety of people organization gain individual trust and
make strong relationship with them that help to achieve competitive advantages in business
world. Food, water, homeostasis and breathing are some example of this need.
Empowerment: it refers to measures planned to increase degree of self determination
and autonomy in people. It involves developing strength and confidence to set realistic objectives
and goals and fulfill individual potential. Empowering leadership is beneficial for both TESCO
and its staff that gain profit margin and make business more successful. It is one of the best skills
using by the leaders in company for workers to achieve desired goals and accomplish tasks on
time. It is very beneficial in business growth and help to gain competitive advantages in
marketplace. Lack of experience among leaders is one of the challenges in empowerment in firm
that will impact on overall performance of workers or group of people in organization. The
benefit of having empowerment leaders is that its take one or more responsibilities within
company, but on the other side if person does not have any knowledge and experience who to
manage power that difficulty as whole firm. Kanter's theory of structural empowerment
concentrate on structures within TESCO more than individual own capability and ability. This
model reflect that leaders of company power will develop by sharing power through empowering
others and as result, leader recognize increase organizational performance. There have been
many challenges get arise in company that make impact on firm productivity and financial
budgets, by adopting this model in work leader can achieve businesses objectives as well as set
goals.
Conflict management: it is the procedure of confining negative aspects of conflict while
increase positive aspect of conflicts. In large organization it is not easy to manage or control
conflict in workplace that influence on productivity. Having conflict management skill in
TESCO leader is very important to solve unexpected issues in management among workers and
9

other staff members. Talk with employees, focus on its behavior, develop plans for work is most
essential part of handling conflict management in company (McMurray and et.al., 2016). The
aim of this skill is to enhance worker learning and group outcomes, including performance and
effectiveness in organizational goal setting. One of benefits that conflict resolution bring to staff
that facilitate goal achievement. It helps to solve problem and make comfortable and healthy
environment in workplace that enhance working interest of all the people who are work in
organization. Lack of negotiation and poor communication relation create challenges in company
that effect overall performance of employees. For example, TESCO is the largest retailer in UK
and run its business in many countries. As they have many stores in which range of people are
working those who have negotiation skill that create conflict among management and other
people.
Situational leadership theory is one of the best concept that help in taking decision on
base of measuring situation in firm. It refers to when manager and leader of company adjust their
style to fit development stage of staff is trying to impact. To became businesses more successful
and powerful leader of firm will adapt this style in performance that bring positive outcomes and
help in resolving conflict situations in workplace. All the employees in firm cannot have same
skills and knowledge that influence on other performance. Telling, selling, delegating and
participating are four main leadership approaches that make the best outcome.
Team effectiveness: Leaders skills make effective team that increase its performance
effectiveness and help in team building. In term of team effectiveness is capacity of person to
accomplish given tasks and achieve goal or business objectives. It refers to program of getting
employees in TESCO and work together efficiently or effectively (Fletcher, Sharif and Haw,
2017). Team effectiveness is depended on leader skills which they are using to make better group
of people in organization. Leaders will give proper guidance or direction to its workers for
completing tasks on time and provide appropriate knowledge how to work on time frame.
Organizing meetings, use empowerment equally and other activities of leader will help to make
effective team that increase productivity and profitability more than the another. Team
effectiveness brings a lot of benefits for TESCO and support for raise their position in
marketplace. It helps to boost up morale of staff and increase their interest of work. When leader
share work equally by staff of team and task are assign according to its skills and strengths of
each team which results is task are accomplished faster and more efficiently. Lack of diverse
10

interests and skills, role confusion, poor work environment are the challenges of using team
effectiveness in organization.
Tuck man five stages of model is one of the most vital concept that help to make good
and skilled team. Forming, norming, performing and storming are the levels of this model that is
inevitable and necessary in order for team growth, find solutions, deliver results and tackle
problems. In forming team learns and meets about challenges and opportunities and agree on
begins to take tasks and goals. Team members motivate other in organization which make
effective team, they tend to behave independently. In second stage refers to team development,
where teams starts to find the best outcome itself and gain trust of each person in company. In
third stage team resolve personality and disagreements clashes results in great spirit and intimacy
of co operation emerges. It is one of the best way that help to create healthy and creative work
environment which increase the ability of staff and improve their skills more than now.
CONCLUSION
Hereby, it can be concluded that personal development is process that aids to improving
oneself to have enhancement in employment skill to carry out better performance. Thus, present
report is based on to pursuing career in the field of property business. Under this report, the
various things has been covered as reflection on own managerial; and leadership skill with help
of Gibbs, skill audit, SWOT and by framing personal development plan. Lastly, description
about the transferable skills and effectiveness within enterprise has been defined with use of
number of skills.
11

REFERENCES
Books and Journals
Bedwell, W.L., Fiore, S.M. and Salas, E., 2014. Developing the future workforce: An approach
for integrating interpersonal skills into the MBA classroom. Academy of Management
Learning & Education. 13(2). pp.171-186.
Fletcher, A.J., Sharif, A.W.A. and Haw, M.D., 2017. Using the perceptions of chemical
engineering students and graduates to develop employability skills. Education for
Chemical Engineers. 18. pp.11-25.
Kalfa, S. and Taksa, L., 2015. Cultural capital in business higher education: reconsidering the
graduate attributes movement and the focus on employability. Studies in Higher
Education. 40(4). pp.580-595.
McMurray, S., and et.al., 2016. Employer demands from business graduates. Education+
Training. 58(1). pp.112-132.
Rocha, M., 2015. Predictors of the acquisition and portability of transferable skills: a
longitudinal Portuguese case study on education. Higher Education. 69(4). pp.607-624.
Siriwardane, H.P. and Durden, C.H., 2014. The communication skills of accountants: what we
know and the gaps in our knowledge. Accounting Education. 23(2). pp.119-134.
Watty, K., Jackling, B. and Wilson, R.M. eds., 2014. Personal transferable skills in Accounting
Education. Routledge.
Online
Tuckman's stages of group development, 2017.[ONLINE].Available
through:<https://toggl.com/stages-of-team-development/>
GIBBS – REFLECTIVE CYCLE MODEL (1988). 2016. [Online] Available
through:<http://resources.eln.io/gibbs-reflective-cycle-model-1988/>.
12