Managing a Successful Project: Digital Technology at ECBC College

This report outlines a project management plan for integrating digital technology into East End Computing and Business College (ECBC). The project aims to modernize the college's functions and operations, reducing reliance on traditional methods and enhancing areas like accounting, marketing, and recruitment. The plan includes defining project aims and objectives, developing a comprehensive project management plan covering cost, scope, time, quality, communication, risks, and resources, and creating a work breakdown structure and Gantt chart for timeframes. Small-scale research using qualitative and quantitative methods is conducted, analyzed, and used to formulate recommendations. The report also evaluates the accuracy and reliability of the research methods and critically assesses the project management process, reflecting on the value of the research and its impact on learning and performance. The project's success depends on factors like management approval, research surveys, digital technology research, supplier quotations, staff training, and trail/test periods, all managed within a 12-week timeframe and a budget of 1 million Euros.

Managing a Successful Business Project
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Contents
Introduction.................................................................................................................................................3
Executive summary.....................................................................................................................................4
P1 Devise project aims and objectives for chosen scenario.........................................................................5
P2 produce a project management plan that covers aspects of cost, scope, time, quality,
communication, risks and resources.......................................................................................................6
P3 Produce a work breakdown structure and a Gantt chart to provide timeframes and stages for
completion..............................................................................................................................................9
M1 Produce a comprehensive project management plan, milestone schedule and project schedule for
monitoring and completing the aims and objectives of the project......................................................11
P4 carry out small-scale research by applying qualitative and quantities research methods appropriate
for meeting project aims and objectives...............................................................................................12
P5 analyse research and data using appropriate tools and techniques.................................................15
P6 Communicate appropriate recommendations as a result of research and data analysis to draw valid
and meaningful conclusions..................................................................................................................19
M2 Evaluate the accuracy and reliability of different research methods applied..................................20
M3 Evaluate the selection of appropriate tools and techniques for accuracy and authenticity to
support and justify recommendations...................................................................................................21
D1 critically evaluate the project management process and appropriate research methodologies
applied...................................................................................................................................................22
P7 reflect on the value of undertaking the research to meet stated objectives and own learning and
performance..........................................................................................................................................23
M4: Evaluate the value of the project management process and use of quality research to meet state
objectives and support own learning and performance........................................................................24
D2: Critically evaluate and reflect on the project outcomes, the decision making process and changes
or developments of the initial project management plan to support justification of recommendations
and learning during the project.............................................................................................................25
Conclusion.................................................................................................................................................26
Project Logbook Template........................................................................................................................27
References.................................................................................................................................................32
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Introduction
In this report the description is made about the digital technology and its uses in the ECBC
College in its functions and operations. It is considered that innovation is the good achievement
in technology for better growth and development of colleges, staff members and students.
Innovation is the creation of new ideas which reduces the impact of traditional research functions
used in the processing. In this report research is conducted by collecting the information from
primary and secondary resources and adopting several tools and techniques.
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Executive summary
Digital technology makes a great impact on the functions and operations of business. East End
Computing and Business College is a high education college of London. The college adopts the
IT systems in its business functions and operations but it sin not able to transform its activities
into digital technology method. So research is conducted and collecting the views from students,
staff members and may concern person.
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P1 Devise project aims and objectives for chosen scenario
Over view of project management definition of digital technology: Digital technology covers
all kinds of electronic equipment and systems that use the information in numeric form. This is
branch of engineering and scientific knowledge that deal with practical use of computerised
methods, systems and devices etc.
Phase of project management: The phases of project management are divided into project
initiation, project control, project closure and title of the project.
Project initiation: The project is started from 1st Week of March 2018 for the integration of
digital marketing which reduces the dependency on one channel of recruitment.
Project control: This project of digital marketing is controlled by project manager of the ECBC
Project closure: The closing date of the project is 4rth Week of May
Project title: Integrated Digital Marketing
Project aim: Implementations of digital marketing in ECBC for the better growth and
development of students and staff
Project objectives: The objective of the project is to develop the digital technology which
reduces the old function of ECBC and its dependency on the single channel of recruitment. The
digital technology increases the functions in accounting, marketing and operations of the college.
The objective of the project must be clear which defines what is achieved in complete project
plan.
Budget/Cost: The project cost is depends on the budget of college. It covers a cost of 1 million
Euros. Cost includes several things such as installation of updated systems; fees of IT
experienced person, new equipment’s etc.
Time: Time is the essential factor of the project management. The project should be completed
as per decided time period then objectives of the plan are attained properly. The time period of
12 weeks is sufficient to complete the project plan.
Quality: It is the essential factor of planning. It is important to maintain the quality of systems,
methods; processes etc are used in the digital marketing. The information is gathered from the
quantitative and qaulitative methods so the products and services delivered to staff and students
are of good quality.
Research: Research is conducted before launching a product in the college, the views and
opinions of staff members, students etc about the digital technology and its benefits in
functioning of the college (Analysis tabs, 2012).
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P2 produce a project management plan that covers aspects of cost, scope, time, quality,
communication, risks and resources.
Project management plan is described as follows:
Task activity Time Cost No of
people
Risk Quality
1. Management approval 1st week 0 2 The approval
received or
not from the
higher
authority for
the
installation
of digital
technology in
college.
The approval
of
management
is required for
the adoption
and
installation of
digital
technology
methods in
the college.
2. Research survey
2.1Questionnaire
2.2 Collection data
2.3 Analysis of data
2nd to 8th
weeks
2 to 3
weeks
4 to 5
weeks
6 to 8
weeks
.3 million
Euros
10
people
Risk is
uncertain in
research
methods
whether the
people will
respond
positively.
The research
is conducted
properly or
not (Bernard,
2017).
The
researcher
prepared some
methods to
conduct the
research such
as
Questionnaire,
interviews,
face to face
interviews etc.
The data and
information is
collected from
the research
survey and
analyses them
properly.
3. Research on digital
technology
8 to 9
weeks
.2 million
Euros
4 People The
technology
systems,
products,
The research
on digital
technology
includes the
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processes, etc
are installed
in ECBC
uses of
systems,
processes and
method in the
process of
recruitment
process in the
college and
other
functions of
college such
as operations
and
accounting
etc. (Neuman,
and Robson,
2014).
4.Quotation
supplier/installation/health
and safety
10th week .3 million
Euros
2 people Health and
safety issues
in the
installation
of digital
technology
The proper
evaluation of
all the
required
process and
systems in
digital
technology as
per the safety
and health of
staff and
students.
5. Training of staff and
students
11th week .1 million
Euros
4 people The level of
students and
staff, their
interest in
digital
technology
or not
(Bernard,
2017).
Training is
provided to
the staff and
students
related to the
new digital
technological
equipment’s.
6. Trail and test period 12th week .1 million
Euros
2 people The process
is
successfully
This is the last
stage of
project
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accomplished
or not.
management
plan and
launches the
project.
TOTAL Total 12
weeks
1 million
Euros
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P3 Produce a work breakdown structure and a Gantt chart to provide timeframes and stages for completion.
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10
Project
management plan
(WBS)
1. Management
approval
Time: 1 week
Cost: 0
Number of People:
2
2. Research survey
Time: 7 Weeks
Cost: .3 Million
Euros
No of People: 10
3. Research on
digital technology
Time: 2 Week
Cost: .2 Million
Euros
No. of People: 4
4.Quotation
supplier/installatio
n/health and safety
Time: 1 Week
Cost: .3 Million
Euros
No. of People: 2
5. Training of staff
and students
Time: 1 week
Cost: .1 Million
Euros
No. of People: 4
6. Trail and test
period
Time: 1 Week
Cost: .1 Million
Euros
No. of People: 2

Gantt
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M1 Produce a comprehensive project management plan, milestone schedule and project
schedule for monitoring and completing the aims and objectives of the project.
The project management plan is framed by the college in best and effective manner. It shows that
project is managed, controlled and observed in best manner. The project management plan of the
collge is as given;
Planning activities: College can plan the activities to accomplish the project on time. It is
completed as per the needs and desires of students and staff members.
Resources: Resources are the most essential part for completing the research. ECBC College
deals with several functions such as human resources, operations etc.
Time: Time is the significant factor of the research it is completed within the specified time
period (Biber, et. al., 2017)
Risk: Risk is taken by researcher and project manager in implementing the plan without it
objectives are not attained.
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