Analyzing Digital Technology Impact on Business Activities at XYZ

This report assesses the impact of digital technology, specifically cloud computing, on XYZ Company's business operations. It highlights the limitations of traditional data management systems and proposes the adoption of cloud computing to enhance application resilience, data backup, and disaster recovery. The project aims to implement cloud technology within eight months, with a budget of $25,000, focusing on improving the quality of products and services. The report outlines project management plans, including cost estimation, scope definition, timeline, quality control, communication strategies, and risk management. A work breakdown structure (WBS) and Gantt chart are provided to illustrate the project's timeline and resource allocation, emphasizing the importance of open communication and proactive risk mitigation. Key project resources include a project manager, finance manager, application programming manager, operation manager, system developer, and system analyst, alongside external cloud service providers. The report concludes by emphasizing the expected improvements in product and service quality through the adoption of Infrastructure as a Service (IaaS).

Running head: IMPACT OF DIGITAL TECHNOLOGY IN BUSINESS ACTIVITIES
Impact of Digital Technology in Business Activities: Operation
Name of the student:
Name of the university:

1IMPACT OF DIGITAL TECHNOLOGY IN BUSINESS ACTIVITIES
P1. Introduction
This report depicts the role rather impact of Digital technology in XYZ company for
driving their business operations. Digital technology is capable to minimize the issues of
traditional business operations. In order to mitigate the issues related to data management the
company should adopt Cloud computing technology. With the help of cloud computing, three
main components that XYZ Company will be able to gain are application resilience, data backup
and disaster recovery.
In the new era of technology, digital technology is referred to as one of the most widely
used a phrase that helps to drive a business towards massive commercial success. In addition to
commercial success it also helps to obtain competitive advantages from the marketplace. In order
to transform the business activity in terms of business operation it is the necessary for the owners
to adopt accurate digital technology. For carrying out a project, the Chief Operating Officer is
responsible to choose the most suitable digital technology for their business.
1.1 Project aim
The aim of the project is to incorporate cloud computing technology to the business of XYZ
Company for driving its operation towards massive commercial success. Cloud technology
provides a huge and secured storage to the company with a disaster recovery and backup feature.
Cloud storage can be easily accessed due to its user friendly nature.
1.2 Objectives
 To determine the current business operational status of the company

2IMPACT OF DIGITAL TECHNOLOGY IN BUSINESS ACTIVITIES
 To incorporate cloud computing technology to the operational activities of the
business
 To design proper operational flow in terms of project planning, cost, scope, time
and quality planning for the products and services delivered by XYZ company
P2. Project management plan
2.1 Cost
XYZ Company has a manual data management system where the chance of man-made
error occurrence was very high. This approach was time consuming and inefficient as well. In
order to transfer the traditional rather manual data management system to cloud technology
based storage, total cost that has been estimated in $25,000.00.

3IMPACT OF DIGITAL TECHNOLOGY IN BUSINESS ACTIVITIES

4IMPACT OF DIGITAL TECHNOLOGY IN BUSINESS ACTIVITIES
Figure 1: Cost estimated for Cloud implementation project in XYZ Company
(Source: Created by author)
2.2 Scope
The scopes of this project are as follows:
 To define and analyze the current status of the company in terms of business
operation
 To incorporate cloud computing technology in XYZ company for improving their
operational and functional activities
 To shape the workplace environment in such a way so that it can minimize the
issues of traditional data management
2.3 Time
Considering the background of the existing business operation of XYZ Company it has
been found that in order to implement cloud computing technology to its business operation, 8
months are required. Thus, it can be said that aim of XYZ Company is to implement cloud
computing technology within 8 months within the estimated budget of $25,000.00.
2.4 Quality
It is expected that the quality of both the products and services served by XYZ Company
will improve a lot with the implementation of cloud computing technology. Among the three

5IMPACT OF DIGITAL TECHNOLOGY IN BUSINESS ACTIVITIES
different cloud computing architectures such as IaaS, PaaS and SaaS XYZ should adopt IaaS
platform for performing all necessary business activities.
2.5 Communication
In order to avoid inter organizational and intra organizational conflict the project manager
is responsible to maintain proper communication approach to ensure that, all the project team
members are sharing their creative ideas about the cloud computing technology implementation
along with the rest of the project team members. There are three different types of project
communication approaches available such as open communication, upward and down
communication those are widely followed. For each of the project activities different project
team members are responsible.
Among three of these communication approaches the project manager should adopt open
communication. Open communication helps the project manager and rest of the project team
members to share their view points with others.
2.6 Risk
While implementing cloud computing technology in XYZ Company, there are certain
challenges those may interrupt the success of the company eventually. The list of risks those are
needed to be avoided by the project manager for successfully implementing cloud computing
technology in the business. A risk register should be prepared to avoid unwanted situation during
the implementation of cloud computing in XYZ Company. The developed Risk register is as
follows:
Risks Probability Impact Mitigation strategy
Data security and Very high Extreme Proper encryption

6IMPACT OF DIGITAL TECHNOLOGY IN BUSINESS ACTIVITIES
privacy algorithm is needed to
be developed by the
application
programming
manager and
operation manager to
avoid unauthorized
information access.
Cyber attack High High Strong password and
stronger server
security approaches
are needed to be
implemented.
Issue with the
Existing infrastructure
High Very high The infrastructure of
the company should
be analyzed
appropriately before
the implementation of
any new technology
to it.

7IMPACT OF DIGITAL TECHNOLOGY IN BUSINESS ACTIVITIES
2.7 Resources
In order to implement cloud computing technology in the business operation of XYZ
Company, certain resources are there who have to play active roles to deliver as per the desire or
expectation of the project owners and consumers. For this particular project the project
resources are project manager, finance manager, application programming manager, operation
manager, system developer and system analyst. All of the above mentioned resources are internal
human resources associated to the Company whereas; another important resource of the XYZ
Company is the Cloud service providers. There are many active providers are available however,
based on the operational background they should choose the most suitable external resource to
gain commercial revenue and competitive advantages as well.
Resource
Name Type Materia
l Label
Initial
s
Grou
p
Max.
Units
Std.
Rate
Ovt.
Rate
Cost/
Use
Accrue
At
Base
Calenda
r
Project
Manager
Wor
k P 100
%
$20.00/
hr
$0.00/
hr $0.00 Prorate
d Standard
finance
manager
Wor
k f 100
%
$12.00/
hr
$0.00/
hr $0.00 Prorate
d Standard
operation
manager
Wor
k o 100
%
$14.00/
hr
$0.00/
hr $0.00 Prorate
d Standard
system
developer
Wor
k s 100
%
$10.00/
hr
$0.00/
hr $0.00 Prorate
d Standard
system
analyst
Wor
k s 100
%
$10.00/
hr
$0.00/
hr $0.00 Prorate
d Standard
application
programmin
Wor a 100 $12.00/ $0.00/ $0.00 Prorate Standard

8IMPACT OF DIGITAL TECHNOLOGY IN BUSINESS ACTIVITIES
g manager k % hr hr d
P3. Development of project timeframe
3.1 Work Breakdown Structure (WBS)
Figure 2: Work Breakdown Structure for Cloud implementation
(Source: Created by author)
3.2 Gantt Chart
WBS Task Name Duration Start Finish Resource Names Cost

9IMPACT OF DIGITAL TECHNOLOGY IN BUSINESS ACTIVITIES
1 Project initiation 62 days Mon
4/16/18
Tue
7/10/18 $13,568.00
1.1
Understanding
business
background
10 days Mon
4/16/18 Fri 4/27/18 Project Manager $1,600.00
1.2 Identifying
business resources 12 days Mon
4/30/18
Tue
5/15/18
operation manager
,Project Manager $3,264.00
1.3 Analyzing
resources 14 days Wed
5/16/18
Mon
6/4/18 Project Manager $2,240.00
1.4 Feasibility study 12 days Tue 6/5/18 Wed
6/20/18
finance manager,
operation manager $2,496.00
1.5 Project budget
development 15 days Tue 6/5/18 Mon
6/25/18 Project Manager $2,400.00
1.6
Considering on
demand self
services
14 days Thu
6/21/18
Tue
7/10/18 operation manager $1,568.00
2 Project planning 47 days Tue
6/26/18
Wed
8/29/18 $4,416.00
2.1 Risk management
planning 1 day Tue
6/26/18
Tue
6/26/18 Project Manager $160.00
2.2
Procurement
management
planning
12 days Wed
7/11/18
Thu
7/26/18 operation manager $1,344.00
2.3 Quality
management plan 10 days Fri 7/27/18 Thu 8/9/18
application
programming
manager
$960.00
2.4 Resource
management plan 8 days Fri 8/10/18 Tue
8/21/18 operation manager $896.00
2.5 Resource pooling 6 days Wed Wed operation manager $672.00

10IMPACT OF DIGITAL TECHNOLOGY IN BUSINESS ACTIVITIES
8/22/18 8/29/18
2.6
Evaluating cloud
computing
technology
4 days Wed
8/22/18
Mon
8/27/18
application
programming
manager
$384.00
3 Project
development 25 days Thu
8/30/18
Wed
10/3/18 $4,464.00
3.1 Basic prototype
design 4 days Thu
8/30/18 Tue 9/4/18 system developer $320.00
3.2 Developing
business catalog 3 days Thu
8/30/18
Mon
9/3/18
operation manager
,system analyst $576.00
3.3 Approving
business catalog 4 days Wed
9/5/18
Mon
9/10/18 Project Manager $640.00
3.4 Confirming host
providers 2 days Tue 9/4/18 Wed
9/5/18 operation manager $224.00
3.5 Installing
necessary software 4 days Tue
9/11/18 Fri 9/14/18 Project Manager,
system analyst $960.00
3.6 SLA development 3 days Mon
9/17/18
Wed
9/19/18 operation manager $336.00
3.7 Infrastructure
consideration 6 days Thu
9/20/18
Thu
9/27/18
application
programming
manager
$576.00
3.8 IaaS platform
adoption 4 days Fri 9/28/18 Wed
10/3/18
application
programming
manager ,operatio
n manager
$832.00
4 Testing 9 days Thu
10/4/18
Tue
10/16/18 $880.00
4.1 Unit testing 2 days Thu
10/4/18 Fri 10/5/18
system
analyst ,system
developer
$320.00

11IMPACT OF DIGITAL TECHNOLOGY IN BUSINESS ACTIVITIES
4.2 Integrated testing 4 days Mon
10/8/18
Thu
10/11/18 system analyst $320.00
4.3 Final
implementation 3 days Fri
10/12/18
Tue
10/16/18 system developer $240.00
5 Closure phase 11 days Wed
10/17/18
Wed
10/31/18 $1,616.00
5.1 Post maintenance
planning 4 days Wed
10/17/18
Mon
10/22/18 Project Manager $640.00
5.2 Final document
submission 3 days Tue
10/23/18
Thu
10/25/18 operation manager $336.00
5.3 Stakeholder
signoff 4 days Fri
10/26/18
Wed
10/31/18 Project Manager $640.00