Early Childhood Education and Care Skills Workbook Observation Project

This document presents a third-party observation form designed for the Early Childhood Education Skills Workbook. The form is completed by a supervisor to assess a candidate's performance in a childcare setting. The observation covers various aspects of early childhood education practices, including meeting children's needs, implementing movement and physical experiences, preparing children for changes, developing routines, managing distress, and communicating effectively with families. The candidate provides descriptions of their actions, and the supervisor initials and comments on the candidate's performance based on the observation of their work in a registered childcare centre. The form also includes candidate and supervisor declarations and details, and the supervisor provides feedback. This form is part of the assessment process for the CHC50113 Diploma of Early Childhood Education and Care. The assessment focuses on the practical application of skills in a childcare environment, ensuring the candidate's ability to meet the needs of children and families, and cope with contingencies related to the tasks while adhering to organizational policies, procedures, and legislative requirements. This document serves as a valuable resource for students studying early childhood education, providing a practical example of workplace assessment and performance evaluation.

Subject 5 – Project 1: Third-party observation form
Early Childhood Education
Skills Workbook
Instruction for Supervisors
Dear Supervisor,
Thank you for agreeing to act as the candidate’s observer for this project.
Kindly read through the instructions below to guide you in fulfilling your role as
an observer for this assessment activity.
NOTE: to observe the candidate, you MUST have the necessary experience and
qualification/s in the area of early childhood education (e.g., you are the
designated vocational workplace supervisor for the candidate, or you have the
relevant VET qualification/s, Certificate III in Early Childhood Education or
Diploma of Early Childhood Education)
Your role as an observer
You are asked to observe and testify that the candidate has completed the tasks
described in this form in the childcare centre, and to document the quality of
the candidate’s workplace performance by completing the observation form that
begins on the next page.
Before you complete this form, please:
- Read through the observation form (starts on the next page)
- Discuss any queries about the observation form with the candidate. If the
candidate cannot answer your questions about the observation form,
contact the candidate’s training provider.
Make specific, written comments about the candidate’s performance, as well as
ticking the boxes and initialling the requirements met. These comments are
valuable evidence of the candidate’s competency—where they are not provided,
the candidate’s assessor may contact you directly to get more information about
the candidate’s performance.
Complete all parts of the checklist, including signing the observer declaration
on the last page of the form. Once done, return the completed checklist to the
candidate.
The checklist begins on the next page.

Subject 5 – Project 1: Third-party observation form
Early Childhood Education
Skills Workbook
Candidate Declaration
By affixing my signature below I declare that I have performed the roles
outlined below and that I have provided a true and accurate record of my
performance as a childcare educator in a registered childcare centre.
Candidate Name: Candidate Signature:
Date Completed:
Note to the candidate: The following outlines the requirements relevant to
the units included in subject 5. Provide the details required below to
document your successful completion of each requirement and have your
vocational supervisor confirm your documentation by signing in the space
provided:
Note to the supervisor: By initialing the boxes below, you are confirming
that you have observed the candidate demonstrating their ability to
satisfactorily and consistently complete all the tasks outlined below according
to the provided description (in blue text), and cope with contingencies related
to the tasks. You are also confirming that they have worked within their work
role and followed organisational policies, procedures, frameworks, and
relevant legislative requirements.
This section will be completed by the candidate:
Supervis
or Initial:
1. Describe how you meet individual clothing needs and
preferences of children and families within scope of service
requirements for children’s health and safety
I always ensured that the children wore warmly especially in the morning,
evening and chilly days with special regards to those who have cold allergies
or medical conditions that are aggravated by cold.
Yes: ____
No: ____
Date: _____
2. Describe how you consistently implement movement and
physical experiences as part of the program for all children
For the toddlers who are crawling, standing up and trying to
walk, I always encouraged them and for the children, I gave
them a chance to play around while I supervised them.
Yes: ____
No: ____
Date: _____
3. Describe an instance in your practice where you prepare
children for changes in a supportive and timely manner
In the morning when they are being dropped off and in the evening as their
Yes: ____
No: ____
Date: _____

Subject 5 – Project 1: Third-party observation form
Early Childhood Education
Skills Workbook
parents picks them up.
In both situations there is a change of environment and they needed to get
an understanding of this so as to cope effectively.
4. Describe how you assist in developing meaningful routines,
including those that minimise distress at separation of the
family and child
Different children behave differently when faced with separating with their
parents. To reduce distress for the ones who gets so emotional one of the
ways to reduce this was by changing their thinking. For example, when they
think something bad will happen when their parents are not around. I
usually assure them of their safety and also reminded them of what
happens when they are left with me.
Secondly, by being interactive with the child in the presence of the parent
to reduce the separation anxiety.
Yes: ____
No: ____
Date: _____
5. Describe an instances in your practice where you observe
families and children for signs of stress/distress on arrival
New parents had a big issue when separating with their
children and this greatly affected their children. I assured
them of their children’s safety so as to reduce the anxiety.
Yes: ____
No: ____
Date: _____
6. Describe an instance in your practice where you begin
interaction with the child while family is still present to
minimise abruptness of separation
This usually happened to the kids that were so emotional when separating
with their parents. I did this to alleviate the distress.
Yes: ____
No: ____
Date: _____
7. Describe how you encourage the family to take as much
time as needed to have a relaxed, unhurried separation from
their child
The above was achieved by explaining to both the parents and the child that
the child is safe with me and the benefits of the separation.
Yes: ____
No: ____
Date: _____

Subject 5 – Project 1: Third-party observation form
Early Childhood Education
Skills Workbook
8. Describe how you respond to child’s distress at separation
from the family in a calm and reassuring manner
Firstly, by interacting with the child in the presence of their parents.
Secondly, by reassuring the child that they will be safe with me.
Lastly, by reminding the child the experiences they get when they are left
with me.
Yes: ____
No: ____
Date: _____
9. Describe an instance in your practice where you use oral
communication skills in order to interact calmly and
positively with families and children
When educating the parents for example on the best feeding patterns,
toileting and sleeping patterns or/and when communicating with the
parents about a certain routine for example feeding so as to have
consistency.
Yes: ____
No: ____
Date: _____
10.Describe how you ensure the smooth transition of new
arrivals
I ensured that the schedules had minimal numbers of the transition times.
Secondly, I ensured that there was effective communication before
transitions. Lastly, I taught the children the expectations of the activities
before the routine.
Yes: ____
No: ____
Date: _____
11.Describe how you support children through transition and
change
We sang and played guessing games during the transition. Secondly, I gave
activities to those who finished early. Thirdly, I gave them ample time to
finish the activities and lastly, there was always an already set plan to either
increase or decrease the level of activities.
Yes: ____
No: ____
Date: _____
12.Describe how you managed at least two (2) toilet accidents
in the centre
I changed and cleaned the child.
The one that had no change of clothes I cleaned them then
called home to get fresh clothes.
Yes: ____
No: ____
Date: _____

Subject 5 – Project 1: Third-party observation form
Early Childhood Education
Skills Workbook
Supervisor Declaration
By affixing my signature below I declare that the candidate, whose name is
recorded above, has completed the tasks outlined in this form according to
the descriptions provided. I further confirm that I have observed the
candidate plan, develop and implement a childcare plan for children in the
centre.
Satisfactory Performance Not Yet Satisfactory Performance
Supervisor’s Name: Signature:
Date Completed:
Vocational Placement Supervisor Details
Phone Number:
Email Address:
Supervisor Qualifications:
Supervisor Comments (optional feedback to candidate):