Project Management Plan: Health Services and Disability Awareness

This project management plan focuses on providing health services and raising awareness for individuals with disabilities. It includes detailed sections on project structure, roles and responsibilities, and a product breakdown structure (PBS) outlining tasks and activities. The plan covers project initiation, planning (budget, resources, process), execution and monitoring, evaluation, and closure. Quality management is addressed through TQM approaches, with quality control activities integrated at each stage. A comprehensive project plan, including a Gantt chart, is provided, detailing timelines, dependencies, and budget considerations. The project aims to improve health outcomes and address inequalities within the disabled aboriginal population through targeted awareness campaigns and support services. The plan also includes references to relevant literature and an appendix with the project plan schedule.

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PROJECT
MANAGEME
NT

TABLE OF CONTENTS
8. PRODUCT BREAKDOWN STRUCTURE & ORGANIZATION............................................3
a) Project management team structure.........................................................................................3
b. Developing roles and responsibilities for the project..............................................................3
c. Outline the Project Product Breakdown Structure (PBS)........................................................4
d. Develop a comprehensive project plan addressing the following Plan description................6
9. PROJECT QUALITY MANAGEMENT....................................................................................7
a. PBS and quality analysis..........................................................................................................7
b. Quality control activities necessary to ensure that their product quality criteria are met........8
c. Project control report...............................................................................................................8
REFERENCES..............................................................................................................................10
APPENDIX....................................................................................................................................12
A1 Project plan..........................................................................................................................12
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8. PRODUCT BREAKDOWN STRUCTURE & ORGANIZATION
a) Project management team structure
The organization structure develops a well defined understanding about authorities and
responsibilities along with the communication structure. The current project focuses on
providing health services and awareness for disability. The project management team structure
for the same will be as under.
b. Developing roles and responsibilities for the project
The mentioned
Project Roles Responsibilities Team
members
Attributes
and ability
Project manager Plan, monitor and control the overall Nyankiir Giir Influential,
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project. Develop strategies and
contingent measures to deal with risks
and uncertainties
initiator and
effective
management
Manager Execution of plan in an effective
manner. assigning roles, monitoring
project process and ensuring project
schedule and budget management
(Martinsuo and Killen, 2014)
Amit Management,
communication
and subjective
knowledge of
the concept
Designer Designing and developing measures to
rise maximum awareness within
disabled aboriginals
Mohammad Creative,
extrovert and
effective
communication
and research
skills
Researcher Develop, execute and manage the
overall actions and activities assigned.
Outreach people to analyze and
understand their issues. provide data
related to the issue to the supervisor
Hemen Communication
and problem
solving.
Researcher Undertake research to attain project
scope and schedule. Analyze changing
needs and demands. Manage and
control risk (Ofori, 2013).
Sijan Technical
expertise and
effective
research skills
c. Outline the Project Product Breakdown Structure (PBS)
The product break structure helps in effectively analyzing the products associated with
the overall projects and also different measures which need to be undertaken to attain reliable
outcome for the same. The PBS for Providing health services and awareness for disability has
been discussed as below:
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TASKS ACTIVITIES
Providing health services and awareness for disability
1 Project Initiation
1.1 Market evaluation
1.2 Defining project needs
1.3 Analyzing project scope
1.4 Building stakeholders
1.5 Drafting project aims and objectives
2 Project Planning
2.1 Budget plan
2.2 Resource plan
2.3 Process Planning
2.4 Communication plan
2.5 Training and development plan
3 Execution and monitoring
3.1 Budget allocation and utilization
3.2 Resource allocation
3.3 Allocation of roles and responsibilities
3.4 Training about hygiene
3.5 Training about support services
3.6 Awareness capaign
4 Project evaluation
4.1 Reviewing trainings for performance evaluation
4.2 Analyzing participant’s response
4.3 Budget review
4.5 Checking further needs of disabled population
5 Project closure
5.1 Checking documents
5.2 Closing activities
5.3 Signing off
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d. Develop a comprehensive project plan addressing the following Plan description
The project plan for the mentioned project will be as follows:
 Plan prerequisites – The project team will ensure that government policies and regulation
regarding disabled aboriginals is critically analyzed and evaluated so that the project can
be initiated in the planned manner. Any gap in understanding of the policies or guidelines
may result in project delay through planning gap.
 External dependencies – The external factors which will helps in ensuring project success
will be 1. Government and regulatory support 2. Financial assistance
 Planning assumptions – The project success will depend upon the assumptions 1. Goals
and objectives developed for the project are achievable; 2. Project will be completed in 5
months and $40000. 3. All the activities will be carried out in the mentioned schedule and
time.
 Lessons incorporated – It has been analyzed that there is a significant requirement of
creating awareness within disabled aboriginals as they do not have much knowledge of
health and support services available. Moreover awareness may help in minimizing the
health inequalities within the selected segment.
 Monitoring and control – Effective scheduling and implementing TQM for quality
control
 Budgets – The proposed budget for the project is $35400.
 Tolerances – the proposed time for the project is 5 months, cost will be $35400 and scope
will be to develop health services and awareness for disability.
 Product descriptions – Different products for the project will be 1. Initiation 2. Planning
3. Execution and monitoring 4. Project evaluation and 5. Project closure
 Schedule – The project schedule has been represented as under through graphical
representation.
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Gantt chart
9. PROJECT QUALITY MANAGEMENT
a. PBS and quality analysis
The quality management is one of the critical tasks that are required to be adopted for
maintaining standard of the project. The maintenance of quality in project helps in ensuring the
success of project with its delivery on time. As per the above developed PBS, there are various
stages in which various tasks will be accomplished (Lechler, Edington and Gao, 2012). As per
this, the initiation stage undertakes various tasks like evaluating market, analysis of project scope
and drafting of aims and objectives. As per this, there is a great relevance of this stage to be
accomplished in proper manner so that steps can be taken towards right direction. Similarly, the
planning stage will help in determination of budget and idea of required resources so that delays
can be avoided while execution process (Chang, 2013). The next stage of execution and
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monitoring is based on allocating various resources so that no confusion related to roles and
responsibilities can be created. Afterwards, the evaluation of entire project will be done by
reviewing its determined time and scope. On evaluating entire project its closure can be done
properly. These stages act as a milestone to maintain standard and quality in the whole project.
b. Quality control activities necessary to ensure that their product quality criteria are met
To assure the quality within undertaken project, TQM approach can be adopted which
will help in fixing standards for each task and its comparison with actual results. Thus, the
deviation identified will be removed to maintain quality of project (Eskerod and Vaagaasar,
2014). The success of a project management is entirely dependent on three elements which are
time, budget and scope. A project must be delivered on time and under the set budget which will
ensure its success. Besides this, the scope of project must not be crossed and it should be
undertaken as per the decided scope. Only allocation of resource and executing the plan will not
help in ensuring the quality of project (Hu, Chan, Le and Jin, 2013). It must be continued in the
decided sequence as all tasks are interdependent. Thus, it will aid in generating effective results
for the project. In addition to this, to have an effective control over quality of project, the
comparison between fixed standard and the actual outcomes can be done (Pryke and Smyth,
2012). This will show a clear picture related to the status of project so as to maintain its quality.
c. Project control report
To maintain the quality control activities in present project, there can be following roles
and responsibilities:
Stages Significance Quality standard
Initiation To analyze the needs and
scope of project so as to set
aims and objectives
To ensure quality, proper
documentations will be done
to ensure the deliverable on
time (Ashleigh, Ojiako,
Chipulu and Wang, 2012).
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Planning To determine the budget and
required resources on time and
in sufficient quantity (Davis,
2014)
To ensure the completion of
tasks as per the budget without
any delays.
Execution and monitoring To provide training to
determined number of persons
so as to give support to the
planned process
(Mosadeghrad, 2012).
Right allocation of resources
to complete the task in
planned manner (Pinto,
Dawood and Pinto, 2014).
Project evaluation For reviewing the proximity of
success as per the set standard
By comparing the actual
outcomes with the fixed
standards to eliminate gaps.
Project closure For official closure of related
formalities with the project.
Delivering the project on
determined time and as per the
budget (Catanio, Armstrong
and Tucker, 2013).
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REFERENCES
Books and journals
Ashleigh, M., Ojiako, U., Chipulu, M. and Wang, J.K., 2012. Critical learning themes in project
management education: Implications for blended learning. International Journal of Project
Management, 30(2), pp.153-161.
Catanio, J.T., Armstrong, G. and Tucker, J., 2013. The effects of project management
certification on the triple constraint. International Journal of Information Technology Project
Management (IJITPM), 4(4), pp.93-111.
Chang, C.Y., 2013. Understanding the hold-up problem in the management of megaprojects: The
case of the Channel Tunnel Rail Link project. International Journal of Project
Management, 31(4), pp.628-637.
Davis, K., 2014. Different stakeholder groups and their perceptions of project
success. International Journal of Project Management, 32(2), pp.189-201.
Eskerod, P. and Vaagaasar, A.L., 2014. Stakeholder management strategies and practices during
a project course. Project Management Journal, 45(5), pp.71-85.
Hu, Y., Chan, A.P., Le, Y. and Jin, R.Z., 2013. From construction megaproject management to
complex project management: Bibliographic analysis. Journal of management in
engineering, 31(4), p.04014052.
Lechler, T.G., Edington, B.H. and Gao, T., 2012. Challenging classic project management:
Turning project uncertainties into business opportunities. Project Management Journal, 43(6),
pp.59-69.
Martinsuo, M. and Killen, C.P., 2014. Value management in project portfolios: Identifying and
assessing strategic value. Project Management Journal, 45(5), pp.56-70.
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Mosadeghrad, A.M., 2012. Towards a theory of quality management: an integration of strategic
management, quality management and project management. International Journal of Modelling
in Operations Management, 2(1), pp.89-118.
Ofori, D.F., 2013. Project management practices and critical success factors–a developing
country perspective. International Journal of Business and Management, 8(21), p.14.
Pinto, J.K., Dawood, S. and Pinto, M.B., 2014. Project management and burnout: Implications of
the Demand–Control–Support model on project-based work. International Journal of Project
Management, 32(4), pp.578-589.
Pryke, S. and Smyth, H., 2012. The management of complex projects: A relationship approach.
John Wiley & Sons.
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APPENDIX
A1 Project plan
The project plan for the present project has been discussed in detail below:
Task Name Duration Start Finish Predecessors
Providing health services and
awareness for disability 20 wks Fri 9/29/17 Thu 2/15/18
Project Initiation 4 wks Fri 9/29/17 Thu
10/26/17
Market evaluation 1 wk Fri 9/29/17 Thu 10/5/17
Defining project needs 1 wk Fri 10/6/17 Thu
10/12/17 3
Analyzing project scope 1 wk Fri 10/13/17 Thu
10/19/17 4
Building stakeholders 1 wk Fri 10/20/17 Thu
10/26/17 5
Drafting project aims and objectives 1 wk Fri 10/20/17 Thu
10/26/17 5
Project Planning 4.5 wks Fri 10/27/17 Tue
11/28/17
Budget plan 2 wks Fri 10/27/17 Thu 11/9/17 6,7
Resource plan 1.5 wks Fri 11/10/17 Tue
11/21/17 9
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Process Planning 1 wk Fri 11/10/17 Thu
11/16/17 9
Communication plan 1 wk Tue 11/21/17 Tue
11/28/17 11,10
Training and development plan 1.5 wks Fri 11/17/17 Tue
11/28/17 11
Execution and monitoring 6 wks Tue
11/28/17 Tue 1/9/18
Budget allocation and utilization 1 wk Tue 11/28/17 Tue 12/5/17 13,12
Resource allocation 1 wk Tue 12/5/17 Tue
12/12/17 15
Allocation of roles and responsibilities 1 wk Tue 12/12/17 Tue
12/19/17 16
Training about hygiene 1 wk Tue 12/19/17 Tue
12/26/17 17
Training about support services 1 wk Tue 12/26/17 Tue 1/2/18 18
Awareness capaign 1 wk Tue 1/2/18 Tue 1/9/18 19
Project evaluation 4 wks Tue 1/2/18 Tue 1/30/18
Reviewing trainings for performance
evaluation 1 wk Tue 1/2/18 Tue 1/9/18 18,19
Analyzing participant’s response 1 wk Tue 1/9/18 Tue 1/16/18 20
Budget review 1 wk Tue 1/16/18 Tue 1/23/18 23,22
Checking further needs of disabled 1 wk Tue 1/23/18 Tue 1/30/18 24
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