Leadership Mgt: Cultural Diversity Campaign Project Plan

This document outlines a comprehensive cultural diversity awareness campaign project plan designed to enhance cross-cultural communication and inclusivity within an organization. The plan includes key deliverables such as a detailed meeting schedule for the project team, a robust project scope management plan, and strategies for managing project work effectively. It covers techniques for estimating project costs and timelines, methods for monitoring and managing resources using tools like Gantt charts, and data collection approaches using questionnaires and interviews. The plan also includes the determination of Schedule Performance Index (SPI) and Cost Performance Index (CPI), a quality checklist, and a diversity data collection report. The document concludes with a campaign plan document outlining the vision, mission, SWOT, PESTEL analysis, and cultural awareness training scope, aiming to foster a more inclusive and productive work environment.

Running Head: CULTURAL DIVERSITY CAMPAIGN 1
PROJECT MANAGEMENT
STUDENT’S NAME
COURSE
UNIVERSITY
DATE

CULTURAL DIVERSITY CAMPAIGN 2
Campaign plan Executive summary
The cultural diversity awareness campaign will be effected through effective communication
strategies among all the employees within the organization. This shall enable them to be aware
that the organization values their cultural beliefs, religion, race and many other aspects of
diversity enhancing their performance within the organization. The campaign shall also promote
the recruitment of employees from various cultural backgrounds. The formulation of diversity
policy within the organization would create an emphasis among the employees on the attitude of
the organization towards employee diversity. The campaign plan shall be effective through
effective management of the project by the project manager. The campaign shall take a duration
of one month after which the organization shall adhere to the aspect of diversity in all the
operational levels.

CULTURAL DIVERSITY CAMPAIGN 3
Table of Contents
Introduction....................................................................................................................................4
Project deliverables.......................................................................................................................5
The meeting plan for the project team........................................................................................5
Project scope management plan...................................................................................................8
Management of the project work.................................................................................................9
Graduation project plan report..................................................................................................10
Technique used by the team to provide the estimates..............................................................11
Project management techniques used in monitoring and managing the resources during the
campaign.......................................................................................................................................12
Gantt flow chat outlining various activities for the project.....................................................13
Data collection methods..............................................................................................................15
Determination of the schedule performance Index (SPI)........................................................16
Determination of cost performance index (CPI).......................................................................16
Quality check list criteria............................................................................................................17
Diversity Data collection report.................................................................................................18
Campaign plan document...........................................................................................................19
Vision............................................................................................................................................20
Mission..........................................................................................................................................20
SWOT...........................................................................................................................................20
PESTEL........................................................................................................................................21
Cultural awareness training scope.............................................................................................21
Conclusion....................................................................................................................................22
References.....................................................................................................................................23

CULTURAL DIVERSITY CAMPAIGN 4
Introduction
Cultural diversity is a very crucial aspect for the success of any organization due to attraction of
a large number of employees to the organization during the recruitment process (Albornoz,
2016). People like to work with organizations that acknowledge their culture, religion, physical
disability, gender equality concerns, race and ethnicity. When all these factors remain constant,
employees become more productive due to job satisfaction which in turn results to high
productivity within the organization hence the achievement of competitive advantage within the
competitive business environment. This report purposes to plan and launch a cultural diversity
awareness campaign to improve cross cultural communication within the diversified work force
which is a very crucial aspect as far as the organizational performance is concerned.

CULTURAL DIVERSITY CAMPAIGN 5
Project deliverables
The meeting plan for the project team
In order to formulate efficient strategies for the advertising campaign, the project team has to
have a series of meetings as depicted from the minutes written by the team secretary. The
minutes below entails the last meeting they held on 25th January where they stipulated the plan
for the entire campaign.
MINUTES FOR THE MEETING HELD ON 25TH JANUARY IN 2019 IN THE
CONFERENCE HALL FROM 9.00 AM – 10.00AM.
Members present.
Sarah Hudson- Chair person
Smith Johnson- Secretary
John stones- Member
Scot Willis- Time keeper.
Members absent
James Curtis- member.
Prayer
The meeting started by a prayer from John stones.
Reading of the minutes of the previous meeting

CULTURAL DIVERSITY CAMPAIGN 6
The secretary read the minutes of the previous meeting which was held on 25th November in
2018 after which all the members approved as what they discussed on that day.
Agenda
1. Assigning roles for various project team members.
The success of the cultural diversity campaign relies on a group effort which calls for an
active participation of each individual within the organization. The project manager shall
divide individuals into various groups after which each group shall be allocated a task
e.g. some groups shall be concerned with data collection.
2. Submission of reports
Each team is expected to submit the report of their findings to facilitate the formulation
of cultural awareness campaign plan which shall enhance the achievement of the
campaign objectives.
3. Meeting schedule
The project team shall be meeting after two weeks to ascertain the progress of events
Matters Arising
The project team members are urged to be united to achieve the objective. The project managers
for each team are urged to handle any form of conflicts with a lot of wisdom for the success of
the campaign.
A.O.B
Members are advised to be positive in the campaign period to realize the objectives.
All members should sacrifice their time and attend all the meetings as per the schedule.

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Adjournment
The meeting ended with a word of grace from Scott Willis and each individual left the venue
Chairperson …………………… Signature…………………. Date………………
Secretary…………………… Signature…………………….Date……………….

CULTURAL DIVERSITY CAMPAIGN 8
Project scope management plan
Any successful plan should be within the stipulated scope. The project management team shall
adhere to the following to be within the project scope
Formulation of a campaign plan
A good campaign plan shall be crucial in the process of creating awareness among the
employees within the organization. The campaign plan shall outline the strategies to be adopted
throughout the campaign.
Total member involvement
The campaign shall purpose to create a work environment in which individuals from a
diversified background shall be involved in the process decision making in relation with various
issues within the organization.
Formulation of an appropriate budget.
A good and accurate budget enhances the success of any project. The project management team
has the duty of formulating the project budget within the scope of the project to meet the
campaign objectives.
Formulating a clear structure of activities
The project team should formulate a series of tasks to be undertaken during each phase of the
project from the initiation to closure phase. This would enhance a smooth flow of activities
enhancing the achievement of the set goals and objectives.

CULTURAL DIVERSITY CAMPAIGN 9
Management of the project work
Requisition of progress reports
As the general project manager, each group will be submitting its own report on weekly basis
which shall facilitate necessary modifications for the success of the project.
Handling conflicts
Conflicts may arise among individuals in the process of working together hence the general
project manager would ensure that there are minimal conflicts among the project members to
enhance the smooth flow of activities.
Provision of enough resources
The project manager would ensure that there are enough resources to facilitate the campaign as
per the request of the project team.
Conducting a performance appraisal
The project manager should schedule for regular performance appraisal to ascertain the
effectiveness of the teams towards the accomplishment of the campaign objectives. The teams
which are not effective shall be reshuffled.

CULTURAL DIVERSITY CAMPAIGN 10
Graduation project plan report
The table below depicts the cost and time estimate as per the information provided by various
project teams.
Activity Estimated duration Cost in $
Data collection 1 month 200
Seminars and workshops for
training
1 month 350
Formulation of various plans
for the success of the
campaign
1month 100
Meeting with various stake
holders for approval
3weeks 100
Conducting the project risk
analysis.
3weeks 50
Data analysis 2weeks 50
Actual campaign 1 month 500

CULTURAL DIVERSITY CAMPAIGN 11
Technique used by the team to provide the estimates
According to Kaiser, El Arbi& Ahlemann (2015), the following techniques shall be used
Expert judgment
A thorough expert understanding of the project outcomes enhanced the cost and time estimation
for the awareness campaign.
Analogous estimation
The organization has to focus on the previous projects through a thorough analysis of the cost
incurred in previous projects together with the extent to which they facilitated the success of the
project.
Top-down approach
The project management team can use priority of tasks involved in a various activities to come
up with the cost and time estimates. Tasks that take a longer period are allocated a lot of funds as
compared to tasks that can be accomplished within a short period of time.
Parametric estimating model
The project management experts auto-calculate the estimates by the using the detailed data from
previous project activities.

CULTURAL DIVERSITY CAMPAIGN 12
Project management techniques used in monitoring and managing the resources during the
campaign.
The Gantt flow chart
The chart provides a sequence of the flow of tasks during the project(Ong,Wang & Zainon,
2016).This enables the project manager to monitor and manage the way resources are used
during each phase of the project management. The chat enables the determination of the project
schedule and enhances the determination of the resources needed for the entire success of the
project.