Analyzing Documentation, Records Management & Info Strategy Impact

This essay defines and differentiates between Document Management Systems (DMS) and Records Management, explaining how each impacts an organization. Document management involves using computer software to store, manage, and track electronic documents, while records management focuses on the systematic control and efficient management of records throughout their lifecycle, providing evidence of business activities and transactions. The essay also discusses information management strategies, highlighting their role in the administration of records from creation to disposition, emphasizing accountability for the design, security, quality, and usage of information within the organization. It references academic sources to support its definitions and explanations, providing a comprehensive overview of these critical business functions. Desklib provides this and many other solved assignments for students.

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What Documentation Management Is?
The term Document Management System (DMS) is referred to the process of using computer
and software for storing, managing and tracking electronic documents or information based
on the electronic images of paper, capturing through the means of using a document scanner
(Girard and Girard, 2015). Basically, it is how an organization stores, tracks and manages the
electronic documents.
What Records Management Is?
According to Smith and Wong (2016), systematic control and efficient management of the
receipt, creation, maintenance, use and disposition of the records in an organization is termed
as the Records Management. This includes the process that maintains and captures the
evidence of the information relevant to business transactions and activities in the form of
records.
How the two impacts an Organisation?
Document management is a common component found within business operations and are
helpful in controlling and organizing documents throughout an organization. Record
management in an organization is responsible for providing evidence of any business
activities, transaction or decision during the course of business operations (Rowley and
Farrow, 2018). These are valuable information since it can be utilized in future for creating or
receiving new documents.
What is an Information Management Strategy?
Girard and Girard (2015) mentioned information Management strategy is a field of business
operations that are responsible for accountability of the design and structure, security and
storage, quality, movement, usage and delivery of information that are required for
management and business intelligence.

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How the two impact on Organisations Information Management Strategies?
Documentation management and records management within the organization's information
management strategies impacts the corporate area which involves the administration of all the
records that take throughout the business life cycle (Smith and Wong, 2016). This means
from the time of creation to the time of disposition the records are made to available within
the information management.

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References
Girard, J. and Girard, J., 2015. Defining knowledge management: Toward an applied
compendium. Online Journal of Applied Knowledge Management, 3(1), pp.1-20.
Rowley, J.E. and Farrow, J., 2018. Organizing Knowledge: Introduction to Access to
Information: Introduction to Access to Information. Routledge.
Smith, L.C. and Wong, M.A. eds., 2016. Reference and Information Services: An
Introduction: An Introduction. ABC-CLIO.