Documentation, Records, Information Management: A Comparative Analysis

This report examines the concepts of documentation management, records management, and information management strategies and their impact on organizations. Documentation management focuses on the efficient handling of both paper-based and electronic documents, while records management oversees the entire lifecycle of organizational records. The report discusses how these practices influence the accessibility, security, and overall management of information. Furthermore, it highlights the role of information management strategies in governing data for business intelligence and strategic planning. The report also touches on the benefits of these practices in tracking information, reducing paper usage, and aligning with strategic goals. Finally, it offers a comparative analysis of how documentation and records management contributes to the success of an organization.

Running head: MANAGEMENT

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1. What Documentation Management Is?
Documentation management refers to the control and coordination of the flow, i.e.,
the retrieval, printing, processing, distribution and routing of the paper based and electronic
documents in efficient and secure way (Servantie, Laluque and Andre 2017).
2. What Records Management Is?
Records management refers to systematically administering the documented
information and the records for entirety of the organisation’s life cycle and it includes
creation, maintenances and disposal of the records (Stark 2015).
3. How the two impact an Organisation?
Documentation management helps an organisation in ensuring that all the paper based
and electronic documents are accessible to the authorised personnel as and whenever
required. Whereas, Records management is an organisational function that is devoted to the
information management in a company throughout its life cycle, right from the time of
creation to its disposition.
4. What is an Information Management Strategy?
Information Management Strategy is the strategy designed for governing
accountability for the design and structure, security and storage, quality, delivery, usage and
movement of the information that are required for the business and management intelligence
purposes (Punt et al. 2016).
How the two impact on an Organisations Information Management Strategies?
Documentation management helps in tracking, storing and managing the documents
and reducing the use of paper. It keeps records in different versions and can be modified by
several users. In Information Management, it helps in keeping records and tracking the

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information for successful management process. Similarly, records management helps in
keeping an alignment with all the necessary details and information for the strategy planning
process.

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References:
Punt, A.E., Butterworth, D.S., de Moor, C.L., De Oliveira, J.A. and Haddon, M., 2016.
Management strategy evaluation: best practices. Fish and Fisheries, 17(2), pp.303-334.
Servantie, X., Laluque, L. and Andre, C., Thales SA, 2017. System comprising a headset
equipped with a display device and documentation display and management means. U.S.
Patent Application 15/121,762.
Stark, J., 2015. Product lifecycle management. In Product lifecycle management (Volume
1) (pp. 1-29). Springer, Cham.