DQS 301 Case Study: Contract Management of Mosque Construction Project

This case study report focuses on the structural works for the construction of Masjid Al-Falah in Selangor, Malaysia, examining the contractual arrangements and contract management aspects of the project. It covers the type of procurement, type of contract (PWD Form 203A), tendering procedures, and preparation of tender documents, including the calling of tenders and tender report. The report also delves into contract management, analyzing variation orders, interim payments, and financial statements. Data analysis is performed on four projects, complemented by charts for clarity. The case study highlights the roles of various parties involved, such as the architect, quantity surveyor, structural engineer, M&E engineer, and contractor, emphasizing the importance of contract administration in ensuring project success within budget and timeline. This document is available on Desklib, where students can find past papers and solved assignments.

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UNIVERSITI TEKNOLOGY MARA
DEPARTMENT OF QUANTITY SURVEYING
FACULTY OF ARCHITECTURE, PLANNING AND
SURVEYING,
UNIVERSITI TEKNOLOGI MARA, CAWANGAN
PERAK, KAMPUS SERI ISKANDAR.
INDUSTRIAL TRAINING (DQS 301)
CASE STUDY REPORT

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NAME NURIN FATEEHAH BINTI JUZAILI
I/C NO 020121-10-0672
MACTRICS NO. 2020463238
CLASS AAP1145B
COURSE DIPLOMA IN QUANTITY SURVEYING
FACULTY FACULTY OF ARCHITECTURE, PLANNING AND
SURVEYING
SEMESTER SEMESTER 5
COMPANY’S NAME AR QS CONSULT
PRACTICAL TRAINING
ADDRESS
NO 48, JALAN PEKAKA 8/3, KOTA DAMANSARA, 47810
PETALING JAYA, SELANGOR
DURATION OF
TRAINING
12TH OCTOBER 2022 – 6TH FEBRUARY 2023
SUPERVISOR
INCHARGE
SHAHAZIRAH BINTI RUSLI ( Practical Supervisor)
NORAIDAWATI BINTI JAFFAR (Lecturer Supervisor)

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ACKNOWLEDGEMENT
This letter serves as an acknowledgement and expression of appreciation to the entire team for giving
me the opportunity to participate in the internship project, titled Kerja-Kerja Struktur Untuk Cadangan
Membina Dan Menyiapkan Masjid Al-Falah Sungai Ramal Dalam, Mukim Kajang, Daerah Hulu
Langat, Selangor Darul Ehsan, which needed a great deal of effort and many hours to achieve success,
repaid me in the end with the attention of our intended audience, which was the ultimate objective.
Without my team support, I would never have been able to offer the company with such success by
managing to amaze our client. They ensured that I was able to get the content right during a period
when I suffered a severe nervous breakdown, had no ideas, my mind went blank, and I questioned
whether I would be able to get the needed results at all. I would also like to thank my team leader, Mr.
Abdul Razak, whose 35 years of experience in the industry demonstrate his expertise and talent. In
addition, I would like to thank Miss Shahazirah for helping me through the four months of employment
in this company. Besides that, big thanks to Mrs. Aida who guide me on doing this case study project,
without you, I think I would not been able to finish this project and doing it correctly based on the
project’s guidelines. I really am in a position to pick up a lot of new things. I am aware that I am giving
it a personal touch, but if you had not had faith in me and been so persistent in pushing me, I never
would have been able to win the affection of so many people, and I am overjoyed that this project was
eventually successful and received approval. It is not only my achievement that has put another feather
to our cap, in fact, I believe that the success of the entire team is what has contributed to that success. I
give you my word that in the future I will put in a lot of effort and continue to get even better so that
you can be proud of me.

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TABLE OF CONTENT
ITEM CONTENT PAGE
1.0 Introduction 5
2.0 Background of project 7
3.0 Finding
3.1. Contractual Arrangement
3.1.1 Type of Procurement
3.1.2 Type of Contract
3.1.3 Tendering procedures
3.1.4 Preparation of Tender Procurement
a. Calling of Tenders
b. Tender Report
3.2 Contract Management
3.2.1 Variation Order
3.2.2 Interim Payment
3.2.3 Financial Statement
3.3 Data Analysis
13-14
15-16
17-18
19-23
24-25
26-29
30-32
33-35
36-45
4.0 Conclusion 46
5.0 References 47
6.0 Appendices 48-52

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INTRODUCTION
Building something, typically a substantial structure such as a building, is an example of construction,
which can be defined as the process of building something. In addition to this, it plays an important role
in the development of the city, neighbourhood, and other areas. In general, building works and civil
engineering works are the two categories that can be differentiated from one another when referring to
construction activities. A quantity surveyor, architect, engineer, and several contractors are among the
people who contribute to the completion of a construction project, which is overseen by a project
manager. In a point of fact, there are two stages involved in the execution of the construction project,
which are referred to as the pre-contract stage and the post-contract stage respectively. During the pre-
contract stage, the stage begins with the preliminary estimate and continues until it is possible to issue
the Letter of Award. A quantity surveyor needs to play essential roles in each and every procedure of
this stage so that all of the requirements in the process of generating a tender document may be
accomplished successfully. In the meantime, the post-contract stage begins when the client takes
possession of the site and continues until the final account is prepared. At this point in the process, the
quantity surveyor is responsible for maintaining an up-to-date record of the variation orders and
preparing the remeasurement as well as the additional payment. While for the contractual arrangement,
I need to state the type of procurement, type of contract, the tendering procedures and preparation of
tender document which I will explain in details below at Section A. Then, contract management at its
best involves risk management and relationship management. A contract is a document that describes
the connection between two parties, what they each commit to do, and who bears the risk if things do
not go according to plan. Contract Management is the process of managing this connection and these
risks to guarantee that both parties obtain the desired outcome. This simple notion is the basis for all
other concepts, including cash flow, revenue, obligation management, and all others. Contract
management includes the definition of resources, relationships, and risk. Contract administration aids
in determining whether the project is proceeding in accordance with the contracts pertaining to
procurements, filling of claims for additional payment, correction, the extension of time, site record,
supervision, valuation and payment assessments and many more. In addition, it provides the last

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Preliminary Estimate/Budget Site Possession
Tender Report
Tender Evaluation
Final Account
Confidential Financial Report
opportunity to detect any errors, inconsistencies, or uncertainties in the design. A proper contract
administration monitors and controls project risk, ensuring that the project is performed with quality
control and within the budget and timeline specified. In further, for the purposes of Section B, I will
describe the data analysis performed on the four projects that are outlined in the following paragraphs.
The charts below are intended to complement and clarify the information presented in this case study
project report.
Pre-Contract Stage Post-Contract Stage
Issuing Letter Award
Preparation of Tender Document
Determination of Contractual
Arrangement
Preparation of Contract
Document
Measurement of Variation
Works/Re-measurement
Tendering Procedures
Site Valuation/Interim Certificate

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BACKGROUND OF PROJECT

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Project Title
- Kerja-Kerja Struktur Untuk Cadangan Membina Dan Menyiapkan Masjid Al-Falah Sungai
Ramal Dalam, Mukim Kajang, Daerah Hulu Langat, Selangor Darul Ehsan
Location
- Jalan Masjid, Kampung Sungai Ramal Dalam, 43000 Kajang, Selangor Darul Ehsan
Total Contract Sum
- RM 14,083,566.81
Contract Period
- 71 months
Date of Commencement
- 15 November 2016
Date of Completion
- 29 October 2022
Types of Contract
- PWD Form 203A (Rev.10/83)

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 PARTIES INVOLVED IN THE PROJECT
The design team is another name for the consultant. From the beginning to the end of the
construction project, the consultants play crucial roles in ensuring smooth operation. As the project
progresses, the consultants are responsible for design and costing tasks. The consultants always
guarantee that they can satisfy all of the client's requirements and requests while also making a
profit on the project. Additionally, having experience managing similar projects, extensive
knowledge of the construction sector, and a strong track record on prior projects are all requirements
for a good consultant.
 List of Consultants Involved In The Project
CLIENT MAJLIS AGAMA ISLAM SELANGOR
South Tower, 2, Persiaran Masjid,
Seksyen 5, 40000 Shah Alam, Selangor
ARCHITECT ERA REKA ARCHITECT
1-6-14 Block C, Diamond Square Jalan
1/50, off, Jln Gombak, 53300, Wilayah
Persekutuan Kuala Lumpur
QUANTITY SURVEYOR AR QS CONSULT
No 48, Jalan Pekaka 8/3, Kota
Damansara, 47810 Petaling Jaya,
Selangor
STRUCTURAL AND CIVIL
ENGINEER
ARM CONSULTING ENGINEERS SDN
BHD
Mustaal Lodge, Lot 6043 Jalan Masjid Sg.
Ramal Dalam, 43000 Kajang, Selangor
MECHANICAL AND ELECTRICAL MEGAJATI CONSULT SDN BHD
No. 25-2-1, Jalan Meda Putra 3, Medan
Putra Business Centre, Bandar Menjalara,
Kepong, Wilayah Persekutuan, 52200,
Federal Territory of Kuala Lumpur
CONTRACTOR GLORY CONSTRUCTION SDN BHD
No. 10, Jalan Besar, Pasir Penambang
45000 Kuala Selangor

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Roles of Parties Involved In The Project
a) Architect – Era Reka Architect
An architect designs and draws construction plans. He may also supervise the project. The
architect always conducts project consultant meetings. Era Reka Architect (ERA) was chosen
to design this mosque. ERA would meet with the client which is (MAIS) to discuss goals,
budgets, and project requirements before creating designs. The architect must communicate
well with customers and experts. The architect must also consider Jabatan Bomba dan
Penyelamat approved the materials and specifications for all architectural elements. Before
construction begins, the architect may need to conduct a feasibility study on the land. When
creating plans, he must observe building, fire, zoning, and city requirements. The architect must
be abreast of policy, zoning, and regulation changes since these rules change frequently. In
addition, the architect creates a detail drawing for the quantity surveyor to use in determining
the amounts. However, the architect's drawing must match the engineer's drawing so that there
are no informational disparities between them. As the project progresses, the architect must
establish a positive connection with the client, engineer, quantity surveyor, contractor and
others so that there are no misunderstandings or miscommunications within the consulting
team.
b) Quantity Surveyor – AR QS Consult
The importance of quantity surveying in the building industry cannot be overstated. A quantity
surveyor oversees the administration and planning of a construction project from start to finish,
and is responsible for estimating the total cost of all its components and the overall project.
They also create the contracts and tender documents for the building supplies that will be
needed. A quantity surveyor is responsible for calculating the cost of these components and the
overall cost of a project, as well as for the management and planning of a construction project

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from start to finish. Additionally, they draught the required contracts and bid documentation
for building materials. In addition, they supervise a construction project and ensure that
everything works well. Quantity surveyors do an ongoing cost analysis of any repair work, give
payments to contractors, and assign impending tasks to construction employees throughout this
phase. Quantity surveyors must also arrange site visits and do research for upcoming projects.
Quantity surveyors ensure that their customer's project is cost-effective and that their client is
satisfied with the final output.
c) Structural and Civil Engineer – ARM Consulting Engineers
It is common practise for structural engineers and civil engineers to collaborate on the design
and construction of infrastructures that are both effective and secure. The civil engineers are
typically the ones who are in charge of the general design and coordination of the site, while
the structural engineers are the ones who make sure that the load-bearing elements are suitably
sized and positioned to handle the loading that is required.
d) Mechanical and Electrical Engineer – Megajati Consult
Megajati Consult was chosen to be the mechanical and electrical engineer for this project. A
construction project requires an electrical engineer to design high voltage equipment such as
wiring systems, lighting systems, and generators. One of the responsibilities of the electrical
engineer in the construction industry is to survey the site and oversee the design and installation
of electrical systems in accordance with applicable codes and regulations. In addition, he must
conduct tests throughout the installation and upkeep of large-scale electrical systems that
transmit and create electricity. Mechanical engineers also play significant roles in the
construction industry. He is accountable for doing site visits prior to the design phase. Then, he
must design mechanical devices such as elevators, escalators, air conditioning and ventilation
systems, and many more.

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e) Contractor – Glory Construction
A building construction project is generally the responsibility of the contractor, who is
accountable for its supervising, leading, planning, executing, supervising and inspecting
phases. Regardless of the scale of the project, the accountability extends from the very
beginning all the way until its completion. In order to fulfil their responsibilities, contractors
are responsible for organising activities, overseeing workers, and ensuring that the project
complies with all local norms and laws. In addition, the contractor must have a solid financial
strategy. This is necessary to prevent a financial crisis during building. The contractor's
financial issues could cause a delay in the construction process, which would then have an
effect on the construction's performance. In addition, the contractor must maintain constant
communication with professionals such as the architect and engineer to ensure the highest
quality of construction.