Subject 8: Third-party observation form: Early Childhood Education

This document is a third-party observation form designed for supervisors to evaluate early childhood educators' skills and performance in a childcare setting. The form covers various aspects of an educator's practice, including the development and implementation of work plans, strategies for maximizing work performance, facilitation of group meetings, promotion of compliant practices, and resolution of workplace issues. The form requires the educator to reflect on their practices, strategies, and interactions with staff, while the supervisor provides observations and confirms the educator's competency in various areas. The form also includes a student declaration and a supervisor declaration to ensure the authenticity and accuracy of the assessment. The observation checklist assesses the candidate's ability to develop effective relationships, establish procedures, encourage training, and use positive communication. The supervisor provides comments and feedback on the candidate's performance. This form ensures educators meet the standards of the early childhood education field.

Subject 8 – Third-party observation form
Early Childhood Education
Skills Workbook
Instruction for Supervisors
Dear Supervisor,
Thank you for agreeing to act as the candidate’s observer for this project.
Kindly read through the instructions below to guide you in fulfilling your role as
an observer for this assessment activity.
NOTE: to observe the candidate, you MUST have the necessary experience and
qualification/s in the area of early childhood education (e.g., you are the
designated vocational workplace supervisor for the candidate, or you have the
relevant VET qualification/s, Certificate III in Early Childhood Education or
Diploma of Early Childhood Education)
Your role as an observer
You are asked to observe and testify that the candidate has completed the tasks
described in this form in the childcare centre, and to document the quality of
the candidate’s workplace performance by completing the observation form that
begins on the next page.
Before you complete this form, please:
- Read through the observation form (starts on the next page)
- Discuss any queries about the observation form with the candidate. If the
candidate cannot answer your questions about the observation form,
contact the candidate’s training provider.
Make specific, written comments about the candidate’s performance, as well as
ticking the boxes and initialling the requirements met. These comments are
valuable evidence of the candidate’s competency—where they are not provided,
the candidate’s assessor may contact you directly to get more information about
the candidate’s performance.
Complete all parts of the checklist, including signing the observer declaration
on the last page of the form. Once done, return the completed checklist to the
candidate.
The checklist begins on the next page.

Subject 8 – Third-party observation form
Early Childhood Education
Skills Workbook
Student Declaration
By affixing my signature below I
declare that I have performed the
roles outlined below and that I have
provided a true and accurate record
of my performance as a childcare
educator in a registered childcare
centre.
Student Name: Student Signature:
Date Completed:
Note to the candidate: The
following outlines the requirements
relevant to the units included in
subject 8. Provide the details required
below to document your successful
completion of each requirement and
have your vocational supervisor
confirm your documentation by
signing in the space provided:
Note to the supervisor: By
initialing the boxes below, you are
confirming that you have observed
the student demonstrating their
ability to satisfactorily and
consistently complete all the tasks
outlined below according to the
provided description (in blue text),
and cope with contingencies related
to the tasks. You are also confirming
that they have worked within their
work role and followed organisational
policies, procedures, frameworks, and
relevant legislative requirements.
This section will be completed by the
candidate: Supervisor Initial:
1. Consider a work plan that you
developed and implement in
your practice, and answer the
following questions:
Yes: ____
No: ____
a. What is the title/name/
subject of the work plan?
Provide children with a wide

Subject 8 – Third-party observation form
Early Childhood Education
Skills Workbook
range of natural and recycled
materials in their indoor and
outdoor environments
b. What are the client needs
addressed by the work plan?
How did you ensure that
such needs are addressed?
clients are provided
effective services for
managing the role within
indoor and outdoor
activities.
c. What are the desired
outcomes, objectives and
agreed timelines of the work
plan? What are the actions
you have undertaken to
ensure that these are met?
To achieve goal of managing
indoor and outdoor
activities.
d. How did you ensure that the
work plan is compliant with
relevant guidelines and
procedures, and is
promoting the work of the
organization?
By supervising the activities

Subject 8 – Third-party observation form
Early Childhood Education
Skills Workbook
e. During the implementation of
the work plan, how did you
make sure that:
i. Contingencies are
managed:
through supervisor
ii. Duty of care
responsibilities are
met:
by evaluating
employees
iii. Practices undertaken
are ethical and non-
discriminatory:
by analyzing
different activities
2. Consider the strategies that you develop and implemented for
your work plan to be able to answer the following questions:
Yes:
____
No: ____
a. Who were the people you
consulted with regard to
strategies that maximize
work performance and
outcomes, and address
barriers and constraints?
Employees
b. What are the strategies
obtained from your
consultation? Give at least
two (2) of each:
Maximize work
performance and outcomes Provide training
Address barriers and
constraints take Feedbacks
3. Consider a group meeting that you have facilitated in your
workplace for the purpose of improving staff performance,
and answer the following questions:
Yes:
____
No: ____
a. Describe the issues you

Subject 8 – Third-party observation form
Early Childhood Education
Skills Workbook
addressed in the meeting.
conflicts
Poor performance
lack of communication
b. Describe the strategies you
have proposed in terms of
the following aspects:
i. Maximising staff work
performance
Provide training
ii. Collaboration among staff
members
manage feedbacks and
revise the problems
iii. Delegating work during team
activities or procedures
Provide employees a
healthy workplace
iv. Accurately evaluate work
performance
Enhance the skills and
abilities of employees
c. Describe the process the
group underwent that
enables each member to
agree on procedures and
timeframes, and negotiate
roles and responsibilities.
On the job training
d. How did you, as facilitator,
maintain equality of
participation and input by
group members?
By managing the
performance of employees
e. How was feedback sought

Subject 8 – Third-party observation form
Early Childhood Education
Skills Workbook
and provided during the
meeting?
Regular feedbacks
4. Describe how you promote and model compliant practices in
the workplace.
Yes:
____
No: ____
5. Recall a follow-up meeting you had with the staff members to
evaluate the effectiveness of the strategies you have proposed.
Briefly discuss the outcome of the meeting.
Yes:
____
No: ____
6. Recall a meeting you had with staff members to resolve an
issue or disruption in the workplace. (You must be the one
facilitating a resolution to the conflict, NOT participate in
one.) Describe the strategy or solution you developed to
resolve the conflict and avoid such situations from repeating.
Yes:
____
No: ____
7. Describe how you pro-actively update your skills and
knowledge relevant to your role as an educator.
Yes:
____
No: ____
8. Describe how you ensure that your own leadership practice
aligns with ethical guidelines and organisational policies and
procedures, so that personal or social contact does not
adversely affect your ability to lead a team.
Yes:
____
No: ____
Observation Checklist
This section is to be completed by the
supervisor:
1. I have observed the candidate develop effective relationships
with staff.
Yes:
____
No: ____
2. I have observed the candidate establish effective procedures
to maximize staff work performance.
Identify these procedures and their outcomes:
________________________________________________
________________________________________________
________________________________________________
________________________________________________
Yes:
____
No: ____
3. I have observed the candidate encourage the staff to access
training and development resources to achieve personal and
workplace goals.
Yes:
____
No: ____

Subject 8 – Third-party observation form
Early Childhood Education
Skills Workbook
4. I have observed the candidate use positive and effective
communication in the workplace.
Yes:
____
No: ____

Subject 8 – Third-party observation form
Early Childhood Education
Skills Workbook
Supervisor Declaration
By affixing my signature below I declare that the candidate, whose name is
recorded above, has completed the tasks outlined in this form according to the
descriptions provided. I further confirm that I have observed the candidate plan,
develop and implement a childcare plan for children in the centre.
Satisfactory Performance Not Yet Satisfactory Performance
Note: Should you find the candidate’s performance not yet satisfactory, kindly
include comments in the space provided below.
Supervisor’s Name: Signature:
Date:
Vocational Placement Supervisor Details
Phone Number:
Email Address:
Supervisor Qualifications:
Supervisor Comments (optional feedback to student):