Observation Form: Early Childhood Education Skills Workbook

This document is a third-party observation form related to early childhood education skills. It includes instructions for supervisors who are observing a candidate's performance in a childcare setting. The form requires the supervisor to attest to the candidate's completion of specific tasks and to document the quality of their performance. The candidate provides descriptions of various activities and strategies they have implemented, covering topics such as arranging the environment, supporting inquiry processes, promoting a sense of belonging, addressing mistakes as learning opportunities, including diverse family contributions, sharing information with colleagues, creating self-directed play environments, balancing child-initiated and educator-supported learning, evaluating children's learning, modifying the curriculum, acknowledging uniqueness, responding to individual needs, ensuring assessment principles, demonstrating inclusivity, collaborating with families and colleagues, sharing documentation with families, modifying the learning environment, respecting families and the community, co-constructing meaning with children, and scheduling assessments and evaluations. The document also includes supplementary questions about planned and unplanned teaching activities, along with a childcare plan evaluation form to assess the effectiveness of the learning experience.

Subject 9 – Third Party Observation Form
Early Childhood Education
Skills Workbook
Instruction for Supervisors
Dear Supervisor,
Thank you for agreeing to act as the candidate’s observer for this project.
Kindly read through the instructions below to guide you in fulfilling your role as
an observer for this assessment activity.
NOTE: to observe the candidate, you MUST have the necessary experience and
qualification/s in the area of early childhood education (e.g., you are the
designated vocational workplace supervisor for the candidate, or you have the
relevant VET qualification/s, Certificate III in Early Childhood Education or
Diploma of Early Childhood Education)
Your role as an observer
You are asked to observe and testify that the candidate has completed the tasks
described in this form in the childcare centre, and to document the quality of
the candidate’s workplace performance by completing the observation form that
begins on the next page.
Before you complete this form, please:
- Read through the observation form (starts on the next page)
- Discuss any queries about the observation form with the candidate. If the
candidate cannot answer your questions about the observation form,
contact the candidate’s training provider.
Make specific, written comments about the candidate’s performance, as well as
ticking the boxes and initialling the requirements met. These comments are
valuable evidence of the candidate’s competency—where they are not provided,
the candidate’s assessor may contact you directly to get more information about
the candidate’s performance.
Complete all parts of the checklist, including signing the observer declaration
on the last page of the form. Once done, return the completed checklist to the
candidate.
The checklist begins on the next page.

Subject 9 – Third Party Observation Form
Early Childhood Education
Skills Workbook
Student Declaration
By affixing my signature below, I declare that I have performed the roles
outlined below and that I have provided a true and accurate record of my
performance as a childcare educator in a registered childcare centre.
Student Name: Student Signature:
Date Completed:
Note to the candidate: The following outlines the requirements relevant to
the units included in subject 9. Provide the details required below to
document your successful completion of each requirement and have your
vocational supervisor confirm your documentation by signing in the space
provided:
Note to the supervisor: By initialling the boxes below, you are confirming
that you have observed the student demonstrating their ability to
satisfactorily and consistently complete all the tasks outlined below according
to the provided description (in blue text), and cope with contingencies related
to the tasks. You are also confirming that they have worked within their work
role and followed organisational policies, procedures, frameworks and
relevant legislative requirements.
This section will be completed by the candidate: Superviso
r Initial:
1. Describe how you arranged the environment to encourage
interactions between children as well as accommodating
their need for privacy, solitude or quiet
I interacted with every children individually and made sure
they were at ease. The children were ready to confide in me
and provided me with the opportunity to guide them
through various tasks.
Yes:
____
No: ____
Date: _____
2. Describe how you supported and initiated inquiry
processes. Give examples of new ideas you’ve tried and
challenges you’ve taken on during your vocational work
placement experience.
The inquiry process was initiated and supported by way of
encouraging children to take up challenging tasks. They
were given difficult tasks of making patterns, drawing
shapes and innovating new shapes.
Yes:
____
No: ____
Date: _____
3. Describe specific activities you’ve facilitated for the
children that promoted their sense of belonging and
Yes:
____

Subject 9 – Third Party Observation Form
Early Childhood Education
Skills Workbook
connectedness
Each children were provided their own table box where
they could arrange and store their personal items. There
was one day allotted in a week where they could meet their
parents between activities. They were also allowed to take
their belongings home.
No: ____
Date: _____
4. Describe an instance in your vocational work practice
where you have assisted children to see their mistakes as
opportunities to learn and grow. Give specific details of the
mistakes they’ve committed and how you’ve turned it into a
teaching opportunity.
While making shapes according to imagination, one child
cut out a paper given in a very small piece. I turned that
piece into a small beetle which thrilled the child. This
instance provided the child to view his mistake as an
opportunity to learn.
Yes:
____
No: ____
Date: _____
5. Describe how you ensured that you include the families’
diverse contributions to the learning community. Give
specific example/s of these contributions and how you’ve
supported it.
In order to include the families’ diverse contributions into
the learning community is by providing opportunities
welcoming families to attend various events at the center. I
welcomed every child’s family to view the creations that
their children had created.
Yes:
____
No: ____
Date: _____
6. Describe an instance in your vocational work practice
where you were had to share information with colleagues
about a child’s development and wellbeing.
An instance where vocational work practice where I had to
share information with colleagues was during an instance
in which one child felt uncomfortable intermingling with
other children. I took advice from my colleagues regarding
ways in which the child’s experience could be enhanced.
Yes:
____
No: ____
Date: _____
7. Describe a specific strategy you’ve implemented during
your vocational work practice that allowed you to create
learning environments where children are able to immerse
themselves in self-directed play. Give specific examples of
how the learning environment you have created promotes
self-directed play.
Yes:
____
No: ____
Date: _____

Subject 9 – Third Party Observation Form
Early Childhood Education
Skills Workbook
Specific strategic implementation during vocational work
practice to create an environment of learning and immerse
themselves in self-directed play was team work. Each
member spoke out their roles clearly as they were directed,
this created a learning environment of social and emotional
learning.
8. Describe how you ensured you have a balance between
child-initiated and educator- supported learning. Give
specific examples of these child-initiated learning and
educator supported-learning activities.
In order to have a balance between child-initiated and
educator-supported learning, materials for all classes was
shared with each pupil. Feedback was taken from each and
every student at the end of each week to understand the
learning of student in varied aspects.
Yes:
____
No: ____
Date: _____
9. Describe the different methods you used to evaluate
children’s learning from the implemented creative
experiences. Give specific example/s of the creative
experiences being evaluated and the outcomes of the
evaluations.
Methods used to evaluate children’s learning from the
implemented creative experiences included evaluation of
each and every aspect of learning. Example includes
creating innovative shapes and figures, drawing various
pictures from imagination and arranging of alphabets.
Evaluation methods are making sure students were able to
use physical motor skills while using scissors and colors,
children are able to respond to various tasks.
Yes:
____
No: ____
Date: _____
10.Describe an instance where you implemented
modification/s to the curriculum based on the outcome of
an evaluation you’ve conducted. Provide specific details of
the modifications made and how these modifications helped
stimulate children’s interest and involvement in creative
activities
In order to implement modifications to the curriculum on
the basis of outcome of evaluation, I used drawings instead
of books in introducing children to small words. Books I felt
were not effective in stimulating children’s interest and
involvement in creative activities compared to pictures.
Yes:
____
No: ____
Date: _____
11.Describe a specific instance or activity you have facilitated
in your practice where you have provided an opportunity to
Yes:

Subject 9 – Third Party Observation Form
Early Childhood Education
Skills Workbook
acknowledge each child’s uniqueness in positive ways
In order to acknowledge a child’s uniqueness in a positive
manner, I appreciated a child for not able to complete an
activity in a timely fashion.
____
No: ____
Date: _____

Subject 9 – Third Party Observation Form
Early Childhood Education
Skills Workbook
12.Describe how you ensured you were always aware of the
children’s needs and was able to respond to children who
may require additional support or attention.
I was regularly interacting with children to understand
their needs. While dispersing children, I interacted with
their parents to ensure that I am able to provide each child
with the support and attention they need.
Yes:
____
No: ____
Date: _____
13.Describe how you ensured that the assessment methods
and tools used to gather information considered
assessment principles
In order to ensure assessment principles, methods and
tools used were at par with the center’s guidelines, which
in turn followed assessment principles.
Yes:
____
No: ____
Date: _____
14.Describe a specific assessment practice you followed that
demonstrated inclusivity among all participants
Specific assessment practice followed by me demonstrating
inclusivity amongst all participants are worksheet practice.
Regularly I provided children with worksheets that they
had to complete, which was a way of assessing them.
Yes:
____
No: ____
Date: _____
15.Describe a specific activity you facilitated during your work
practice where you collaborated with families and
colleagues to support the children’s learning
Specific activity facilitating work practice collaborating
with families and colleagues, was in understanding one
child’s specific needs. The child remained aloof for a
prolonged time period and I was curious to understand the
reasons from colleagues and family of the child.
Yes:
____
No: ____
Date: _____
16.Describe the strategy you implemented to ensure that
children’s documentation can be shared with families. Give
a brief summary of the process and the outcomes of this
strategy
Strategy implementation ensuring children’s
documentation are shared with families was making the
parents sign worksheets given to children.
Yes:
____
No: ____
Date: _____
17.Describe how you modified the learning environment and
materials to enhance opportunities for children’s learning
from other educators, children and their families, and
promote opportunities for sustained shared thinking and
collaborative learning
Yes:
____
No: ____
Date: _____

Subject 9 – Third Party Observation Form
Early Childhood Education
Skills Workbook
I introduced every part of the curriculum through play
making sure that children and their families get
opportunities for sustained and shared thinking as well as
collaborated learning.
18.Describe how you modified the learning environment and
materials to ensure that families and the community are
respected
I asked parents of each child to participate weekly in class
activities to ensure that families and communities are
respected.
Yes:
____
No: ____
Date: _____
19.Describe a specific instance or activity you facilitated
during your vocational work practice where you co-
constructed meaning with children and ensured there are
sustained interactions
When introducing building small words, I constructed
meaning with children ensuring sustained interactions.
Yes:
____
No: ____
Date: _____
20.Describe the schedule of the assessment and evaluation of
the curriculum and learning experiences in your vocational
workplace. Provide enough information to show that these
assessments and evaluations happen regularly and in
accordance with service guidelines
Assessments and evaluation happen on a regular basis.
After completion of a curriculum and every month
assessments take place to understand the children’s
developments.
Yes:
____
No: ____
Date: _____
Supplementary Questions
Answer the following questions:
Provide an example of planned teaching and learning activity you have
facilitated in the centre during your vocational work placement.
In converting theoretical learning into practical experience, planned teaching
and learning have been facilitated.
What were the strengths of this activity?
My key strengths were to be able to engage child’s learning.
How can this activity be improved further?
In order to improve this activity I will need to include more play oriented
learning activities.

Subject 9 – Third Party Observation Form
Early Childhood Education
Skills Workbook
Provide an example of an unplanned teaching and learning activity you have
facilitated in the centre during your vocational work placement.
An example of unplanned teaching and learning activity was undertaken when
I was sent to a class with older pupil and I had to teach them four letter
alphabets.
What were the strengths of this activity?
I was able to develop a connect with the last class of the pupil and then
undertake the class in a comprehensive manner.
How can this activity be improved further?
The activity can be further improvised by introducing more example tasks into
each activity.

Subject 9 – Third Party Observation Form
Early Childhood Education
Skills Workbook
Observation Checklist
(This section is to be completed by the supervisor)
Note to the supervisor: Should you answer NO to any of the checklist
items below, kindly include some comments to provide guidance for
the candidates on how they could meet the requirement
1. The candidate demonstrated effective use of oral
communication skills to facilitate creative discussions and
play with children aged birth to 6 years Yes:
____
No: ____
Date: _____
Comments:
_____________________________________________________
_____________________________________________________
2. The candidate facilitated the active participation of at least
three children of varying ages through encouragement,
appropriate interactions and communications Yes:
____
No: ____
Date: _____
Comments:
_____________________________________________________
_____________________________________________________
3. The candidate actively supported the children’s efforts, and
assisted and encouraged them as appropriate Yes:
____
No: ____
Date: _____
Comments:
_____________________________________________________
_____________________________________________________
4. The candidate modelled and promoted enabling learning
dispositions Yes:
____
No: ____
Date: _____
Comments:
_____________________________________________________
_____________________________________________________
Supervisor Declaration
By affixing my signature below, I declare that the candidate, whose name is
recorded above, has completed the tasks outlined in this form according to
the descriptions provided.

Subject 9 – Third Party Observation Form
Early Childhood Education
Skills Workbook
Satisfactory Performance Not Yet Satisfactory Performance
Note: Should you find the candidate’s performance not yet satisfactory, kindly
include comments in the space provided below.
Supervisor’s Name: Signature:
Date completed:
Vocational Placement Supervisor Details
Phone Number:
Email Address:
Supervisor Qualifications:
Supervisor Comments (optional feedback to student):