Developing a Mentoring Program: A Plan for ECA Consulting Firm

This report details a plan to implement a mentoring program at ECA Consulting. It includes a needs assessment, a review of effective practices, and the structuring of the mentoring program with defined purposes, types, needs, and goals. The report outlines an action plan for an advisory group and a budget for the program. It further describes mentor and mentee recruitment and selection processes, including identifying potential sources, developing criteria, and creating enrollment forms. The report also covers mentor orientation, matching processes, kickoff activities, ongoing maintenance and support, and an evaluation plan with data collection processes and program alignment. The goal is to develop new graduates, provide a proper learning environment, and enhance the organization's reputation. Desklib provides access to similar solved assignments and resources.

Running head: PLAN AND IMPLEMENT A MENTORING PROGRAM
Plan and implement a mentoring program
Name of the Student
Name of the University
Author note

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PLAN AND IMPLEMENT A MENTORING PROGRAM
Table of Contents
Practical activity......................................................................................................................................2
Planning..................................................................................................................................................2
1. Pre-planning: Needs assessment.....................................................................................................2
2. Pre-program development: Review the elements of effective practise...........................................2
3. Structure the Mentoring programme: Determine the purpose, type, needs and goals....................5
4. Develop an action plan for advisory group.....................................................................................7
5. Develop and determine a budget.....................................................................................................8
Mentor/Mentee Recruitment and selection.............................................................................................9
1. Mentor recruitment..........................................................................................................................9
Identify potential sources of recruitment.............................................................................................9
Organise promotional materials........................................................................................................10
Public relations materials..................................................................................................................10
Develop criteria for mentor selection................................................................................................11
2. Mentee recruitment........................................................................................................................12
Formulate criteria for mentee selection.............................................................................................12
Determine prospective mentee meet criteria.....................................................................................12
3. Mentor selection............................................................................................................................13
Design and develop procedures and processes..................................................................................13
Select that fit the criteria...................................................................................................................14
Create a form for enrolment in the program......................................................................................14

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PLAN AND IMPLEMENT A MENTORING PROGRAM
4. Mentor orientation...........................................................................................................................0
Introduction.........................................................................................................................................0
Program objectives..............................................................................................................................1
Learning outcomes for the session......................................................................................................1
Ice breaker...........................................................................................................................................2
Monitoring definitions and expectations.............................................................................................2
Overview of the process......................................................................................................................2
Success strategies for introductory phase............................................................................................2
Demand of mentor...............................................................................................................................3
Action planning...................................................................................................................................3
Matching.................................................................................................................................................4
Pre-matching.......................................................................................................................................4
Develop criteria for matching..............................................................................................................4
Detail ways to match the mentor/mentee............................................................................................5
Kick off................................................................................................................................................5
Develop activities for kick off meeting...............................................................................................5
Ongoing maintenance and support......................................................................................................6
Brief mechanism for getting regular feedback....................................................................................6
Plan for conducting training and support............................................................................................7
Evaluation...............................................................................................................................................9
Create an evaluation plan....................................................................................................................9

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PLAN AND IMPLEMENT A MENTORING PROGRAM
Process for data collection.................................................................................................................10
Review structure for the program......................................................................................................10
Align the program.............................................................................................................................11
Bibliography..........................................................................................................................................13

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PLAN AND IMPLEMENT A MENTORING PROGRAM
Practical activity
Planning
1. Pre-planning: Needs assessment
The needs assessment of the program for the ECA consulting includes understanding the
requirements and expectations in management and leadership fields. As stated by Heilman, Manzi
and Braun (2015) management and leadership is essential for the development of employees in an
organisation and for the development of team members. The needs assessment can be considered
based on the requirement as well as the development of the employees. ECA is involved in mentoring
the new graduates that have commenced in the organisation. Therefore, it is necessary that the needs
assessment be based on the requirements of experienced people that can provide proper guidance to
the new graduates.
As stated by Goldstein (2017) the pre-planning needs are to be achieved based on the
development and implementation of the plan so that recruitment and selection of the candidates can
be done in a proper manner. Therefore, it is necessary to ensure that the pre-planning activities focus
on the needs of the organisation and work on the development of potential leaders within the
department so that success can be maintained for the organisation.
2. Pre-program development: Review the elements of effective practise
The elements that need to be implemented for ensuring effective practise include the analysis
of the stakeholders as well as development of communication charts. As stated by Abzug (2017)
stakeholders are important as the interest of the organisations is taken into consideration. At the same
time, support is provided to the development of an organisation so that requirements of the
stakeholders can be met. In the case of ECA, the major stakeholders include the investors and the

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PLAN AND IMPLEMENT A MENTORING PROGRAM
students that are enrolled for graduation. Along with this development of a mentor for guiding the
students can help in increasing the activities of the organisation. Hence, the stakeholder engagement
analysis can be made by identifying the powers of the stakeholders.
Stakeholde
r
Impact Influence Importance for
the stakeholder
Contribution of the
stakeholder
Investors The investors can
provide financial
support so that new
facilities, course
materials, and mentors
can be recruited.
Hence, the impact is
high
Have a strong
influence as
without the support
from the
stakeholders it can
be difficult for ECA
to continue strongly
based on finances
The importance of
the investors is that
it can help in the
development of the
organisation and
ensure that ECA
does not suffer
from any form of
shortage of finances
The contribution is
mainly by providing
financial support so
that latest technologies
and equipments can be
adopted. In this case,
the finances can be
used to recruit a proper
mentor for the
graduates
Mentors The mentors can help
in the development of
the graduates by
providing them with
the necessary support
and guidelines so that
the new graduates can
feel comfortable in
ECA. The impact is
considered as high as it
The mentors can
have a strong
influence mainly
because as a
stakeholder the
influence can be to
encourage the new
graduates in the
organisation. This
can help in the
The importance for
the stakeholder is
that it can help in
providing the
graduates the
experience needed
to be creative. This
can be done by
sharing incidents
that they had faced
The contribution of the
stakeholder can help in
the development of the
graduates and provide
them with
encouragement to
remain at ECA. This
can help in the
development of the

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PLAN AND IMPLEMENT A MENTORING PROGRAM
involves building a
reputation of the
business
development of the
reputation of ECA
and ensure that the
ability to proper
guidance is passed
on from one person
to another
during the time they
were graduates
reputation of ECA
Graduates The impact of the
graduates can be
considered as high
mainly because ECA
provides practical
experience to the
people that are enrolled
as graduates. Hence,
the contribution made
by the graduates in the
form of being enrolled
via finances and
knowledge can have a
high impact for the
reputation of ECA
The influence of the
graduates is high
since it helps in the
development of
ECA and ensures
that reputation in
the business of the
organisation
improves. At the
same time, proper
stakeholder
development can
help in more
enrolment of fresh
graduates
The importance for
the graduates is that
they can gain
knowledge about
the methods to
implement creative
tactics. The design
team that the
graduates aim to
enrol in can help in
the development of
the organisation
The contribution made
by the graduates is that
it can promote ECA in
a positive manner to
the world so that more
people can be
recruited. At the same
time, the graduates can
seek job in ECA as a
mentor so that new
members can be
provided with similar
guidance
Table 1: Stakeholder engagement analysis
(Source: Created by author)

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PLAN AND IMPLEMENT A MENTORING PROGRAM
Along with the stakeholder engagement analysis, it is necessary to maintain a communication
chat so that every stakeholder can be communicated with. As stated by Ekwoaba, Ikeije and Ufoma
(2015) the communication chart can help in the development of ease of conversation and can develop
a hierarchy structure from which the graduates can communicate with the senior members. Hence,
plan for the communication between the two levels can be displayed with the help of a flow chart that
analysis the communication required.
Figure 1: Communication chart
(Source: Created by author)
3. Structure the Mentoring programme: Determine the purpose, type, needs and goals
Purpose: The purpose of the mentoring programme is to develop the new graduates that are
enrolled in ECA
Type of mentee: The type of mentee is the graduates seeking to succeed in the various
departments of education offered by ECA
Needs: The current need is to ensure that mentors are recruited so that the new graduates can
gain proper guidance in terms of the education experience that may be gained in the organisation
BoardmembersofECAMentor#1GraduatesGraduatesMentor#2GraduatesGraduatesMentor#3GraduatesGraduates

8
PLAN AND IMPLEMENT A MENTORING PROGRAM
Goals: The goal is to provide the graduates with a proper learning environment so that fast
development and effective increase of reputation of the organisation can be assured
Mentoring: The mentoring can be done by the senior members either belonging to ECA or
recruited from outside. The mentoring need to be based on the development of the graduates so that
proper training can be provided for development
Model and structure of the program: The model and structure that the program may have can
contain a hierarchical flow. As stated in the communication chart the model and structure denotes the
manner in which the program can be taken into account. This can help in the development of the
guiding process smoothly so that every graduate can continue to develop its expertise at ECA.
Management plan diagram: The management plan that can be followed by ECA includes a
simple analysis of the situation that need to be managed followed by the desired end state and the
identification of alternatives. The preferred alternatives can be selected by the application of
implementation plan with proper monitoring and evaluation of the manner in which the plan is being
progressed.
SituationanalysiDesiredendstateIdentifyandevaluatealtSelectthepreferedalteImplementationplaMonitoringandrevi

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PLAN AND IMPLEMENT A MENTORING PROGRAM
Figure 2: Management plan diagram
(Source: Created by author)
Action plan: The action plan that is to be developed for the mentoring program includes
Purpose Goal Type of
mentee
Needs Monitoring
and review
Time required
Provide guidance
to the new
graduates
Provide a
proper
learning
environment
Graduates Experienced
mentors
Senior
teachers can
monitor and
review the
action of the
mentors.
The mentors
can monitor
and review
the progress
of the
graduates
2 months
Table 2: Action plan
(Source: Created by author)
4. Develop an action plan for advisory group
Purpose Resource
required
Importance
of the
purpose
Person
concerned
Monitoring
and review
Time allocated

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PLAN AND IMPLEMENT A MENTORING PROGRAM
To provide advice
about the
recruitment of a
mentor based on
the experience that
need to be
possessed and the
guidance that is
expected from the
mentors
Proper
finances,
marketing
manager,
effective
promotional
skills
The
importance of
recruiting a
mentor is that
it can help
new graduates
to develop
experience in
ECA and
ensure that
the reputation
of the
organisation
increases as
one of the
best training
education
sectors
Board
members of
ECA
The
monitoring
and review
can be done
based on the
development
of the
graduates and
the number of
graduates that
flow in every
year
3 months
Table 3: Action plan for advisory group
(Source: Created by author)
5. Develop and determine a budget
The selection of forms for the recruitment of the mentors can be based on the development of
legal and ethical issues in the business. It is necessary that the selection is based on the budget that
exists in the organisation so that excess financial loss can be prevented. The budget needs to take into

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PLAN AND IMPLEMENT A MENTORING PROGRAM
consideration other determinants such as equipments and maintenance of facilities. A budget of ECA
can be developed that can help in identifying the needs of the organisation.
Item Cost ($)
Development of equipments 15,000
Technological development 25,000
Recruitment of mentors 35,000
Development of facilities 20,000
Developing training needs 15,000
Implementing promotional strategies 20,000
Total 130,000
Table 4: Budget
(Source: Created by author)
Mentor/Mentee Recruitment and selection
1. Mentor recruitment
Identify potential sources of recruitment
Rabin (2018) is of the opinion that the source of recruitment concludes half of the recruitment
process as based on the source an idea about the type of people that can be recruited in the
organisation. In the case of ECA, the recruitment source for identifying a mentor can be based on the
several such ways. One of the sources of recruitment that can be adopted by ECA is the promotion of
the post via advertisement. The advertisement can be via online job sites or via newspapers so that
potential candidates can be reached.
However, Derous and De Fruyt (2016) are of the opinion that the recruitment source via
advertisement cannot guarantee reaching the target candidates. Hence, former employees or internal