Project Charter: EduStream Secure Real-Time Streaming for EdMI

This document presents the EduStream project charter, outlining the development of a secure, stable, and user-friendly real-time streaming solution for EdMI to deploy educational videos and games. It addresses the declining market share due to the lack of real-time streaming capabilities in EdMI's current system. The charter includes a stakeholder analysis, SWOT analysis, and preliminary financial analysis, including ROM budgetary information with costs, revenue, NPV, ROI, and payback period. Key project deliverables include the project charter, project plan, subcontractor selection, developed system, and user acceptance testing. The project approach involves a one-year pilot project, divided into six phases: initiation, planning, preliminary setup, execution, marketing & testing, and project closure. The document also includes a roles and responsibilities matrix, defining the roles of various team members such as the CEO, project manager, and technical experts.

Standard Project Charter Template EduStream
Introduction (Business Analysis)
Project Title EduStream Pilot (Phase 1)
Reason for the
project
The market shares and customer base of EdMI is gradually declining.
This is because the customers now wish to have more flexible systems
which can be used by them to access the content. The current system
utilized by EdMI does not offer real-time streaming to the users.
The real-time streaming solution will allow easy and effective
deployment of the educational training videos and games. The customers
will be able to access the content in a flexible manner and will be able to
experience the real-time streaming solutions. As a result, the current
demands of the customers will be fulfilled and the customer base of the
organization will also increase. The need of real-time streaming solution
with security systems is evident as the customers in the present times
wish to have enhanced flexibility, adaptability, and portability in the
systems.
STAKEHOLDER ANALYSIS
PART 1: WHAT DO WE WANT FROM THIS PROJECT
The aim of the project is to develop a secure, stable, and user-friendly real-time streaming
solution for EdMI which may be utilized to deploy the educational videos and games. The
project will also ensure that the security of the system is ensured and maintained by all
times by developed and deploying secure systems in addition to the streaming systems
(Rose & Indelicato, 2009).
PART 2: WHAT DO OUR CLIENTS WANT FROM THIS PROJECT
The clients will be provided with the real-time streaming solution enabled with enhanced
security to access the educational videos and games from any location on a real-time basis.
SWOT ANALYSIS
STRENGTHS WEAKNESSES
 Customer base
 Clear goals
 Understanding of the need to change
 Absence of technical knowledge
 No previous experience in the project
area
OPPORTUNITIES THREATS
 Streaming and security system for
enhanced market shares
 Competitive edge in the market
 Information security threats
 Schedule and budget overrun
 Operational errors
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Standard Project Charter Template EduStream
Preliminary Financial Analysis
ROM Budgetary Information (As specified for Assignment 1)
Costs (Expected year on year
costs)
28,79,600
Revenue (Expected year on
year revenue)
40,33,900
NPV 11,54,300 ROI 40% Payback Period 26th April
2022
Project Planning (Overview)
Date of Authorisation 1 April 2019 (TBC)
Project Start Date 29 April 2019
Project End Date 1 May 2020
Schedule & Key
Milestones
 Project Charter
 Project Plan
 Subcontractor Selection
 Developed System
 User Acceptance Testing (UAT)
Project Deliverables The first deliverable in the project will be the Project Charter
followed by project Financial Analysis. A detailed Project
Management Plan (PMP) will be submitted next. The system
architecture, source code for the front-end, streaming system,
security system, and closure report are the other deliverables that
will be provided by the members of the project team (Rose, 2013).
Main project success
criteria (high level)
 Completion of the project as per the estimated budget and
schedule
 Successful deployment of real-time streaming system
 Successful deployment of security systems
 Positive feedback from the customers
Approach (high level
overview)
There will be a one-year pilot project implemented in the first
phase of the project and the decision on the subsequent phases
will be taken on the basis of the outcomes of the pilot project. The
pilot project will kick-start on 1st March 2019 and the formal
closure of the project will be done on 1st June 2020. The project
shall be completed in six phases as initiation, planning,
preliminary setup, execution, marketing & testing, and project
closure (Gladden, 2012).
Comments The scope of the project will include the initiation and planning
activities for the project to make sure that the beginning of the
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Standard Project Charter Template EduStream
project is streamlined to deliver a successful project. The design,
development, and deployment of the streaming system along with
the security system will come under the project scope (Wearne,
2014).
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Roles and Responsibilities Matrix EduStream
ROLES AND RESPONSIBILITIES MATRIX
Name Role Responsible For Responsible To
Shona Mayberry CEO Executive management of EdMI Board
Bill Shanks (CIO) Sponsor Overseeing the project CEO
Project Manager Project Manager Project planning and analysis, control,
and overall project handling
CIO
Jill Mars Educational Content
Expert
Feasibility determination, system
architecture, sub-contractor selection,
and UAT
Project Manager
Dan Collins Legal & Contractual
Expert
Feasibility determination, Tendering &
contractual process, and sub-contractor
selection
Project Manager
Bill Haley Security & Legal
Expert
Feasibility determination, sub-
contractor selection, security,
performance, and functional testing
Project Manager
Doris Sykes Marketing Manager Development of marketing policies
and plan, subcontractor analysis
Project Manager
Jerome Dons Sales Person Procurement of tools and equipment,
Marketing processes and activities,
Commencement of the Client base for
beta and User acceptance testing,
Market opening and advertising blitz
Marketing Manager
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Signature Page EduStream
References
Gladden, R. (2012). Book Review: The Project Risk Maturity Model: Measuring and Improving Risk
Management Capability. Project Management Journal, 43(5), 101-101. doi: 10.1002/pmj.21296
Rose, K. (2013). A Guide to the Project Management Body of Knowledge (PMBOK® Guide)-Fifth
Edition. Project Management Journal, 44(3), e1-e1. doi: 10.1002/pmj.21345
Rose, K., & Indelicato, G. (2009). Book Review: A Guide to the Project Management Body of Knowledge
(PMBOK® Guide), Fourth Edition. Project Management Journal, 40(2), 104-104. doi:
10.1002/pmj.20125
Wearne, S. (2014). Evidence-Based Scope for Reducing “Fire-Fighting†in Project Management.
Project Management Journal, 45(1), 67-75. doi: 10.1002/pmj.21395
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