Project Management Edwards Ltd: New Building Opening - Project Plan

This project management assignment focuses on the opening of a new building for Edwards Ltd, a signage design and supply SME. The project outlines goals, objectives, and key success criteria, emphasizing adherence to environmental and legal standards within a £350,000 budget and 9-month schedule. It details the company's culture, leadership style, project team, and stakeholder analysis, including strategies for managing relationships with employees, regulatory bodies, and suppliers. The scope management section includes a scope statement and Work Breakdown Structure (WBS), followed by a project schedule with a Gantt chart and network diagram. A time-phased budget illustrates costs per month and cumulative costs. Risk and quality management plans are addressed, along with earned value analysis (EVA) for project monitoring. The assignment concludes with project closure and final evaluation considerations. Desklib provides access to similar solved assignments and project management resources for students.

Project Management
Edwards Ltd
10/2/2018

Project Management
Table of Contents
Project Background...............................................................................................................................2
Project Goals & Objectives...............................................................................................................2
Key Success Criteria..........................................................................................................................2
Culture of the Company & Leadership Style.........................................................................................3
Project Team......................................................................................................................................3
Stakeholder Analysis & Management...................................................................................................4
Scope Management...............................................................................................................................5
Scope Statement................................................................................................................................5
WBS..................................................................................................................................................6
Project Schedule....................................................................................................................................6
Gantt chart & Network Diagram........................................................................................................9
Time-Phased Budget...........................................................................................................................11
Risk Management................................................................................................................................15
Quality Management Plan...................................................................................................................17
EVA for Project Monitoring................................................................................................................17
Project Closure & Final Evaluation.....................................................................................................18
References...........................................................................................................................................19
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Project Management
Project Background
Edwards Ltd is a SME company that has its specialization in the design and supply of
signage. Local authorities and SMEs are the organizations that are primarily commissioned
by the company. Some of the large global companies also get commissioned by Edwards Ltd.
The organization was incepted in the year 2010 and is currently composed of 18 resources.
The organization recently acquired a new building and the project is concerned with the
opening of the building. The overall budget that is sanctioned for the project is £350,000 with
a schedule of 9 months (Atkin, 2012). The new building is 35,000 square metres in area and
the staff structure of the company will remain the same.
Project Goals & Objectives
The goal of the project is to carry out successful opening of the new building within the
estimated time and budget. The opening of the building shall be in accordance with the
environmental standards, legal & regulatory policies. The adherence to these norms and
principles will be achieved at the end of the project.
Key Success Criteria
 Zero or positive value of schedule variance
 Zero or positive value of cost variance (Ahmad, 2012)
 Environmental and legal confirmation and approvals
 Positive feedback from the staff of the company
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Project Management
Culture of the Company & Leadership Style
The organization structure has been shown in the figure above and the culture that is followed
in the organization is employee-oriented and friendly. There is a health workplace culture
adopted with inclusion of ethical and professional codes of conduct.
The leadership style that is followed in the organization includes cross-cultural and
transformational leadership.
Project Team
Resource Name Initials Std. Rate
Project Manager PM $95.00/hr
Finance Expert FE $79.00/hr
Construction Team CT $30.00/hr
Painter P $23.00/hr
Carpenter C $23.00/hr
3
General Manager
Assistant
Manager 2
Admin Staff 3
Design & Sales
Staff 6
General
Operational Staff
General
Operational Staff
Assistant
Manager 1
Admin Staff 1
Design & Sales
Staff 1
General
Operational Staff
General
Operational Staff
Admin Staff 2
Design & Sales
Staff 2
General
Operational Staff
General
Operational Staff
Designi & Sales
Staff 3
General
Operational Staff
General
Operational Staff

Project Management
Legal Advisor LA $79.00/hr
Technical Writer TW $65.00/hr
Marketing Manager MM $79.00/hr
Data Analyst DA $77.00/hr
Environment Specialist ES $79.00/hr
Stakeholder Analysis & Management
Stakeholder Contribution Interest Influence
Edwards Ltd. –
Project Sponsor
High Very High Very High
Employees of
Edwards Ltd.
Moderate High Moderate
Project Team Very High Moderate Moderate
Regulatory Bodies Low Moderate Very High
Business Partners Low High High
Supplier Groups Moderate Moderate Moderate
Competitors Low High Moderate
Stakeholder Role in Project Information to be Shared
with the Stakeholder
Edwards Ltd. –
Project Sponsor
The stakeholder is the project client
and will provide the requirements and
funds needed along with approval on
the change requests.
The status of the project,
any of the project issues,
and the plan to carry out the
project will be shared.
Launch date and market
analysis reports will also be
shared.
Employees of
Edwards Ltd.
The employees will provide their
feedback and will receive operational
training (Boesso and Kumar, 2016).
Launch date and market
analysis reports will be
shared.
Project Team The responsibility of opening of the
new building will be on the
stakeholder and the associated
Project requirements, legal
policies, project funds
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Project Management
development and management
activities will be performed
Regulatory Bodies Legal and regulatory checks and
approvals
Legal and Regulatory
Compliance Report
Business Partners Set of expectations and approvals The status of the project,
any of the project issues,
and the plan to carry out the
project will be shared.
Launch date and market
analysis reports will also be
shared (Schneider and
Hadani, 2014).
Supplier Groups Supply of the tools and material
needed for the project
List of tools, purchase
orders, payments
Competitors The information and activities of the
competitors will be tracked to
develop requirements accordingly.
Launch date of the new
building
Scope Management
Scope Statement
The project is the opening of new building that is acquired by Edwards Inc. There will be
several construction changes that will be needed to be done before the launch and opening of
the building. The scope of the project will include project initiation and planning activities,
construction activities, migration processes, design activities, quality checks, marketing
activities, launch of the building, and closure activities (Dalcher, 2015).
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Project Management
WBS
Project Schedule
WBS Task Name Duration Start Finish Predecessors
1 Opening of a New Building 270 days Tue 02-10-
18
Mon 14-
10-19
1.1 Project Management Phase 1 -
Initiation & Planning 34 days Tue 02-10-
18
Fri 16-11-
18
1.1.1 Environmental Study of the
Building and its exteriors 6 days Tue 02-10-
18
Tue 09-10-
18
1.1.2 Schedule Preparation &
Design of the Budget 7 days Tue 09-10-
18
Fri 19-10-
18 3
1.1.3 Determination of the Project
Team and Allocation of the Duties 7 days Mon 22-
10-18
Tue 30-10-
18 4
1.1.4 Design of the Communication
Plan 4 days Wed 31-
10-18
Mon 05-
11-18 5
1.1.5 Charter & Project Plan
Development 9 days Tue 06-11-
18
Fri 16-11-
18 6
1.1.6 Milestone 1: Project Charter,
Project Plan 0 days Fri 16-11-
18
Fri 16-11-
18 7
6
Opening of a New
Building
Project
Management
Phase 1 - Initiation
& Planning
Environmental
Study of the
Building and its
exteriors
Schedule
Preparation &
Design of the
Budget
Determination of
the Project Team
and Allocation of
the Duties
Design of the
Communication
Plan
Charter & Project
Plan Development
Milestone 1:
Project Charter,
Project Plan
Project
Management
Phase 2 - Execution
Procurement
planning and
management
Design Activities
Construction of the
Building
Painting, Cleaning,
and Electricity
Building Exteriors
Final Fixtures
Milestone 2:
Constructed
Building
Project
Management
Phase 3 -
Migration &
Implementation
Migration of the
organization tools
and equipment
Data and Resource
Migration
Development of
Marketing Plan and
Strategy
Marketing of the
New Building
Communication to
the Resources
Implementation of
the Services
Milestone 3:
Migration of Data,
Services, and
Resources
Project
Management
Phase 4 -
Monitoring &
Control
Quality Checks
Review of the
Building
Improvement of
the Gaps Identified
Legal Approvals
and Confirmation
Milestone 4:
Quality Report
Project
Management
Phase 5 - Closure
Phase
Launch of the New
Building
Feedback
Processes
Analysis of the
Feedback
Performance
Measurement &
Reflective Analysis
Preparation of the
Closure Report
Milestone 5: Final
Completion Report

Project Management
1.2 Project Management Phase 2 -
Execution 120 days Mon 19-
11-18
Fri 03-05-
19
1.2.1 Procurement planning and
management 7 days Mon 19-
11-18
Tue 27-11-
18 8
1.2.2 Design Activities 2 days Wed 28-
11-18
Thu 29-11-
18 10
1.2.3 Construction of the Building 66 days Fri 30-11-
18
Fri 01-03-
19 11
1.2.4 Painting, Cleaning, and
Electricity 18 days Mon 04-
03-19
Thu 28-03-
19 12
1.2.5 Building Exteriors 18 days Fri 29-03-
19
Tue 23-04-
19 13
1.2.6 Final Fixtures 8 days Wed 24-
04-19
Fri 03-05-
19 14
1.2.7 Milestone 2: Constructed
Building 0 days Fri 03-05-
19
Fri 03-05-
19 15
1.3 Project Management Phase 3 -
Migration & Implementation 57 days Mon 06-
05-19
Tue 23-07-
19
1.3.1 Migration of the organization
tools and equipment 11 days Mon 06-
05-19
Mon 20-
05-19 16
1.3.2 Data and Resource Migration 12 days Tue 21-05-
19
Wed 05-
06-19 18
1.3.3 Development of Marketing
Plan and Strategy 10 days Thu 06-
06-19
Wed 19-
06-19 19
1.3.4 Marketing of the New
Building 8 days Thu 20-
06-19
Mon 01-
07-19 20
1.3.5 Communication to the
Resources 8 days Tue 02-07-
19
Thu 11-07-
19 21
1.3.6 Implementation of the
Services 8 days Fri 12-07-
19
Tue 23-07-
19 22
1.3.7 Milestone 3: Migration of
Data, Services, and Resources 0 days Tue 23-07-
19
Tue 23-07-
19 23
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Project Management
1.4 Project Management Phase 4 -
Monitoring & Control 34 days Wed 24-
07-19
Mon 09-
09-19
1.4.1 Quality Checks 13 days Tue 06-08-
19
Thu 22-08-
19 24
1.4.2 Review of the Building 9 days Wed 24-
07-19
Mon 05-
08-19 24
1.4.3 Improvement of the Gaps
Identified 9 days Tue 06-08-
19
Fri 16-08-
19 27
1.4.4 Legal Approvals and
Confirmation 12 days Fri 23-08-
19
Mon 09-
09-19 26
1.4.5 Milestone 4: Quality Report 0 days Mon 09-
09-19
Mon 09-
09-19 29
1.5 Project Management Phase 5 -
Closure Phase 25 days Tue 10-09-
19
Mon 14-
10-19
1.5.1 Launch of the New Building 2 days Tue 10-09-
19
Fri 20-09-
19 30
1.5.2 Feedback Processes 7 days Mon 23-
09-19
Tue 01-10-
19 30
1.5.3 Analysis of the Feedback 9 days Mon 23-
09-19
Thu 03-10-
19 32
1.5.4 Performance Measurement &
Reflective Analysis 8 days Tue 10-09-
19
Thu 19-09-
19 30
1.5.5 Preparation of the Closure
Report 7 days Fri 04-10-
19
Mon 14-
10-19 34
1.5.6 Milestone 5: Final Completion
Report 0 days Mon 14-
10-19
Mon 14-
10-19 36
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Project Management
Gantt chart & Network Diagram
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Project Management
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Project Management
Time-Phased Budget
W
BS
Task Name 1 2 3 4 5 6 7 8 9
1 Opening of a New
Building
1.
1
Project Management
Phase 1 - Initiation &
Planning
1.
1.
1
Environmental Study
of the Building and its
exteriors
3,79
2.00
1.
1.
2
Schedule Preparation
& Design of the Budget
4,42
4.00
11