New Office Building Project Plan for Edwards Ltd. Expansion

This project plan outlines the strategy for Edwards Ltd. to open a new office building aimed at accommodating large-scale and global clients. The plan includes a detailed analysis of project goals, objectives, and key success criteria, emphasizing the company's culture and leadership style. Stakeholder analysis and management strategies are defined, along with scope management using a Work Breakdown Structure (WBS). A comprehensive time schedule is presented through a project network, critical path analysis, and Gantt chart, accompanied by a cost and time-phased budget. The plan also addresses risk management and quality management, incorporating the use of Earned Value (EV) to monitor project status, culminating in project closure and final evaluation. This complete project plan is designed to guide Edwards Ltd. in their expansion efforts.

Running Head: MANAGING PROJECTS
Managing Projects
Name of the Student
Name of the University

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Table of Contents
Task 1...............................................................................................................................................2
Answer to 1..................................................................................................................................2
Answer to 2..................................................................................................................................2
Answer to 3..................................................................................................................................4
Answer to 4..................................................................................................................................5
Answer to 5..................................................................................................................................6
Answer to 6..................................................................................................................................6
Task 2...............................................................................................................................................7
1.0 Introduction............................................................................................................................8
2.0 Project Goals, Objectives and Key Success Criteria.............................................................8
3.0 Culture of the Company, Leadership Style and Project Team..............................................8
4.0 Stakeholder Analysis and Management.................................................................................9
5.0 Scope Management, Scope Statement and WBS................................................................10
6.0 Time Schedule, Project Network, Critical Path and Gantt Chart........................................12
7.0 Cost and Time Phased Budget.............................................................................................18
8.0 Risk Management................................................................................................................27
9.0 Quality Management...........................................................................................................27
10.0 Use of EV to Monitor Project Status.................................................................................28
11.0 Project Closure and Final Evaluation................................................................................28
12.0 Conclusion.........................................................................................................................28
References......................................................................................................................................29

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Task 1
Answer to 1
There are three main types of project that have been identified till date. These project
types along with examples are as follows (Lock 2017).
i. Compliance Projects: E.g. setting up employment laws, development of payroll
system for employees, etc.
ii. Strategic Projects: E.g. development of ecommerce website to enter online
market, analysis of market for development of new business strategy, etc.
iii. Operational Projects: E.g. construction of a new office building, repair and
maintenance of a river bridge, etc.
Answer to 2
For an ideal project scope statement, some key steps must be included that are explained
as follows.
Project Objective: The first step of developing the project scope statement is the
identification of the project objective. Since project scope is the boundary that limits the overall
project, the objectives must be identified in order to develop a suitable boundary.
Deliverables: After determining the objectives, it is important to determine the
deliverables of the project i.e. the items or outcomes that must be delivered through the project
(Kerzner and Kerzner 2017).

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Milestones: Milestones are particular points that must be reached at the end of each phase
of the project. These milestones are set to ensure the project is progressing within the scope
limits and the deliverables are successfully met.
Technical Requirements: Most of the projects need some technical requirements that
must be determined early in order to avoid any confusion or extra expenses in the later stages of
the project (Nicholas and Steyn 2017).
Limits and Exclusions: Every project has its own limits and exclusions. Unless these are
determined and documented, an ideal project scope statement cannot be developed and it will not
be possible to control the project.
Reviews with Customer: In customer centric projects, it is important to consider customer
feedback and reviews so that an appropriate strategy can be developed for managing the project
scope.
In other words, the scope statement of a project should consist of “GOALS”.
G stands for the goods or services to be produced in the project (in short, the deliverables
of the project).
O stands for objectives of delivering the particular goods or services in the project.
A stands for assumptions made while setting the scope of the project.
L stands for limitations of the project.
S stands for success criteria of the project.

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Answer to 3
The developed schedule from the given information is as follows.
Task Name Duration Start Finish Predecessors
Task 1 22 days Wed 26-09-18 Thu 25-10-18
Task a 5 days Wed 26-09-18 Tue 02-10-18
Task b 4 days Wed 26-09-18 Mon 01-10-18
Task c 6 days Wed 03-10-18 Wed 10-10-18 a
Task d 2 days Tue 02-10-18 Wed 03-10-18 b
Task e 5 days Tue 02-10-18 Mon 08-10-18 b
Task f 6 days Thu 11-10-18 Thu 18-10-18 c
Task g 4 days Fri 19-10-18 Wed 24-10-18 f
Task h 5 days Fri 19-10-18 Thu 25-10-18 f
Using this schedule, the Gantt chart is plotted along with the critical path and shown in
the following diagram.
ID Task
Mode
Task Name Duration Start Finish Predecessors
0 Task 1 22 days Wed 26-09-18Thu 25-10-18
1 Task a 5 days Wed 26-09-18Tue 02-10-18
2 Task b 4 days Wed 26-09-18Mon 01-10-18
3 Task c 6 days Wed 03-10-18Wed 10-10-181
4 Task d 2 days Tue 02-10-18Wed 03-10-182
5 Task e 5 days Tue 02-10-18Mon 08-10-182
6 Task f 6 days Thu 11-10-18Thu 18-10-183
7 Task g 4 days Fri 19-10-18 Wed 24-10-186
8 Task h 5 days Fri 19-10-18 Thu 25-10-186
W F S T T S M W F S T T S M W F S
24 Sep '18 01 Oct '18 08 Oct '18 15 Oct '18 22 Oct '18

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Figure 1: Gantt Chart of the Project (Critical Path Marked in Red)
(Source: Created by Author)
From the schedule developed, it is seen that the project will take a total of 22 days for
completion.
The main benefits of Gantt chart are as follows.
 The activities / work packages can be arranged in a particular order based on
which the schedule is developed
 The diagrammatic representation of Gantt chart is simple and the relationships
(predecessor / connection) between two or more work packages can easily be
identified
 Other major aspects of project management like resource allocation, bottom up
budget estimation technique, critical path and others can be developed directly
from the Gantt chart itself.
Answer to 4
The success of the project depends on two main factors. These are as follows.
Management: The project can be called successful if remains within the scope and
completed within estimated budget and time.
Outcome: The project can be called successful if it has successfully met its objectives i.e.
customer requirements, projected cost benefit and others.

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Answer to 5
In order to assess risks in the project, it is important to identify them first. After
identification, the risks are to be listed and their likelihoods of occurrence, impacts on project
and detection difficulty are to be measured (Walker 2015).
For managing the risks, a contingency plan is to be developed where it is to be
determined whether the risk will be avoided, retained, exploited, deflated or unloaded.
Answer to 6
The following quality methods can be introduced for the project.
Schedule: The project must be completed within the final agreed schedule with an
additional few days in case of unforeseen incidents in the project.
Cost: The budget must not be exceeded during the project.
Scope: The project must stay within the scope and not deliver some other outcomes that
are not within the scope.
Quality: The quality of materials / products / services must be up to the specific standards
that are developed during the development of project plan.

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Task 2
Executive Summary
This project is mainly based on the opening a new office building for Edwards Ltd. that wants to
utilize the new office for attending large scale and global clients. For this purpose, a project has
been authorized by the management. For the purpose of planning for this project, a project plan
has been developed in this report.

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1.0 Introduction
Edwards Ltd. deals with the design and supply of signage and it is an SME company.
However, with growing demands for the company’s products, the board members have decided
to open a new office building that will be focussed to attend requests of large global
organizations thereby promoting the growth of the company itself.
This report is mainly based on the development of a suitable project plan for the opening
of the new building for Edwards Ltd.
2.0 Project Goals, Objectives and Key Success Criteria
The main goal of the project is to expand the office of Edwards Ltd. by opening a new
office building. Accordingly, the objectives of the project are as follows.
 To expand beyond the current limitations of the organization
 To open a new office for attending large global clients
 To open a new production house in the new office building
The key success criteria are as follows.
 Successful opening of the new office building within the provided budget
 Generate scope for organizational expansion
 More business opportunities and recruit more employees in the new office
 Increase in the overall productivity of the organization
3.0 Culture of the Company, Leadership Style and Project Team
Although Edwards Ltd. is an SME company, the company always seeks opportunities to
grow beyond its limits and gain international clients for further growth. Hence, the culture of the

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company is to utilize existing resources with full efficiency to enable it to grow in size in terms
of business and economy.
The leadership style that is necessary for the organization is transformational leadership.
This type of leadership will enable the organization to improve through constant changes in
procedures, strategies and culture utilizing the existing resources as well as use maximum
efficiencies and productivities from the employees (Schwalbe 2015).
The project team members will include the following.
Relocation Manager – Assistance in relocation of materials, utilities and facilities from
the existing office to the new office building
Floor Manager – For supervision of the various works in each floor of the new office
building
Workers – For the installation and set up works in the new office building
Hardware Engineer – For technical hardware implementation
Software Engineer – For platform development and system integration with main server
4.0 Stakeholder Analysis and Management
The stakeholders are identified along with their roles as follows.
Name Designation Role
PLEASE FILL Project Manager
Management and control of the
project
PLEASE FILL Project Supervisor Supervision and reporting of

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project
PLEASE FILL Legal Assistant
Assistance regarding the legal
aspects of building acquisition
PLEASE FILL Procurement Manager
Procure necessary materials for
the project
PLEASE FILL Finance Manager Manage project finances
5.0 Scope Management, Scope Statement and WBS
The scope needs to be managed in order to ensure extra and unnecessary works are not
conducted during the progress of the project. Hence, the scope statement is developed as follows.
Acquisition and opening of the new office building is within the scope of the project.
However, development of future business strategies is out of scope of this project.
The work breakdown structure is shown in the following diagram.

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Figure 1: Work Breakdown Structure of the Project
(Source: Created by Author)