PPMP20007 Assessment 3: Group Presentation on Communication Strategies

This presentation focuses on effective communication within project management. It begins by defining key terminologies related to efficient communication processes and identifying factors that enhance communication. The presentation explores topics such as periodical recapitulation, the keys to good and efficient information exchange, and the role of technology in improving communication. It discusses the evolution of communication technologies, from the telephone to tablets, and highlights the importance of proper data formatting, precise communication goals, and audience targeting. The presentation also examines the use of various technologies to enhance communication, including social media, email, and collaborative tools like Slack and Asana. It provides examples and offers recommendations for best practices such as encryption, defining transaction scopes, and robust infrastructure for data channels. The presentation concludes with a discussion on creating effective presentations, emphasizing simplicity, bullet points, graphics, and appropriate color schemes. The presentation is designed for the PPMP20007 course, and it is a group presentation with a maximum of 15 slides excluding title, references, and contribution slides.

EFFECTIVE
COMMUICATION

Purpose of the project
Purpose of the project is to get well acquainted with the
terminologies that are related to efficient communication in
project management process. This project will also help in
better understanding of the key factors that enhances
communication process

Issues to be discussed
Issues that are to be discuss includes proper understanding
of periodical recapitulation, keys to good and efficient
information. This project will also discuss about the
technologies that can be used for better communication
process and will provide recommendations better
communication process (Kabalci 2016).

Unusual terms
• Periodical recapitulation: Periodical advancement of the
technology
• Real time communication: Real time communication helps
in communicating with the system during completion
stages of the project

Periodic recapitulation
1876- Telephone
1946- Computers
1973- Mobiles
2002- Tablets

Keys to good communication
Keys to good communication are as follows: -
• Formatting of the data that is to be communicated must
be done properly
• Precise definition of the goal of communication must be
provided

Use of technology to enhance
communication
Keys to good communication are as follows: -
• Address the target audience for better reaching execution
of the process
• Transacted data must be precise

Use of technology to enhance
communication
The usage of technology in enhancing communication are as
follows: -
• Reaching the wider audience
• Communicative process gets more interactive
• Real time communication can be performed

Running Effective Meetings
The usage of technology in enhancing communication are as
follows: -
• Cost of collaboration gets lower
• Team communication gets better (Baym 2015)
• Time required for performing communication is low

Examples
Example 1: In case of using social media, entire
communication gets better
Example 2: With the help of the e-mail corporate
communication can be made
Example 3: With the help of text messages communication
process gets better and many recipients

Using E-mail, Texting and
collaborative tools effectively
E-Mail: Usage of e-mail can be performed for
communicating with more than one recipient at a time. This
system is used in corporate processes
Texting: Texting is an informal way of communicating
generally used to communicate among the employees of
business organization

Using E-mail, Texting and
collaborative tools effectively
Different collaborative tools that are used in the process
includes Slack, Asana, Podio and so on. The advantages of
using Slack is that it has excellent interface and the version
generally used is free. In case of using Asana the main
benefit that is received includes better project tracking and
integration process gets better.