A Project Report on Effective Diversity Management in the Workplace

This report presents a project on diversity management and equality in the workplace. It begins with an introduction to the concept, highlighting the importance of diversity and equality, and the need for effective management strategies. The report outlines a project management plan, detailing the stages of management, from conception and initiation to closure. It covers the purpose and objectives of the research, project deliverables, and the development of a work breakdown structure and Gantt chart. The report then moves into the execution and monitoring phase, discussing methods of data collection, including questionnaires and sampling techniques, followed by data analysis and interpretation. The project also addresses project quality, communication, and resource management, including a project logbook template. Finally, the report concludes with a discussion of the project closure phase and references.

TABLE OF CONTENTS
Introduction.................................................................................................................................................................... 2
Project management plan...............................................................................................................................................3
Stages of management.................................................................................................................................................4
First Stage:...............................................................................................................................................................4
Second phase:.........................................................................................................................................................4
Third Phase:.............................................................................................................................................................4
Forth phase:............................................................................................................................................................4
Fifth phase:..............................................................................................................................................................4
Importance of project management...............................................................................................................................5
The Conception/Initiation and Planning phase...............................................................................................................6
Project Planning Phase................................................................................................................................................7
Purpose of the research..........................................................................................................................................7
Objective of the research........................................................................................................................................7
Project Deliverables.................................................................................................................................................7
Initiation/planning Steps and Documentation................................................................................................................7
Work Breakdown Structure.........................................................................................................................................7
Gantt chart..................................................................................................................................................................8
Developing project plan..................................................................................................................................................9
Project Scope...............................................................................................................................................................9
Timeframe and management..................................................................................................................................9
Risks and Issues.....................................................................................................................................................10
Project quality.......................................................................................................................................................10
Communication.....................................................................................................................................................10
Resources..............................................................................................................................................................11
Project Logbook Template.....................................................................................................................................11
Monitoring and Execution Phase...................................................................................................................................18
Methods of data collection.......................................................................................................................................19
Sampling Method and Research technique...........................................................................................................19
Questionnaire........................................................................................................................................................20
Data Analysis and Interpretation...........................................................................................................................22
Conclusion.............................................................................................................................................................29
Secondary Research Data......................................................................................................................................30
Performance Review.............................................................................................................................................35
Project closure phase............................................................................................................................................37
Reference...................................................................................................................................................................... 37

INTRODUCTION
Diversity management and diversity in work place has become issues perhaps as a result of global melting
and international commerce. Thus, many companies are been encourage to invest in the concept
development in their company so as to raise profits and productivity.
Expectedly the forced integration by managers to essentially enforce the concept in their company as created
more uncertainty and divergence as most of these managers lack enough skills. In other words, managers are
finding it hard to manage effectively the practice of diversity management. They are finding it difficult to
know the factors that often contribute to effective diversity management or perhaps the task that is needed
from leadership to achieve effective and efficient dealings with the issues related to diversity in workplace.
Workplace diversity as a concept often differ from one company to another. Often it is dependent upon the
guidelines and rules that is often been stipulated for a certain reason and also the definition organization
gives to it and quiet also the utilization of it. Company often employ diverse workforce to take advantage of
the diversity and also maximize its profits.
Diversity
Diversity essentially means variety and differences it does transcend beyond equality. It is process of
creating mash and entwined culture that accommodate individuals’ differences and varieties for the benefits
of the organization, individuals or society at large
A diverse workforce simply means that the company will have access to diverse and wider range of ideas,
resources, energies and even skills of the business which offers the company a competitive advantage over
competitors. The company will have an access to a wider market as a result of the large pool of differs
talents and views at the company’s disposal and this will be tremendously beneficial, will improve
company’s status and also its productivity.
Equality

Equality can be defined as a process of fostering and promoting everyone’s right to be different and also to
be free from any form of discrimination, that individual is valued as a person having access to dignity and
choice and personal values and beliefs.
In simpler term equal opportunity means guiding against imbalances in representation of a group or section
within a workgroup.
PROJECT MANAGEMENT PLAN
Project management plan is essential in other to achieve the successful completion of the proposed project. I
in the capacity of the project manager have thus effectively plan for the project. The essence of this is to
assist in the achievement of project objective in an efficient manner. According (Baguley, 2008) the term
project management plan is the procedure of how the control and monitoring of a project can be executed by
the management. Meaning that, a project plan established the way a project can be managed and is formal.
Project Management plan is regarded as the essential tool which often illustrate the path to follow in other to
fulfill and accomplish the objective of the research or project.; this is the reason why I attempt to create and
develop a project management plan to ensure the success of the project.
The project management plan for this study research is illustrated bellow;
Image credited to: (Cooke, Tate and Cooke, 2011)
1. Project's conceptions and
initiation
2. Project's definition or planning
3. Project launch and execution
4. Project's performance control
5. Project closing

Stages of management
First Stage: Project conception and initiation: This covers the first part of the project, here the project
will cover the entirety of the definition of project in a broader form. This part often starts with a business
case for the project. Here I will expatiate and explore the feasibility of the project as regard the possibility of
the project success. This phase discovers if there is need for a feasibility study at all.
Second phase: Project definition and planning. This cover the detail planning of the project. It is
essentially the roadmap or plan that all action and activity will follow. This part starts with the goal and
objective which clearly exhibit a SMART and CLEAR pattern which essentially is the two popular ways of
achieving project objectives. Here the project scope, and development of the project plan will be carried
out. Also, the cost of project, resources needed, and time frame of the project management will be drafted. A
project baseline is also determined and measure so as to hold accountable every action and activity in the
project execution. The project plans also include the development of baselines or measurements of
performance. This measurable concern is often carried out through the timetable, cost and scope of the
project.
Third Phase: Project launching and execution: this part covers the development of project deliverables
and also its completion. This essentially is the core part of the project as it covers the meetings, updates of
project development, status and performance reports. It is often the case for this stage to start with a meeting
that will earmark the project launching face, here individual team member is made aware of their duties and
roles as regard the project.
Forth phase: Project performance control (monitoring): The aim of this part of the project is to
continually appraise the achievement and progress of the project through measuring it and ensuring that it
comply with the initial project management plan previously drafted. It is often the case that a project
manager will choose at least two to five KPIs (Key Performance Indicators) which will serve as the
measuring means or tools.

Fifth phase: Project closure This is the phase of the completed project. Specific contractors hired for the
project are currently discontinued. It acknowledges valuable team members. Some PMs are also organizing
small business events to appreciate the participants in the project. Once a project has finished, the Project
Manager often holds a meeting to evaluate and determine project defaults – which can be called a post
mortem meeting.
IMPORTANCE OF PROJECT MANAGEMENT
Image credited to www.ligthside.com
1. Clear focus and objective (Analyze)
Through a thorough analysis an effective project management team will set a clearly stated objective by
considering every concerned angle this will allow the project to commence without delay as every step is
mark out for execution. Team members will also understand what is expected, this will greatly reduce
confusion or delay as to expectation and performance.
2. Realistic project planning (Design)
This pertain to the actual design of project expectations or deliverables in a concise achievable manner.
Setting goals that are obtainable, possible and achievable. Not all in the scope of the project itself but also in
the time frame set for the achievement of the set projects. It is often the most crucial aspect of the project
management as a project is deem successful when it can achieve its goal and objective, and goal and
objective can only be achievable when the design of the entire project consider the realistic tendency of the
said project.

3. Maximum resource utilization (Development)
Also, in the development of the project, project management ensures that project materials and resources are
utilize judiciously and guided jealously to ensure that project design is guardedly followed to ensure
maximum success. Deviation from project plan during project actualization will adversely affect the project
success. It also thus follows also that project management ensure that the right project methodology that
will make use of the project resources maximumly is make use it.
4. Risk management (Evaluate)
Consistent evaluation of project success, especially during the project activity will give leverage to the
project success, ensure compliances with project plan and achieve expected success as a result. Oftentimes,
we begin a project with the best strategy but fail to recognize potential risks that could hamper the overall
progress of a project. With effective project management and the right project manager, one can always stay
a step ahead from unwanted risks and threats.
5. Quality control
There is enormous pressure on project members to adhere to the project guidelines, deadlines, budgets,
compliance standards and quality control. Project management is important to identify, manage, and control
the quality of whatever is being delivered.
THE CONCEPTION/INITIATION AND PLANNING PHASE
These two stages in this project research is a key point step. It covers the objectives, aims and other process
that will ensure the completion of the project. Here the project is broken into a smaller and achievable task
and activity. At this level the scope, aim, objective, deliverables are defined. The channel of communication,
pattern of reports is promptly agreed by all concern. Project cost estimation, Risk analysis, collation of
information. All resources for the completion of the project is gathered here, estimation of time and
deadline, performance structure are consequently drafted. For all project management Initiation and
planning stages are important and key to the overall efficiency of the project. As the project manager for this
project work, I will be introducing the project topic in this stage and also the objectives of the project, the

deliverables and purpose of the research. It is in here that the WBS (work breakdown structure) will be
conducted and I will also set the project deliverables here. Overall the cost, timeframe, risk of the project
will be considered by me.
Project Planning Phase
Purpose of the research
The purpose of the research is to examine critically the issues and challenges that may arise out of equality
and diversity in the workplace and also investigate the measures that is taken by international company like
Sodexo, Johnson & Johnson and Mastercard. This is to show how company can build effective workplace
diversity by drawing conclusion from the case studies best practices.
Objective of the research
• To understand workplace diversity and equality in the organization settings of Multinational companies.
• To find out the methods the company use to effectively manage equality and diversity in the organization
settings.
• To understand the challenges and issues that may arise as a result of workplace diversity and equality
• To offer recommendations and suggestion of management of workplace diversity and equality base on
popular organization best practice.
Project Deliverables
By the end of the research project I will would have reveal the issues and challenges on workplace diversity
and equality enumerating some of the measures used by some organization to tackle the concept. And also,
to present a strategy that the organization could follow for workplace diversity and equality management.
INITIATION/PLANNING STEPS AND DOCUMENTATION.
Work Breakdown Structure
Phase One Conception/Initiation and planning
1st week deseAnaluy
2nd week Making of objectives, purpose and deliverables of the research
3rd week Designing of the work breakdown

4th week Setting the project deliverables
5th week Work related to timescales and management, cost, quality, change, risk and issues
6th week Revision and correction wherever required
Phase two Execution and Monitoring
1st week Research instrument, sampling technique and secondary data collection
2nd – 4th week Field work and collection of data
5th week Analysis and interpretation of data
6th week Checking validity, reliability and ethics in order to maintain quality
Phase Three Closing the project
1st – 2nd week Preparation and presentation of project outcome
3rd – 6th week Reflection on the value gained from conducting the project
I further present the above WBS in Gantt chart to further give a detail steps of the project activities and time
frame, showing the different phases and breakdown.
Gantt chart
The project first phase which is the conception/initiation and planning is to start on 20/04/2020 and end on
25/05/2020 as will be indicated in the Gantt chart. Each task or activity milestone from the start to the finish
and from the highest to lowest level of objective to be achieved is equally represented with differs colour for
distinction. The project second phase will begin on 28/05/2020, which is three days after the completion of
the first phase as the Gantt chart reveals. This is also equally distinct with colours; this part will end on
10/07/2020. The last and final phase will start immediately with just a days after the previous phase and end
on 12/08/2020.

The above illustrate the work breakdown and the subsequent task that is associated with, including date and
time frame.
DEVELOPING PROJECT PLAN
Project Scope
The overall scope of the project includes the concern of Time Management, Quality, Change,
Communication, Resources, Risk and Challenges.
Timeframe and management
The project duration is within three month which is to start from 4th of January 2020 to 22nd of March 2020.
The first phase of the project is schedule to cover about 6 weeks starting form 4th of January 2020 to 7th
February 2020. The second phase which serves as the execution and monitoring phase is confined within
three weeks. The last phase of the research which will mark the closing of the project is also within the three
weeks’ time frame. This brings the total number of weeks to a three-month time frame which is 12 weeks in
total.

Risks and Issues
The project time frame is a 3 month time streach, numerous problem projected to arise are the following; the
project for example may fail to secure sufficient or relevant data and information from the respondents.
Inadequate budgeting of insufficient fundings due to lack for adequate forecast can also arise during project
execution. Lack of access or the web due to Wifi been down in the local libraries where data are intended to
be sougth, access can even be denied in some cases. Websites of case studies could be done, Employee
could prove uncooperative. Respondants may refuse participation and Healt issues can aslo arise.
Project quality
In other to ensure that the project work is met with a quality standard. I attempt to limit the specific project
aims to ensure quality through containing mostly qualitative data, it ensure that the empherical researches is
conducted using accepted studies and materials within the concepts. Best practice and methodologies
concept on issues of workplace diversity and equality are favored with quantitative method from case
studies as they offer tested hypothesis whose success is more measureable and tested.
Communication
Communication is an important task , it has to achieve efficiency and effectiveness. Also all details
explaination, illustaration, and recommendation must be carry out in clearly understandable communication
so that the reader may get the drift of the research conclusion and summation. All components and units of
the research have been criticall made to dance understandably together to achieve effective communictaion
and thus fulfill research objective.
Further more by the end of the research, there will be project communication through presentation. Which is
to be provided in a report form. Email and class activities will be use to communicate ongoing research
development. There is also the provision of log book where records of my activities as related to the
research project is duly recorded.

Resources
The resources is the strategic source of project information, or items and utility that is been utilize in the
course of carrying out the project. This particular research work is base on facts and aslo extracted
information from relevant books , online sources and survey question that are proven especially form the
case studies.
Internet is use in trhe first phase to obtain information relevant and aslo to access web pages. The use of text
books, journals, laptops, school desktops, Mobile phones, magazines, newspape. Class mates, supercisor
aslo serve as resources which will be utilize to gathher data for the project ressearches.
Project Logbook Template
Name: Tajwar Hussaini
Project title: Managing a successful business project
Date: 1st week
Update on weekly research/tasks achieved
Points to consider:
What have you completed?
Did you fulfil task requirements?
Are you on track and within deadlines set?
Did you need to make any changes to your project management plan?
Answers:
I have completed the introduction on workplace diversity and Equality and project management
Yes, the task requirements are fully fulfilled
Yes,
No, there is no need of change
Any risks and/or issues identified?
Points to consider:
Did you identify risks/issues with a lack of skills required for undertaking research/tasks?

Yes
Did you identify any additional risks/issues that have an impact on the project management plan?
No
Problems encountered
Points to consider:
What barriers did you face?
Poor time management
How did you overcome? them?
By motivating myself to do the right thing at the right time
New ideas and change of project direction
Name: Tajwar Hussaini
Project title: Managing a successful business project
Date: 2nd week
Update on weekly research/tasks achieved
Points to consider:
What have you completed?
Did you fulfil task requirements?
Are you on track and within deadlines set?
Did you need to make any changes to your project management plan?
Answers:
I make the objectives, purpose and deliverables of the research
Yes, the task requirements are fully fulfilled