BSBCMM401: Crafting and Delivering Impactful Presentations Guide

This BSBCMM401 assignment solution provides a comprehensive overview of preparing and delivering effective presentations. It covers key aspects such as audience analysis, topic selection, defining presentation objectives, and content preparation, emphasizing the importance of a captivating introduction, detailed body, and a concise conclusion. The solution also highlights how to create excellent and useful PowerPoint presentations, methods for collecting feedback, and regulatory obligations. Furthermore, it discusses the principles of effective communication, including audience engagement, body language, clarity, and time management. The assignment also identifies aids and materials that support presentations, such as models, printed materials, photos, charts, and electronic media. The document includes a presentation planning template focusing on teenage pregnancy, outlining the audience profile, desired outcomes, and a detailed schedule with content and resources; Desklib provides past papers and solved assignments for students.

BSBCMM401
Make a presentation
Assessment Task 1
STUDENT to complete this section
Student Name
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Trainer Name
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ASSESSOR to complete this section
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Assessment Sections First Attempt Second Attempt
Task 1  Competent  NYC  Competent  NYC

1. What is the presentation? How would you prepare yourself for a good presentation?
A presentation is an act of conveying information to a target audience it can bedemonstration,
lecture or a speech intended at educating, motivating, informing the audience, and it can also be
an introduction of a new product or idea.
When preparing for a presentation, it is important to remember that impression is essential
during the performance and keep in mind that one can never have a second chance to make the
first impression; therefore, you must give it your best(Van and Becker 2016). Here are some
steps to consider while preparing for a presentation;
Analyze your audience, when making for the performance one must clearly be aware of what
kind of the audience to expect, this will help you gather some information regarding your
audience such as, their interests, background, age diversity and other factors, which will help
you, prepare a quality presentation and aid in topic selection.
Topic selection, depending on what kind of the audience one has it possible now to select a topic,
which will fit the audience's interest. A relevant issue is easy to present since both the speaker
and the audience will enjoy the presentation and feel part of it.
Define the presentation's objectives; after selecting your topic, it is time now to state the
presentation's objectives (De, Valcke, and Roozen 2012). These objectives should clearly outline
what you want your audience to learn from your performance, and the desired outcome should
guide that. The goals will help you focus on the main topic of the presentation during your
research.
Preparation of the content of the presentations, at this stage the presentation objectives will be of
help to the present as they prepare the material, the content should contain three parts, the
introduction, body and the conclusion (Burgoon, Guerrero, and Floyd 2016). Make sure that the

opening is captivating to capture the audience attention, the body should be detailed and well
researched, prepare a conclusion that acts as a summary of the presentation, but it should leave
room for the audience wanting to know more.
Lastly, after getting all the necessary information it is essential that the presenter practices the
presentation before delivering the actual presentation, this can help one gain confidence and
make the necessary adjustments and changes if any are required.
2. How would you make an excellent and useful PowerPoint presentation?
For a presentation to be excellent and useful, it must be appealing to the audience, if the audience
gets bored during the presentation they lose interest and their concentration is lower hence they
do not get as much information as intended(Guo 2013). For presentation to be effective, you
should consider elements such as length, proper communication, use of appealing and
appropriate graphics, using appropriate charts,
3. How to identify information collection methods that will support review and
feedback of presentations?
 Getting general, casual criticism from the presentation group
 Following up with and examining responses with a group of onlookers individuals
 Giving out email address and request recommendations on the most proficient method to
move forward
 Monitoring reactions all through the presentation
 Issuing a primary survey either same day or following day for a group of onlooker's
individuals to finish (Van, et al. 2017).
4. List down the regulatory and organisational obligations and requirements relevant
to presentations?
Workers should be given imperative preparing and data to guarantee comprehension and
consistency. While setting up the presentation, the moderator must guarantee full learning of and
attention to the Acts identifying with against separation and security. Natural issues are

imperative as the moderator can find a way to upgrade manageability by decreasing the measure
Of paper gifts, exhibiting Via PC supported gadgets. Preparing will guarantee that al/workers
comprehend the enactment in the same and Will, in this way, as a rule, apply it reliably.
5. Describe the principles of effective communication.
In every presentation, communication is among the factors that affect the effectiveness of a
presentation, good communication results in an excellent presentation while bad communication
occurs in an ineffective presentation. Communication takes place in two forms verbal and non-
verbal communication, in verbal communication refers to the utterance of words while non-
verbal communications relate to the use of body language to convey a message. Here are some
principles to be applied to ensure effective communication during your presentation.
First, ensure Audience engagement, during a presentation always ensure that the audience
is actively participating, this helps in preventing boredom among the audience, and they will be
attentive during your presentation, one can ask questions, or give them a chance to contribute to
the topic. Secondly, use of proper body language, some people have a better understanding when
a point is described using some gestures or express satisfied facial expression to describe certain
emotions, body language enhances understanding among the audience, this is one way of
applying non-verbal communication.
Thirdly ensure clarity and simplicity in your presentation, using simple, precise language
and being clear and direct to the point during a performance is necessary, while addressing an
audience the speaker should avoid the use of jargon and complicated expiation. The audience
will enjoy and be part of a presentation where the speaker is direct to the point this is because
they can easily understand the message being conveyed through the presentation (Alwi, & Sidhu
2013). Lastly but not least, time, this is very important to ensure the effectiveness of

communication, when preparing for a presentation for instance at a workplace it is necessary to
consider time because the urgency of the message is essential, that is presenting or delivering a
message when it is likely to yield more benefit.
6. What could be the aids and materials available to support presentations? Explain
briefly.
For a presentation to be effective, one has to use some supporting materials, which are
appropriate to their topic. Use of sample items or real items helps the audience to remember the
explanation for a longer time than when the speaker explains without a diagram. Some of the
issues include but not limited to models, printed materials, photos and drawings, charts, manila
papers, whiteboards, electronic media, pens/markers. Each of these items will help the present in
creating a visual image in the eyes of the audience hence enhancing their understanding
(Živković, 2014).
For instance, photos, diagrams and other drawings could help the speaker be in a position
to clearly explaining the function of a given item; this is because they can point at the diagram
each of the part and gives its capacity hence the audience understands. The whiteboard and the
marker pens are used to write down some points; this could be necessary for anyone in the
audience taking notes. Electronic media could include laptops, which facilitates the presentation
by letting the crowd have a view of the speaker’s notes (Zarnetske, and Zarnetske 2015). Printed
media such as brochures, handout and notes will help because the audience will have their copies
hence they can follow what the speaker is saying and they can also carry them home this will
help them not forget the presentation.

Assessment- 2
Appendix 1: Presentation planning template
Student
Presentation Title:
TEENAGE PREGNANCY
Audience profile:
The audience consists of
1) Parents
2) Teachers
3) Teenagers
4) Officials from child protection agencies
5) Education department officials
6) Government agencies dealing with teenagers
7) Non-governmental organisations handling teenagers
Desired outcome and purpose of the presentation
 The use of this presentation is to educate the teenagers and make the stakeholders
involved the high rates at which these cases are rising in our community,
 I also expect that the government through the education department and other children
agencies will come up with incentives, which will help educate the teenagers and their
parents.
 The presentation also aims at ensuring that the teenagers are well informed and are in a
position to be the ambassadors and help in educating others on how to avoid falling
into the trap of teenage pregnancy
 At the end of the presentation, I expect that the audience will have changed their
perception towards teenage pregnancy and they will be willing to help curb the
problem because of it one among the urgent current issues.
 I also expect that with time the stakeholders involved in dealing and handling children
especially the teenagers will put some of the measures I discussed within the
presentation to help reduce the number of teenage pregnancies.

Presentation Planning Templates
Time Content Resources
0800-
0815hr
s
Introduction
In the present times teenage pregnancy
has become one of the leading concern
throughout the world especially in the
developed and the developing countries;
thus it is crucial to look into the causes
and effects to handle it carefully and
bring down the rising figures among the
teens.
Content retrieved from the
internet, presented orally no use
of presentation items.
0815-
0845hr
s
Section 1- leading causes
lack of affection and attention from the
family
Poverty is also known to lead to early
pregnancies among the teens
lack of sex education is known to be the
leading cause of teenage pregnancy,
Cherry, Andrew L, and Dillon
Mary E. International
Handbook of Adolescent
Pregnancy [recurso
Electrónico]: Medical,
Psychosocial, and Public
Health Responses. , n.d.
Internet resource.
Handouts and PowerPoint
slides used
0900-
0930hr
s
Section 2 effects
Since almost all the teenage pregnancies
are unwanted, this makes them have
many adverse effects to the teenagers,
their parents and even the society, they
range from financial, physical, health,
emotional and social. Examples
rejection by the community, lack
support from the families
Boucher, Dan. The Big Society
in a Small Country. IWA,
2013. Print
Used projector and handouts.

0930-
1000hr
s
Section 3 - Additional points
Further teenager mothers experience
financial constraints since many lack
financial support, and if they get, it is
never enough to cater for their own
needs and those of the newborns. They
face extreme difficulties since they do
not have a formal job to depend on and
with their education level, they cannot
get themselves a sustaining job.
Boucher, Dan. The Big Society
in a Small Country. IWA,
2013. Print
Cherry, Andrew L, and Dillon
Mary E. International
Handbook of Adolescent
Pregnancy [recurso
Electrónico]: Medical,
Psychosocial, and Public
Health Responses. , n.d.
Internet resource.
Read to the audience, used
handouts
1015-
1100hr
s
Section 4-Additional points
It is up to the government and parents to
intervene and ensure this problem is
dealt with in the best way possible.
Teenage pregnancy increases the level
of illiteracy, once the girl gets pregnant,
she has to drop out of school without
attaining the required level of
education, and her intellectual ability is
not well developed, as it should be.
Boucher, Dan. The Big Society
in a Small Country. IWA,
2013. Print, used projector to
present, the information was
prepared in PowerPoint slides.
Used projector, had drawn
charts to show the increasing
numbers.
1100-
1130hr
s
Conclusion
It is of much importance that parents
should control their teenagers’ lives and
get to know of their involvement so that
they can always communicate and give
them life guidance. It is of importance
that sex education is provided to teens
so that they can know the dangers of
involving themselves in teen sex and be
aware of the consequences.
This represented a general
overview of the presentation,
the conclusion from drawn
from the presentation content.
Gave handouts
Appendix 3: Sample feedback questionnaire
Your Name (optional)
Presentation Title

Candidate’s Name
Presentation Date /Time
1 = strongly disagree 2= disagree 3 = unsure 4 = agree 5 =
strongly agree SCALE
Presentation 1 2 3 4 5
Content:
An overview was given 
The content was organised logically
The main points were backed up with evidence
The presenter understood the content
I was able to follow all the points made
Manner:
The presenter:
● was well-groomed
● spoke clearly
● stood and moved with purpose
● used vocal techniques to create interest
● engaged the audience through eye contact
● developed rapport with the audience
Method:
The layout of the room assisted delivery
Presentation aids supported the content
The delivery method held my attention
Visual material was well constructed and added to the presentation
The presenter handled Q&A session effectively
The presenter finished on time

Self-Reflection Task
Aspects that were not effective included:
a) Time, I extended my presentation beyond the expected time, next time I
should improve on that because among my audience were teenage students
who do not like staying at the same place for a long time.
b) Capturing full audience attention, some people in the audience lost interest
along the presentation, and this could be as a result of boredom especially
among the teenagers, maybe including some warm-up activities between the
groups would help next time.
To improve the effectiveness of future presentations the presenter could:
a) Introduce some activities to keep the crowd lively throughout
b) Ensure that there is direct involvement of the audience and encourage them to
ask questions for clarification.
c) Maintain eye contact with the audience so that I can be able to tell when they
fail to understand.
d) I am creating some scenes during the presentation and proper use of the
presentation items to enhancing the delivery of the presentation.
Other comments:
In some instance comparing different feedback from different people, it is evident
that some people lost concentration; hence they were not able to get all the crucial
information.

During the presentation, I noted there was a lot of movement among the audience;
this caused a lot of distraction both to the audience and the speaker.
Summary
Effective aspects of my presentation
Thirdly my interaction with the audience was good, I created rapport with the audience,
and we were able to talk to each other; I did not dominate the whole presentation. Lastly, the
presentation aids I used were in line with my presentation; thus they helped me deliver on the
message, and the audience had an easy time understanding to what extent teenage pregnancy is
affecting the society.
Ineffective aspects of my presentation
I failed to move around purposefully in the presentation room, and this made some clients
think that I was not confident and I had not internalised the presentation. Bad time management
was noted; I consumed more time than expected (Rui, & Stefanone 2013). This is among some
of the ineffectiveness that I pointed out through the feedback, and I should work on them to
improve my presentation in future.
Strategies for improving the effectiveness of future presentations
I would ensure that the audience actively participates in the exhibition by asking
questions and giving their view to contributing to the discussion this will help reduce boredom
(Jackson, 2014). Attend other people presentation; this would help me in that I would be able to
observe what they do so that I can apply in my performance.