Detailed Time Management and Scheduling Report for E-CRM Project

This report provides a comprehensive analysis of time management principles and their application within the context of an E-CRM project. The introduction defines time management and its importance in project execution. Task 1 explores work breakdown structures, explaining how the scope of the E-CRM project is divided into manageable activities, the situations in which a work breakdown structure should be used, and why it differs across project phases. Task 2 delves into project scheduling, examining techniques for estimating project duration, including work breakdown, Gantt charts, and historical data. It discusses tools like PERT charts, critical path analysis, and the impact of risks and resources on scheduling. Task 3 addresses legal compliance in project scheduling. The report includes a visual work breakdown structure and a detailed project schedule table, illustrating task names, durations, start and finish dates, predecessors, resource allocation, and costs. Overall, the report offers valuable insights into effective time management and project scheduling methodologies for successful project completion, with a focus on the E-CRM project as a case study.

TIME MANAGEMENT
1

TABLE OF CONTENTS
INTRODUCTION ..........................................................................................................................3
TASK 1............................................................................................................................................3
1....................................................................................................................................................3
2....................................................................................................................................................3
3....................................................................................................................................................6
4....................................................................................................................................................6
5....................................................................................................................................................6
TASK 2..........................................................................................................................................13
1..................................................................................................................................................13
2..................................................................................................................................................14
3..................................................................................................................................................15
TASK 3..........................................................................................................................................15
1..................................................................................................................................................15
2..................................................................................................................................................16
3..................................................................................................................................................16
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INTRODUCTION
The concept of time management is regarded as use of one's time in an effective manner
specifically at work (Cronin and et.al., 2011). In other words time management is considered as
the procedure of organization and planning regarding the manner in which time can be divided
among the particular activities. In the present study E-CRM project has been implemented.
TASK 1
1.
a. The manner in which scope of work for project is broken down
The project that is E-CRM is broken into several activities so that targets can be attained
in an effective manner. Division of the activities is done into several parts with the aim to attain
it in minimum span of time. There are certain sub task designed for the project so that
management can be done in an appropriate way.
b. When the work breakdown would be used
Work breakdown structure is regarded as the method for gaining complex, multi-step
project done. It is the manner to make division and conquer larger projects in order to get the
things done in faster manner with effectiveness (de Leeuw and van den Berg, 2011). The major
aim of work breakdown structure is towards making the larger projects manageable. Breaking
down of the project into small chunks reflects that work can be done in simultaneous manner by
varied members of team. Thus this results in increasing productivity of team and overall
management of the project.
c. Why work breakdown differs for every phase of project lifecycle
The WBS is within the planning stage of the project life cycle. At this phase of project
life cycle, the manager of the project works in the team for making sure that customers
requirements are being addressed. The planning of project is done completely and it is being
approved by the customers. Workbreak down is different in terms that several activities are
required to be carried out at each stage for the sake of attaining the objectives of the project.
2.
a.
3

The main objective of project management is timely accomplished all such tasks and duties.
Estimating project duration is a key function of scheduling. Individual activates may estimated
their time and determine duration of whole project timetable (Eckerson, 2010). Project accuracy
is based on time management where proper estimation of time is render on project duration.
There majorly three techniques which are used in activity duration.
Work breakdown: In this techniques aid to reducing similar task where it takes extra and over
time. Work breakdown means proper work distribution is as according to the time scale.
Gantt chat: in this estimation techniques work has been divided as per the time scale where
project manger ensure estimated work distribution on according to time scale. In this techniques
manager will ensue activity time rating on this chart. This chart is useful to determine measure
distributed work time duration.
Historical : In this estimation technique management use historical data. If data is on the
duration of the same activity where project management take average duration of the each
estimated project.
b.
In any of project there are such elements which may help to provide estimation of task which
can be perform in this project. In project management report there is a provide a one estimated
structure where it can help to provide guideline to which task you perform in this project (Lai
and Wong, 2012). In project assignment task will be given in such report and them perform as
effectively each on of task in their concerning project.
c.
In project management there are various tools and technique with are used in project
scheduling. Gantt chart and break down structure is help to increasing effectiveness in their
concerning projects. Work breakdown means proper erk distribution is as according to the time
scale. It can b helpful to creating effectiveness in work distribution. On the other hand in this
estimation techniques work has been divided as per the time scale where project manger ensure
estimated work distribution on according to time scale (Mellat Parast, Adams and Jones, 2011).
There is one more technique is also used in project scheduling that is PERT, in PERT is identify
proper estimation of time scheduling and effectiveness in less completion of time. PERT is
planning and control tool used for defining and controlling the tasks necessary to complete.
4

PERT chart is used to identify critical path where such path is identify effective time frame and
done in minimum time scale.
d.
In project management scheduling PERT can be used as a effective tool to identify proper
estimated time frame and it aid to identify critical path of concerning work where project is
completion in as minimum time. So in that situation focus on improving planning and scheduling
of all concerning activities. In that situation properly forecasting of resource requirements.
Properly identify all path and estimated time which can be help to attain as firstly before any
work.
e.
Critical path is help to identify proper work estimation whereas in project management
scheduling PERT can be used as a effective tool to identify proper estimated time frame and it
aid to identify critical path of concerning work where project is completion in as minimum time.
It also provide minimum expected completion time, identify probability of work distribution
techniques (Mithas, Ramasubbu and Sambamurthy, 2011). Critical path activities that impact on
time frame. It can also helpful to maintain time frame and work distributions. It provide
simplifying planning process and working methods.
f.
In project scheduling there are lot of risk available it can be affect whole process and other
activities. These are the actives may concerning related to the project. Most of the time their is
not proper work distribution which may affect time scale in project. And time scale performance
is also create a render impact on the whole performance. On the other side PERT is also create a
risk where in PERT their is not proper identifying critical path which can be affect whole project
management process. Risk can be identify by the some standards which can be coming from the
PERT application. In this one major risk is like no proper time framing in work distribution
which may affect destination point to accomplished task and such duties.
g.
In project scheduling various resource are used in this activities like people, materials, time,
machinery. These all resources are help to creating effectiveness in their project management
where it can aid to effectively managed and generate effective outputs. People are create there
5

creativity in working practices which may help to doing more effective work and material are
used to easily perform and completion of duties and task. Time can be effectively measure in
resource allocation time management is used effectively to maintain all work performance and
work distribution.
h.
In project management scheduling PERT can be used as a effective tool to identify proper
estimated time frame and it aid to identify critical path of concerning work where project is
completion in as minimum time. I use time can be effectively measure in resource allocation
time management is used effectively to maintain all work performance and work distribution.
3.
In their project scheduling various agreement which can be help to build some legal
compliance in project scheduling (Reimann, Schilke and Thomas, 2010). Where all work would
be done on as undertaken in legal aspects. Where these practices are aid to provide easy way of
doing such work , and it also provide effective way of doing such work.
4.
The main objective of project management is timely accomplished all such tasks and duties.
Estimating project duration is a key function of scheduling. Individual activates may estimated
their time and determine duration of whole project timetable. Project accuracy is based on time
management where proper estimation of time is render on project duration. There majorly three
techniques which are used in activity duration. PERT chart is used to identify critical path where
such path is identify effective time frame and done in minimum time scale. On the other side
PERT is also create a risk where in PERT their is not proper identifying critical path which can
be affect whole project management process.
5.
a. WBS
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b. Project schedule
Task Mode Task Name Duration Start Finish Predecessors Resource
Names Cost1
Manually
Scheduled
CRM
Implementation
105
days
Thu
4/20/17
Wed
9/13/17 £0.00
Auto
Schedule
d
Initiation 11 days Thu
4/20/17
Thu
5/4/17 £250.00
Auto
Scheduled
Problem
recognition 3 days Thu
4/20/17
Mon
4/24/17 Adam £260.00
Auto
Scheduled
Selection of
project 8 days Tue
4/25/17
Thu
5/4/17 3 Peter £300.00
Auto
Scheduled
Planning regarding
human resources 16 days Fri
5/5/17
Fri
5/26/17 Cameron £300.00
Auto
Scheduled
Determination of
the key people 4 days Fri
5/5/17
Wed
5/10/17 4,3 Adam £400.00
Auto
Scheduled
Analysis of their
potential 5 days Thu
5/11/17
Wed
5/17/17 6 jack £300.00
Auto
Scheduled
Establishing
coordination and
integration
2 days Thu
5/18/17
Fri
5/19/17 7 Adam £250.00
7

Auto
Scheduled
Assessment of
team strength 2 days Thu
5/18/17
Fri
5/19/17 7 yui £350.00
Auto
Scheduled
Asssessing
weakness of team 2 days Mon
5/22/17
Tue
5/23/17 9,8 Rtaai £150.00
Auto
Scheduled Change in team 3 days Wed
5/24/17
Fri
5/26/17 10 diesel £100.00
Auto
Scheduled Planning 14 days Mon
5/29/17
Thu
6/15/17 Nikson £100.00
Auto
Scheduled
Identification of
essentials 2 days Mon
5/29/17
Tue
5/30/17 11 Robertso
n £300.00
Auto
Scheduled
Approval of the
project from senior
management
3 days Wed
5/31/17
Fri
6/2/17 13 Puipil £300.00
Auto
Scheduled Plan development 5 days Mon
6/5/17
Fri
6/9/17 14 Adam £100.00
Auto
Scheduled
Finalizing the
specifications 4 days Mon
6/12/17
Thu
6/15/17 15 beetel £300.00
Auto
Scheduled
Reporting the final
specifications 17 days Fri
6/16/17
Mon
7/10/17 RD £500.00
Auto
Scheduled
Approval of the
Project 4 days Fri
6/16/17
Wed
6/21/17 16 dawson £500.00
Auto
Scheduled
Reporting to the
Management 3 days Fri
6/16/17
Tue
6/20/17 16 Rate £500.00
Auto
Scheduled
Application of
plan as per the
provisions
4 days Thu
6/22/17
Tue
6/27/17 19,18 james £500.00
Auto
Scheduled
Gathering of
resources 3 days Wed
6/28/17
Fri
6/30/17 20 shreya £600.00
Auto
Scheduled
optimum
utilization of
resources
2 days Mon
7/3/17
Tue
7/4/17 21 Trin £600.00
Auto
Scheduled
Finalization of the
resources 4 days Wed
7/5/17
Mon
7/10/17 22 james £600.00
Auto
Scheduled
Optimum
allocation of
resources
4 days Tue
7/11/17
Fri
7/14/17 Amaze £600.00
Auto
Scheduled
Taking advice
from experts 2 days Tue
7/11/17
Wed
7/12/17 23 engy £600.00
Auto Identifying the 2 days Thu Fri 25 Andy £400.00
8

Scheduled options 7/13/17 7/14/17
Auto
Scheduled Implementation 14 days Mon
7/17/17
Thu
8/3/17 scroll £0.00
Auto
Scheduled
Developing
different modules 3 days Mon
7/17/17
Wed
7/19/17 26 Andy £120.00
Auto
Scheduled
Integration of all
modules 4 days Thu
7/20/17
Tue
7/25/17 28 james £300.00
Auto
Scheduled Testing 7 days Wed
7/26/17
Thu
8/3/17 29 Rate £200.00
Auto
Scheduled Inspection 20 days Fri
8/4/17
Thu
8/31/17 Nikson £600.00
Auto
Scheduled
Comparing actual
work against the
given description
7 days Fri
8/4/17
Mon
8/14/17 30 Robertso
n £600.00
Auto
Scheduled
Identify the
loopholes 4 days Tue
8/15/17
Fri
8/18/17 32 Puipil £600.00
Auto
Scheduled
Taking corrective
actions 6 days Mon
8/21/17
Mon
8/28/17 33 Adam £500.00
Auto
Scheduled Ensuring quality 3 days Tue
8/29/17
Thu
8/31/17 34 james £150.00
Auto
Scheduled Project closure 6 days Fri
9/1/17
Fri
9/8/17 Troy £500.00
Auto
Scheduled
Preparing the
report of project 6 days Fri
9/1/17
Fri
9/8/17 35 Trui £500.00
Auto
Scheduled Closure report 3 days Mon
9/11/17
Wed
9/13/17 37 Huge £500.00
Gantt chart
9

10

Network diagram
11

TASK 2
1.
a. Description of the three methods that can be used to monitor and control the time on
project
There are majorly three methods that can be used to monitor and control the time on projects
which are as follows-
 Gantt chart method- Gantt chart method is one of the major method which is used to for
the management of time in the project. In this method, calenders, time task assignments
in days, weeks or months are used (Lievens and Chapman, 2010). This tools uses graphic
representations to show start, elapsed and completions times of each task within the
project. With help of this method, individual can easily organism the project activities
according to the time.
 PERT chart- PERT method is used for improving the planning and scheduling of
activities (Teece, 2010). In the project management according to the time, this method is
highly beneficial under which identification of repetitive planning pattern can be used so
as simplifying the planning process.
 Break down method- This is another major important method of time management of
project under which activities are organized according to the given time. Scholar can use
this method for implementing various project activities according to time.
b. Description of the method and its used to measure, record and report on progress of
activities
12