Health Informatics Report: Data Management and Workflow Analysis

This report delves into the field of health informatics, specifically focusing on data management within healthcare settings. It begins by outlining the current situation of healthcare data management, highlighting the inefficiencies of paper-based systems and advocating for the adoption of Electronic Health Records (EHRs). The report then analyzes workflow requirements for EHR implementation, emphasizing the need for automated data storage and retrieval processes. It explores various architecture alternatives for EHR systems, discussing the importance of user-friendly interfaces, security upgrades, and regular system analysis. The report recommends the implementation of Epic software, citing its effective data management capabilities and user-friendly design. Overall, the report emphasizes the significance of EHRs in improving healthcare data management, workflow efficiency, and patient care, advocating for a transition from traditional methods to modern, technology-driven solutions.

Running head: HEALTH INFORMATICS
HEALTH INFORMATICS
Name of the Student
Name of the University
Author Note

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Introduction
Health informatics is the sector of health care which deals with the patient information as
well as the information regarding the organizational data. On this context it has been seen that
the system of the data management is very much required and there are different issues in the
process of the data management. The issues include the ethical consideration that the protection
of the confidentiality of the data of patient and the organization as well. Moreover, the workflow
and the workforce for the management of the huge amount of data can also be marked as the
issue regarding the health care informatics. Other than these the impact of the huge data
management can be seen on the time management as well. On this context it can be stated that
the data management in the health care setting is one of the factor which can be marked as
important and it should be considered with priority. Hence, a health care informaticist should be
focusing on the improvement of the process of the data management. On this context it can be
seen that the process of the health care data management has been done with the help of the
paper works and it has many flaws (Ziebell et al., 2019). Hence, the adaptation of the electronic
health care record (EHR) will be helpful in the management of the information in a better way.
In the following section the current situation of the health care data or the record management
and the effectiveness of the new process adaptation will be discussed in detail way.
Situation Analysis
It has been seen that the health care data management is very much required with the
consideration of the medical record management of the patients. It is helpful in various ways
such as the research and knowledge development about critical cases, analyzing the condition of
the patient regarding the health condition and management of the patient’s care. On this context

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it can also help in the process of the situational analysis based on the previous data on same kind
of cases (Ekblaw et al., 2016). Moreover, the data about the patient and the organization also
play a key role in the process of the patient history and the organizational history as well. Thus, it
has been seen that this process of data management has been found to be done with the help of
the paper works for a long period of time. The paper work or the hard copy of the data showed
several issues with the process of data management and the protection as well. The process of the
hardcopy management is very much difficult as there are possibility of data breach,
misplacement of data and the process of the data management would be needing bigger storage
and high amount of workforce and workflow as well (Bardram & Maharjan, 2018). Thus, it can
be seen that this process is very much affected with all these factors. Thus, the process of the
data management should be changed from the hardcopy or the paper works from the EHR based
process. Thus, on this context it has been found that the EHR is the most advanced process of the
data management and it has been adapted in many health care entities. The factor of the EHR
adaptation would be helpful in the time and the workflow management as well. Hence, it can be
stated that the process of the EHR implementation is required in the Chicago health centre for the
improvement of the data management (Premarathne et al., 2016). On this context it can be stated
that this technology should be incorporated in this health care facility and this would be helpful
in developing more effective knowledge development of the health care professionals and also
the improvement of the heath care process eventually. Hence, it can be stated that the
implementation of the EHR known as Epic should be implemented as it helps the patients and
the also helpful in the process of the patient centered care providence. Thus, Epic is one of the
process which is helpful in the process of the patient care facility improvement. On this context it
can also be stated that the process of the care can be improved if the implementation of the EHR

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would be done. On the other hand the process of the data management and the workflow
management can be improved (Yang, Zheng & Tang, 2017). Hence, it can be stated that the
process of the care would be improved by the implementation of the EHR as the workload would
be supported and the data management would be improved as well.
Workflow Requirements
Workflow is the process of execution and automation of business process including task
and the information passing from one source to another recipient. Thus, it can be stated that the
process of the care of Chicago health centre would be comprised of different data and the
execution of different works and thus it can be marked as business. The business of the facility is
based on the customer that is the patient care and patient satisfaction obtaining. On this context it
can be stated that the process of the care should be comprised with the EHR system as it can be
helpful in the process of the patient screening and the data storing of the patient’s condition.
Hence, the factor of the EHR is very much important in effective and factorized for the data
management in an effective way (Liaw & De Lusignan, 2019). The EHR workflow should be
comprised with the automated working information and the data storing factorization processes.
On the other hand the data storing would be one principle data storing sector and the branched
system for the data retrieval process as well. On this context it can be stated that the factor of the
workflow management would be dependent on development of the EHR. It has been found that
the EHR is comprised with the questionnaire based data management and the feedback based
developmental process. On this context it has been found that the process of the data
management in the EHR is easy and the workflow requirements are met with the proper
automated sectioning and commands (Ekblaw et al., 2016). The commands are keyword based
search mediated and the process of the data retrieval is very much secured as well. Hence, the

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EHR should be implemented by the health care informaticist of the Chicago health centre. The
EHR will be helpful in reducing the workload and timely data retrieval process. This is effective
in helping the health care professionals of the organization to provide safe and advanced care to
the patients. Thus, the customer satisfaction will be obtained in an effective way as well. The
workflow requirement on the other hand has been developed for the user friendly access to the
health care professionals in terms of the data management and also data retrieval in this EHR.
Hence, it can be stated that the process of the care would be improved in the health care facility
if the implementation of the EHR would be considered with priority. On this context it can also
be stated that the process of the improvement of the health care providence and obtaining the
patient satisfaction in the facility would be easy and thus the implementation of the EHR should
be considered with highest priority (Mandel et al., 2016). Most importantly it helps in the process
of the workload reduction and also the effective data management with the consideration of the
timely care providence as well.
Architecture Alternatives
The architecture of the EHR is developed considering the ease of access to the data from
the mother or principle storage of the data. Thus, it can be stated that the data is easily accessible
from this EHR and the automated process of the data retrieval is very much dependent on the
factor of the good connectivity. Hence, there are flaws in the architecture in terms of the earlier
mentioned process of the data management and the data retrieval (Bellazzi et al., 2015). The
flaws are the data breaching possibility from the EHR and also the incompetence in terms of the
connectivity issues. However, there is another factor that is the knowledge regarding using the
EHR effectively. Hence, the knowledge of the users also affects the usefulness of the EHR.
Thus, the most effective alternative for the architecture of the EHR would be upgrading the

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EHR. The process of the upgrade of the EHR would be comprised of the change in the security
functionality of the EHR and also effectively restricting some access of the data of the EHR.
Moreover, the most effective upgrade of the EHR would be addition of the tutorial for the users
in order to use the EHR and effectively segregate and retrieve the data from the EHR as well
(Balas et al., 2015). However, the training for the users would be more effective in terms of the
data retrieval process and the data management process of the EHR. On the other hand the
connectivity of the EHR should be upgraded as well. Other than all these factors the EHR
architecture should be analyzed in a regular basis for the change of the user interface in terms of
more improved processing of the EHR. On this context it can be stated that the user feedback
should be used for the betterment of the EHR and also effectively providing the data in
channeled way so that the data retrieval would be more helpful for the users of the EHR
(Rajkomar et al., 2018). Thus, it can be stated that the process of the care providence is
dependent on the data of the patient and the past data on similar conditions as well. On this
context it can be stated that the process of the architectural alteration of the EHR is very much
negligible and the upgrading the EHR based on the analysis would be considered for the
betterment of the system (Hoffmann et al., 2017). However, the upgrade is solely dependent on
the user feedback and the analysis of the flaws of the EHR in terms of the situation. On this
context it can also be found that the process of the upgrade of the EHR would be very much
important in terms of the security improvement and also providing the users a better interface for
mange the workflow and the data regarding the care of the patient (Miotto et al., 2016). Hence, it
can be stated that the process of the data management and data retrieval should be improved with
the consideration of proper upgrade of the workflow management and the process of the user
interface improvement as well.

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Provisional Recommendations
There are different EHR tools or software available in market and most of them are
effective in proper data management. However, in terms of the improved situation development
the Epic software should be considered by the health care informaticist of Chicago health centre.
This software is developed with proper data retrieval access and also effective data management
process (Epic.com, 2019). The architecture of the software is developed based on the
questionnaire based feedback and data management process. It has a principle data storing
section and the process of the data management in this software is very much effective for the
health care professionals. The software is developed with proper tutorial for the user and also
provided with all the elements required for using the software as well. In this software it can be
found that the process of the data retrieval and data management is very much easy for the user
and also the understanding of the user. On this context it can also be stated that the Epic software
is most effective as the technology of the software is segregated based on the data type and also
the retrieval process can also be marked as the most effective in terms of easy search process
(Johnson, 2016). Moreover, the most effective upgrade of the EHR would be addition of the
tutorial for the users in order to use the EHR and effectively segregate and retrieve the data from
the EHR as well. The keyword search, patient screening automated data storing, effective data
management and also segregating data in different sections based on the type of data are the
factor found in the Epic software (Barclay et al., 2019). However, the upgrade is solely
dependent on the user feedback and the analysis of the flaws of the Epic software in terms of the
situation. On this context it can be stated that the user feedback should be used for the betterment
of the EHR and also effectively providing the data in channeled way so that the data retrieval
would be more helpful for the users of the EHR. On the other hand the process of the data

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security and the feedback based analysis and upgrade of the software is preinstalled in the
software. Moreover, the automation of the software and the self efficacy in terms of the
management and retrieval is very much prominent. Thus, the software should be considered for
adapting in the Chicago health centre. On this context it can also be stated that the EHR system
of the Epic software is very much advanced in terms of the other software of the market and thus
the implementation of the software in the health care facility would be very much profitable
(Brand et al., 2015). The customer satisfaction would be achieved in terms of the timely and
improved care providence to the patients. On this context it can be stated that the Epic software
is secured and also the providing better support to the health care professionals in providing
improved care to the patients.
Conclusion
Based on the above discussion it can be concluded that the EHR should be implemented
in the health care facility for the improvement of the care procedure. On this context it can be
stated that the effective data management and data retrieval can be developed through proper
segregated data storing in the EHR systems. It also helps in reducing the workload as well as the
reduction of the health care errors. Moreover, the most effective upgrade of the EHR would be
addition of the tutorial for the users in order to use the EHR and effectively segregate and
retrieve the data from the EHR as well. The keyword search, patient screening automated data
storing, effective data management and also segregating data in different sections based on the
type of data are the factor found in the Epic software. On this context it can be stated that the
user feedback should be used for the betterment of the EHR and also effectively providing the
data in channeled way so that the data retrieval would be more helpful for the users of the EHR.
On this context it can also be stated that the EHR system of the Epic software is very much

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advanced in terms of the other software of the market and thus the implementation of the
software in the health care facility would be very much profitable. On this context it can be
found that the Epic software is most useful and effective in this process of the data management
and data retrieval.

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