IS Project Management: EHS Development Plan for Bethesda Hospital

This project plan outlines the development of an Electronic Healthcare System (EHS) for Bethesda Hospital. The plan encompasses various aspects of project management, including project scope definition, a detailed work breakdown structure (WBS) breaking down the project into manageable tasks, a comprehensive project schedule presented in a Gantt chart, and a breakdown of project resources and budget. The project scope includes server installation, cloud subscription, data migration, and EHS package integration. The WBS details the project phases from initiation and planning to server installation, system feature specification, data migration, system testing, staff training, and project sign-off. The project schedule provides timelines for each task, assuming a waterfall methodology. The budget breakdown estimates costs for labor, materials, and external services. Furthermore, the project identifies key stakeholders, potential risks, and proposes a management plan. The plan also includes staff training and system go-live procedures. This project aims to efficiently manage patient records and automate healthcare processes at Bethesda Hospital.

Running Head: INFORMATION SYSTEMS PROJECT MANAGEMENT
Development of Electronic Healthcare System for Bethesda Hospital
Name of the Student
Name of the University

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Table of Contents
Introduction......................................................................................................................................2
Project Scope...................................................................................................................................2
Work Breakdown Structure.............................................................................................................2
Project Schedule..............................................................................................................................5
Project Resources and Budget Breakdown......................................................................................7
Project Stakeholders......................................................................................................................11
Project Risks and Management Plan.............................................................................................11
Conclusion.....................................................................................................................................12
Bibliography..................................................................................................................................13

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Introduction
The main essence of this project is the development of an Electronic Healthcare System
for Bethesda Hospital. The features of this system includes an online database in which various
data like patient data, doctor data and others can be stored. Patients can have their own profiles
and the doctors can post diagnosis reports, prescriptions and other documents to the profiles of
the patients.
In this report, a project plan has been created for the purpose of developing an electronic
healthcare system for Bethesda Hospital that will help to manage the records of the patients
coming to the hospital with great efficiency and automation.
Project Scope
The primary scope of the project is the development of the electronic healthcare system
for Bethesda Hospital. The scope of the project includes the following requirements:
 Central server installation
 Cloud subscription
 Data migration
 Database development
 EHS package integration

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Work Breakdown Structure
Due to the nature and complexity of the project, it is broken down into multiple phases,
activities and deliverables so that each work package can be allocated to the working resources
separately. The work breakdown structure thus developed is shown in the following table.
WBS Task Name
0 Development of Electronic Healthcare System for an Hospital
1 Project Initiation
1.1 Analysis of Requirements and Discussion between Stakeholders
1.2 Create a Preliminary Project Plan
1.3 Propose Requirement Specifications for the EHS
1.4 Conduct Feasibility Testing of the Proposed EHS
1.5 Submit Project Proposal for Review
1.6 Milestone: Approval to Proceed
2 Full Planning of the Project
2.1 Determine Scope and Limitations of the Project
2.2 Develop Project Goals and Aims
2.3 Develop Timeline for the Project
2.4 Determine Project Costs and Funding Requirements
2.5 Estimate Financial Benefits of the Project
2.6 Identify the Main Risks and Create a Management Plan for the Risks Accordingly
2.7 Set Specific Quality Standards for the Project
2.8 Assign Specific Roles to the Stakeholders
2.9 Assign Work Packages to the Designated Stakeholders
2.10 Hire External Personnel for the Project
2.11 Complete the Final Project Plan
2.12 Milestone: Project Plan Done and Approved
3 Server Installation
3.1 Installation of Central Server
3.2 Installation of Cables and Equipments

4INFORMATION SYSTEMS PROJECT MANAGEMENT
3.3 Purchase Necessary Hardware to Setup Server
3.4 Hardware Installation
3.5 Performance Testing of the Central Server
3.6 Server Go Live
4 Specification for System Features
4.1 Collect Feedbacks from Patients and Doctors
4.2 Identify the Main System Specifications As Required
4.3 Use Feedbacks to Develop System Specification Document
4.4 Milestone 3: All System Requirements Specified
5 Migration of Data to Cloud
5.1 Specify Data Structure for Migration Purpose
5.2 Data Extraction Architecture Development
5.3 Validation of Data to be Migrated
5.4 Develop Configurations for the Purpose of Migration of Data
5.5 Extraction of Suitable Data for Cloud Migration
5.6 Testing of Data Migration Process
5.7 Remove Errors and Issues during Migration
5.8 Migration of All Data to Cloud
5.9 Milestone: Data Migration Complete
6 Test the System for Errors and Issues
6.1 Installation of EHS Package
6.2 Demo Testing of the EHS Package
6.3 Integrate EHS Package with Cloud
6.4 Bugs Testing and Identification of Issues
6.5 Testing from User Ends
6.6 Milestone: Testing Complete
7 Staff Training
7.1 Prepare Project Report Document
7.2 Staff Training Procedure for New System Management

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7.3 System Go Live and Handover
8 Sign Off and Closing
8.1 Review System Performance
8.2 Review EHS Package Performance
8.3 View the Results of Training Provided to Staff
8.4 Testing from the User End
8.5 Stakeholder Sign Off
8.6 Milestone: Project Officially Closed
Project Schedule
The work breakdown structure is further developed to determine the overall schedule of
the project in the form of a Gantt chart. In this case, it has been assumed that the various
activities of the work breakdown structure have linear finish-to-start relationships and the project
can be conducted in waterfall methodology model.
WBS Task Name Duration Start Finish
0 Development of Electronic Healthcare System for an Hospital 122 days Mon 02-12-19 Tue 19-05-20
1 Project Initiation 17 days Mon 02-12-19 Tue 24-12-19
1.1 Analysis of Requirements and Discussion between Stakeholders 4 days Mon 02-12-19 Thu 05-12-19
1.2 Create a Preliminary Project Plan 5 days Fri 06-12-19 Thu 12-12-19
1.3 Propose Requirement Specifications for the EHS 1 day Fri 13-12-19 Fri 13-12-19
1.4 Conduct Feasibility Testing of the Proposed EHS 3 days Mon 16-12-19 Wed 18-12-19
1.5 Submit Project Proposal for Review 4 days Thu 19-12-19 Tue 24-12-19
1.6 Milestone: Approval to Proceed 0 days Tue 24-12-19 Tue 24-12-19
2 Full Planning of the Project 28 days Wed 25-12-19 Fri 31-01-20
2.1 Determine Scope and Limitations of the Project 3 days Wed 25-12-19 Fri 27-12-19
2.2 Develop Project Goals and Aims 3 days Mon 30-12-19 Wed 01-01-20
2.3 Develop Timeline for the Project 1 day Thu 02-01-20 Thu 02-01-20

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2.4 Determine Project Costs and Funding Requirements 4 days Fri 03-01-20 Wed 08-01-20
2.5 Estimate Financial Benefits of the Project 3 days Thu 09-01-20 Mon 13-01-20
2.6 Identify the Main Risks and Create a Management Plan for the Risks
Accordingly 4 days Tue 14-01-20 Fri 17-01-20
2.7 Set Specific Quality Standards for the Project 2 days Mon 20-01-20 Tue 21-01-20
2.8 Assign Specific Roles to the Stakeholders 1 day Wed 22-01-20 Wed 22-01-20
2.9 Assign Work Packages to the Designated Stakeholders 1 day Thu 23-01-20 Thu 23-01-20
2.10 Hire External Personnel for the Project 1 day Fri 24-01-20 Fri 24-01-20
2.11 Complete the Final Project Plan 5 days Mon 27-01-20 Fri 31-01-20
2.12 Milestone: Project Plan Done and Approved 0 days Fri 31-01-20 Fri 31-01-20
3 Server Installation 14 days Mon 03-02-20 Thu 20-02-20
3.1 Installation of Central Server 5 days Mon 03-02-20 Fri 07-02-20
3.2 Installation of Cables and Equipments 2 days Mon 10-02-20 Tue 11-02-20
3.3 Purchase Necessary Hardware to Setup Server 2 days Wed 12-02-20 Thu 13-02-20
3.4 Hardware Installation 2 days Fri 14-02-20 Mon 17-02-20
3.5 Performance Testing of the Central Server 2 days Tue 18-02-20 Wed 19-02-20
3.6 Server Go Live 1 day Thu 20-02-20 Thu 20-02-20
4 Specification for System Features 11 days Fri 21-02-20 Fri 06-03-20
4.1 Collect Feedbacks from Patients and Doctors 6 days Fri 21-02-20 Fri 28-02-20
4.2 Identify the Main System Specifications As Required 3 days Mon 02-03-20 Wed 04-03-20
4.3 Use Feedbacks to Develop System Specification Document 2 days Thu 05-03-20 Fri 06-03-20
4.4 Milestone 3: All System Requirements Specified 0 days Fri 06-03-20 Fri 06-03-20
5 Migration of Data to Cloud 36 days Wed 25-03-20 Wed 13-05-20
5.1 Specify Data Structure for Migration Purpose 3 days Wed 25-03-20 Fri 27-03-20
5.2 Data Extraction Architecture Development 10 days Mon 30-03-20 Fri 10-04-20
5.3 Validation of Data to be Migrated 4 days Mon 13-04-20 Thu 16-04-20
5.4 Develop Configurations for the Purpose of Migration of Data 5 days Fri 17-04-20 Thu 23-04-20
5.5 Extraction of Suitable Data for Cloud Migration 2 days Fri 24-04-20 Mon 27-04-20
5.6 Testing of Data Migration Process 5 days Tue 28-04-20 Mon 04-05-20

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5.7 Remove Errors and Issues during Migration 5 days Tue 05-05-20 Mon 11-05-20
5.8 Migration of All Data to Cloud 2 days Tue 12-05-20 Wed 13-05-20
5.9 Milestone: Data Migration Complete 0 days Wed 13-05-20 Wed 13-05-20
6 Test the System for Errors and Issues 26 days Mon 09-03-20 Mon 13-04-20
6.1 Installation of EHS Package 8 days Mon 09-03-20 Wed 18-03-20
6.2 Demo Testing of the EHS Package 4 days Thu 19-03-20 Tue 24-03-20
6.3 Integrate EHS Package with Cloud 2 days Wed 25-03-20 Thu 26-03-20
6.4 Bugs Testing and Identification of Issues 10 days Fri 27-03-20 Thu 09-04-20
6.5 Testing from User Ends 2 days Fri 10-04-20 Mon 13-04-20
6.6 Milestone: Testing Complete 0 days Mon 13-04-20 Mon 13-04-20
7 Staff Training 16 days Tue 14-04-20 Tue 05-05-20
7.1 Prepare Project Report Document 5 days Tue 14-04-20 Mon 20-04-20
7.2 Staff Training Procedure for New System Management 10 days Tue 21-04-20 Mon 04-05-20
7.3 System Go Live and Handover 1 day Tue 05-05-20 Tue 05-05-20
8 Sign Off and Closing 40 days Wed 25-03-20 Tue 19-05-20
8.1 Review System Performance 3 days Wed 25-03-20 Fri 27-03-20
8.2 Review EHS Package Performance 3 days Thu 14-05-20 Mon 18-05-20
8.3 View the Results of Training Provided to Staff 2 days Tue 05-05-20 Wed 06-05-20
8.4 Testing from the User End 2 days Tue 14-04-20 Wed 15-04-20
8.5 Stakeholder Sign Off 1 day Tue 19-05-20 Tue 19-05-20
8.6 Milestone: Project Officially Closed 0 days Tue 19-05-20 Tue 19-05-20
Project Resources and Budget Breakdown
The schedule table can be further utilised to determine the overall project budget using
the top down estimation technique. Again, in this case, it has been assumed that the wages of the
stakeholders and other team members are constant throughout the course of the project and the

8INFORMATION SYSTEMS PROJECT MANAGEMENT
estimated material costs will be fixed. The detailed breakdown of the project budget is shown in
the following table.
Resource Name Type Max. Units Std. Rate
Project Head Work 100% $150.00/hr
Healthcare Marketing Manager Work 100% $110.00/hr
Content Developer Work 100% $90.00/hr
Hardware Technician Work 100% $110.00/hr
Systems Integrator Work 100% $135.00/hr
Application Programmers Work 200% $110.00/hr
IT Supervisor Work 100% $145.00/hr
Technical Officer Work 100% $135.00/hr
Supervisor of Project Work 100% $90.00/hr
Central Server Development Costs Material $5,000.00
Equipments and Cables Material $300.00
External Supplier Charges Work 100% $10.00/hr
EHS Package Costs Material $3,500.00
Cloud Subscription Costs Material $1,500.00
Other Costs Material $3,000.00
Additional Labour Costs Material $5,000.00
WBS Task Name Duration Resource Names Cost
0 Development of Electronic Healthcare System for an Hospital 122 days $225,140.00
1 Project Initiation 17 days $31,680.00
1.1 Analysis of Requirements and Discussion between Stakeholders 4 days Healthcare Marketing
Manager, Project Head $8,320.00
1.2 Create a Preliminary Project Plan 5 days Healthcare Marketing
Manager, Project Head $10,400.00
1.3 Propose Requirement Specifications for the EHS 1 day Healthcare Marketing
Manager, Project Head $2,080.00
1.4 Conduct Feasibility Testing of the Proposed EHS 3 days Healthcare Marketing $6,240.00

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Manager, Project Head
1.5 Submit Project Proposal for Review 4 days IT Supervisor $4,640.00
1.6 Milestone: Approval to Proceed 0 days $0.00
2 Full Planning of the Project 28 days $46,880.00
2.1 Determine Scope and Limitations of the Project 3 days IT Supervisor, Content
Developer $5,640.00
2.2 Develop Project Goals and Aims 3 days IT Supervisor, Content
Developer $5,640.00
2.3 Develop Timeline for the Project 1 day IT Supervisor, Content
Developer $1,880.00
2.4 Determine Project Costs and Funding Requirements 4 days IT Supervisor, Content
Developer $7,520.00
2.5 Estimate Financial Benefits of the Project 3 days IT Supervisor, Content
Developer $5,640.00
2.6 Identify the Main Risks and Create a Management Plan for the Risks
Accordingly 4 days IT Supervisor, Content
Developer $7,520.00
2.7 Set Specific Quality Standards for the Project 2 days IT Supervisor, Content
Developer $3,760.00
2.8 Assign Specific Roles to the Stakeholders 1 day IT Supervisor $1,160.00
2.9 Assign Work Packages to the Designated Stakeholders 1 day IT Supervisor $1,160.00
2.10 Hire External Personnel for the Project 1 day IT Supervisor $1,160.00
2.11 Complete the Final Project Plan 5 days IT Supervisor $5,800.00
2.12 Milestone: Project Plan Done and Approved 0 days $0.00
3 Server Installation 14 days $27,580.00
3.1 Installation of Central Server 5 days
Project Head, Central
Server Development
Costs[1]
$11,000.00
3.2 Installation of Cables and Equipments 2 days Equipments and Cables[1],
External Supplier Charges $460.00
3.3 Purchase Necessary Hardware to Setup Server 2 days IT Supervisor $2,320.00
3.4 Hardware Installation 2 days IT Supervisor $2,320.00
3.5 Performance Testing of the Central Server 2 days IT Supervisor $2,320.00
3.6 Server Go Live 1 day
IT Supervisor, Additional
Labour Costs[1], Other
Costs[1]
$9,160.00
4 Specification for System Features 11 days $9,680.00
4.1 Collect Feedbacks from Patients and Doctors 6 days Application Programmers $5,280.00

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4.2 Identify the Main System Specifications As Required 3 days Application Programmers $2,640.00
4.3 Use Feedbacks to Develop System Specification Document 2 days Application Programmers $1,760.00
4.4 Milestone 3: All System Requirements Specified 0 days Application Programmers $0.00
5 Migration of Data to Cloud 36 days $33,180.00
5.1 Specify Data Structure for Migration Purpose 3 days
Application Programmers,
Cloud Subscription
Costs[1]
$4,140.00
5.2 Data Extraction Architecture Development 10 days Application Programmers $8,800.00
5.3 Validation of Data to be Migrated 4 days Application Programmers $3,520.00
5.4 Develop Configurations for the Purpose of Migration of Data 5 days Application Programmers $4,400.00
5.5 Extraction of Suitable Data for Cloud Migration 2 days Application Programmers $1,760.00
5.6 Testing of Data Migration Process 5 days Application Programmers $4,400.00
5.7 Remove Errors and Issues during Migration 5 days Application Programmers $4,400.00
5.8 Migration of All Data to Cloud 2 days Application Programmers $1,760.00
5.9 Milestone: Data Migration Complete 0 days $0.00
6 Test the System for Errors and Issues 26 days $31,580.00
6.1 Installation of EHS Package 8 days Systems Integrator, EHS
Package Costs[1] $12,140.00
6.2 Demo Testing of the EHS Package 4 days Systems Integrator $4,320.00
6.3 Integrate EHS Package with Cloud 2 days Systems Integrator $2,160.00
6.4 Bugs Testing and Identification of Issues 10 days Systems Integrator $10,800.00
6.5 Testing from User Ends 2 days Systems Integrator $2,160.00
6.6 Milestone: Testing Complete 0 days $0.00
7 Staff Training 16 days $31,360.00
7.1 Prepare Project Report Document 5 days Application Programmers,
Systems Integrator $9,800.00
7.2 Staff Training Procedure for New System Management 10 days Application Programmers,
Systems Integrator $19,600.00
7.3 System Go Live and Handover 1 day Application Programmers,
Systems Integrator $1,960.00
8 Sign Off and Closing 40 days $13,200.00
8.1 Review System Performance 3 days Project Head $3,600.00
8.2 Review EHS Package Performance 3 days Project Head $3,600.00
8.3 View the Results of Training Provided to Staff 2 days Project Head $2,400.00

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8.4 Testing from the User End 2 days Project Head $2,400.00
8.5 Stakeholder Sign Off 1 day Project Head $1,200.00
8.6 Milestone: Project Officially Closed 0 days $0.00