System Analysis Report: Analysis of My Health Record System Project

This report provides a system analysis of the 'My Health Record' project undertaken by the Common Wealth Government of Australia. It examines the problems associated with the current healthcare system, such as lack of information sharing and potential medical errors, and proposes an electronic health record system as a solution. The report details the capabilities of the new system, including secure data storage, easy access for physicians and patients, and patient control over data access. Furthermore, it outlines the benefits of implementing the 'My Health Record' system, such as improved patient care, increased patient participation, and enhanced physician decision-making. The analysis concludes that the system should be implemented promptly to enhance the quality and efficiency of medical services.

Running head: SYSTEM ANALYSIS PG
System Analysis PG
Name of the Student
Name of the University
Author Note

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SYSTEM ANALYSIS PG
Table of Contents
Introduction..........................................................................................................................2
1. Problems..........................................................................................................................2
2. Capabilities......................................................................................................................2
3. Benefits............................................................................................................................3
Conclusion...........................................................................................................................4
References............................................................................................................................5

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SYSTEM ANALYSIS PG
Introduction
A project has been undertaken by the Common Wealth Government of Australia for
designing and implementation of a secure online summary of the health information of an
individual. The system will provide an electronic summary of the key health information of an
individual. The system is to be implemented in such a way so that it can be integrated into the
existing local clinical system. A vision document of this project is developed in order to analyze
the problem, capabilities and benefits of the system. Currently funding is being sought in
building the “My Health Record” system and the project is in the early stages of development
(Koh et al., 2013). The problem, capabilities and the benefits of the project are as follows-
1. Problems
The main problem with the existing healthcare services is that there is apparent lack
proper information that is shared with the doctors and physicians. There are certain other issues
associated with the current system of providing medical services. The physicians often fail to
provide proper medical services to the patients as they does not have a proper idea of the past
health conditions of the patients. Furthermore, with the existing system, there is a possibility of
medical errors risking the safety of the patient. The electronic health record system to be
developed will provide the physicians with a better decision-making power as he can access all
the necessary health information and past medication of the patients in one single click (Pearce
& Bainbridge, 2014). The existing manual health record system increases the effectiveness of the
patient care services. Therefore, it is necessary to adopt an electronic record management system
in order to provide better healthcare services to the patients across the country.
2. Capabilities

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SYSTEM ANALYSIS PG
The electronic health record system to be developed and implemented is capable of
storing the patients’ records in an electronic format so that it is easily accessible to both the
physician and the patient. Since the physicians will be getting a direct access to the all the
medical records of the patients stored in the system, it will be easier for them to suggest suitable
medication. This is capable of reducing the cases of hospital admission by improving the patient
care service. With this service, the patients will be able to remain connected with the physicians
24*7. The electronic health record system will store the patients’ data securely over internet and
the patient can control who can access their data (Silow-Carroll, Edwards & Rodin, 2012). The
data stored in the system can be modified or deleted according to the patient’s wish and
therefore, the system is capable of providing a secure medical service to the patients
(Thilakanathan et al., 2014). The electronic health record system to be implemented can be
described as a digital version of storing patients’ records in real time. It eliminates the
redundancies in data and data duplication. The benefits of implementing this health record
system are discussed in the following section.
3. Benefits
The different benefits of designing and implementing the “My Health Record” system are
as follows (DesRoches et al., 2013)-
1. The new health record system will allow an easy access to the patients’ data and will
provide a summary of the past medications of a patient.
2. The new health record system is expected to increase the patients’ participation in this
process.

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SYSTEM ANALYSIS PG
3. It is expected to provide an improve patient care services thus reducing the cases of
hospital admission.
4. It will help the physicians in decision making process and in designing a more
coordinated patient care services. This is possible as the patient can remain connected with the
physician 24*7.
5. The new health record system will provide a better access to the patients’ data any
time anywhere.
6. Since the patient can control who can see their health records, there is no risk of
privacy associated with the system (Wager et al., 2017).
7. My Health Record System is expected to increase the safety of the patients and it is
convenient to use as well.
Conclusion
Analysis of the problems, capabilities and the benefits of the “My Health Record” System
prove that the system should be implemented as soon as possible. Since the funding for the
system has already been sought, it is better to start the implementation of the project in order to
develop a working system as soon as possible. This system will enhance the quality of the
medical services provided to the patient. The confidential information of the patients will be kept
private in the system and therefore, it will not be difficult to earn the patients’ trust in the system
adaptation.

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SYSTEM ANALYSIS PG
References
DesRoches, C. M., Charles, D., Furukawa, M. F., Joshi, M. S., Kralovec, P., Mostashari, F., ... &
Jha, A. K. (2013). Adoption of electronic health records grows rapidly, but fewer than half of US
hospitals had at least a basic system in 2012. Health Affairs, 32(8), 1478-1485.
Koh, H. K., Brach, C., Harris, L. M., & Parchman, M. L. (2013). A proposed ‘health literate care
model’would constitute a systems approach to improving patients’ engagement in care. Health
Affairs, 32(2), 357-367.
Pearce, C., & Bainbridge, M. (2014). A personally controlled electronic health record for
Australia. Journal of the American Medical Informatics Association, 21(4), 707-713.
Silow-Carroll, S., Edwards, J. N., & Rodin, D. (2012). Using electronic health records to
improve quality and efficiency: the experiences of leading hospitals. Issue Brief (Commonw
Fund), 17(1), 40.
Thilakanathan, D., Chen, S., Nepal, S., Calvo, R., & Alem, L. (2014). A platform for secure
monitoring and sharing of generic health data in the Cloud. Future Generation Computer
Systems, 35, 102-113.
Wager, K. A., Lee, F. W., & Glaser, J. P. (2017). Health care information systems: a practical
approach for health care management. John Wiley & Sons.