Analysis of the Embu County Public Service Board Annual Report 2015

The Embu County Public Service Board's 2015 Annual Report details the board's activities, challenges, and achievements during the year. The report outlines the board's mandate, composition, and values, emphasizing compliance with constitutional principles. Key achievements include recruitment, training programs, and the development of a strategic plan. The report also addresses challenges such as funding constraints, human resource issues, and the impact of the interdiction of key officials. The report covers various committees, including those focused on training, promotion, recruitment, performance management, and program administration. The report also highlights the board's strategic plan, customer service charter, and logo. The report concludes with planned activities for the following year and includes annexes with relevant documents and rulings. The report provides valuable insights into the board's operations and its efforts to improve public service delivery in Embu County, Kenya. This report is a valuable resource for students studying public administration, human resource management, and local government in Kenya.

PUBLIC SERVICE BOARD
EMBU COUNTY
Annual Report
For The Period Ended 31st December 2015
Contact Address:
P.O BOX 2871 - 60100, EMBU
Tel: [phone]

CONTENTS
LIST OF ABBREVIATIONS
FORWARD
EXECUTIVE SUMMARY
1.0: INTRODUCTION
1.1: MANADATE OF THE BOARD 7
1.2: COMPOSITION OF THE BOARD 10
1.3: REPORTING REQUIREMENTS OF THE BOARD 10
1.4: MISSION AND VISION OF THE BOARD 11
1.5: VALUES AND PRINCIPLES 11
2.0: ACHEVEMENTS
2.1: VALUES AND PRINCIPLES COMPLIANCE 12
2.2: ADMINISTRATION OF THE BOARD 13
2.3:COMMITTEE ON TRAINING, HRM,HR POLICES AND AUDIT
2.3.1 WORKSHOP AT ISAAC WALTON ON JOB EVALUATION BY THE
SALARIES AND REMUNERATIONS COMMISSION 14
2.3.2 TRAINING FOR BOARD MEMBERS AND SECRETARIAT ON HUMAN
RESOURCE MANAGEMENT AND POLICY DEVELOPMENT 15
2.3.3. CAPACITY BUILDING OF BOARD’S SECRETARIAT 16
2.3.4 WORKSHOP AT ZANZIBAR FOR BOARD MEMBERS AND SECRETARY
ON HIGH PERFORMANCE PROGRAMME 17
2.3.5 CONFERENCE FOR SECRETARIES 20
2.3.6 OFFICE MANAGEMENT COURSE FOR THE RECORD MANAGEMENT
OFFICERS 21
2.3.7 CAPACITY BUILDING FOR BOARD MEMBERS ON CORPORATE
GOVERNANCE 22
2.3.8 OTHER WORKSHOPS ATTENDED BY BOARD MEMBERS
2.3.8.1 SRC CAPACITY BUILDING WORKSHOP HELD IN NAKURU 23
2.3.8.2 EACC WORKSHOP HELD IN NAIROBI 24
2.3.8.3 MINISTRY OF WATER WORKSHOP 25
2.3.8.4 SENSITIZATION MEETING ON JOB EVALUATION 26
2.4. COMMITTEE ON PROMOTION OF STAFF AND COMPLIANCE WITH
NATIONAL VALUES
2.4.1 BOARD’S INTERNAL OPERATIONS 27
2.4.2. APPOINTMENTS 28
2.4.3 FAMILIARIZATION VISITS TO THE DEPARTMENTS 28
2.4.4. PUBLIC PARTICIPATION WORKSHOP ON PROMOTION OF
COHESION IN EMBU COUNTY 28
2.4.5 STAKEHOLDERS WORKSHOPS ON BOARD,S STRATEGIC
PLAN 29
2.5: COMMITTEE ON RECRUITMENT AND SELECTION AND HR AUDIT
2.5.1 GENERAL RECRUITMENT 30
2.5.1.1 WARD ADMINISTRATORS 30
2.5.1.2 DIRECTORS 32
2.5.2 DELEGATION OF AUTHORITY 34

2.5.3 APPOINTMENT OF DOCTORS 35
2.5.4 2015 RECRUITMENTS 36
2.6 COMMITTEE ON PERFORMANCE MANAGEMENT AND DISCIPLINE
2.6.1 INTER COUNTY TRANSFERS 52
2.6.2 RE-DESIGNATION OF APPOINTED HEADS OF DEPARTMENT AND
AND SUBCOUNTY REVENUE OFFICERS 53
2.6.3 NYERI INDUSTRIAL COURT PETITION NO.14 OF 2014 ELIAS
MUGENDI NJERU & 41 OTHERS – VS-EMBU COUNTY PUBLIC
SERVICE BOARD & 3 OTHERS 54
2.7: COMMITTEE ON ADMINISTRATION OF BOARD PROGRAMMES AND
AGENDA
2.7.1 ACQUISITIONOF PUBLIC SERVICE BOARD OFFICES 57
2.7.2 BRANDING OF PUBLIC SERVICE BOARD OFFICES 58
2.7.3 BOAD’S FIVE YEAR STRATEGIC PLAN 59
2.7.4 BOARD CHARTER 59
2.7.5 BOARD CUSTOMER SERVICE CHARTER 59
2.7.6 BOARD LOGO
3.0: CHALLENGES AND RECOMMENDATIONS
4.0 PLANNED ACTIVITIES FOR YEAR ENDING DECEMBER, 2016

ANNEXES
ANNEX I - BOARD MEMBERS
ANNEX II – CAUSE 5 OF 2015 RULING - 20TH NOVEMBER,2015
ANNEX III – STAY ORDER- 2ND DECEMBER, 2015
ANNEX IV – BOARD LOGO
ANNEX V – BOARD CHARTER
ANNEX VI– SERVICE CHARTER

LIST OF ABBREVIATIONS
H.E. - HIS EXCELLENCY
CEC - COUNTY EXECUTIVE COMMITTE
CPSB - COUNTY PUBLIC SERVICE BOARD
ECPSB - EMBU COUNTY PUBLIC SERVICE BOARD
CS - COUNTY SECRETARY
CEO - CHIEF EXECUTIVE OFFICER
PE & MS -PRINCIPAL ESTABLISHEMENT & MANAGEMENT SERVICES
PR & S - PRINCIPAL RECRUITMENT AND SELECTION

FORWARD -CHAIRPERSON
The County Public Service Board is established under Section 57 of the County Government Act,
2012. The board is required under Section 59 (5) to prepare regular reports for submission to the
County Assembly. This introduces a new accountability framework on the discharge of the board’s
mandate.
To enhance equity in the employment across all the regions of the county, the board adressed the
issue of diversity in the communities in the public service through implementation of the policy of
equitable regional representation in appointments to reflect the face of the county. The county
population also comprises several communities which need appropriate representation in the
worksforce.
During the year under review, the board implemented various programmes aimed at fulfilling its
mandate for continuous improvement in service delivery and promotion of good governance.
During the year the board received feedback on its services from the citizens through public
participation.
In the discharge of its mandate, the board faced a number of challenges which included lack of
funds, human resources and inadequate office space among others.
The interdiction of the Chairman and the Secretary from 19th March, 2015 through to November
2015 was the most devastating period of the board. However, the court through Cause 5 of 2015
made a comprehensive ruling on the matter. The court reinstated the chairman with effect from
20th November, 2015. It also underscored the independence of the board as enshrined in the
Kenya Consitution and the County Government Act, 2012. It is hoped that henceforth the board
will be in a position to discharge its duties without fear or favour.
I commend the CPSB secretariat for its great contribution to the board’s execution of its mandate.
Further, I wish all the arms of the Embu County Government and its staff a Merry Festive Season
and a fruitful New Year, 2016.
God bless you all.
MUNDIA GETERIA
CHAIRPERSON
PUBLIC SERVICE BOARD

EXECUTIVE SUMMARY
The Board has worked tirelessly to fulfill its mandate in management of Human Capital. This is in
adherence to Articles 10 and 232 of the Constitution that requires the CPSB to promote values and
principles as outlined by the constitution. These values and principles are meant to ensure there is
equity and fairness in a competitive environment.
The Board identified the need to replace officers and fill the gaps that arise from time to time. In
order to have good governance of the County Government, recruitment of key staff was of critical
importance to ensure continuous service delivery. As an independent corporate body the board
envisage to have the first Strategic plan fully implemented. Based on the approved organization
structure we shall make our dream come true. In the meantime, we are in process of getting more
space by way of acquiring offices spacious enough to accommodate the secretariat staff.
Despite the above, the Board utilized its members to carry out the recruitment of the key positions
that were required from time to time. This was challenging work that required dedication and I
need to thank the Board members for their determination.
During the year the board experienced various challenges key of them being the interdiction of the
Chairman and the Secretary from the 19th March 2015. The undersigned reported back in mid-
October 2015 while the Chairman resumed duty on court orders after the case cause 5 of 2015 he
had filed was determined on 20th November 2015. It is my belief that those who were left and
whose work is majority of what is reflected in this report, considered the interests of the board than
any other. The judgement made has far reaching effects to the County as it sets critical
precedence which is worth noting and is herein attached for ease of reference.
This is the third annual report that is required to be submitted to the County Assembly every
December persuant to Section 59 of the County Government Act.
May I take this opportunity to also thank all the members of Embu County Government for their
contribution and co-operation towards making the County as the best in the Country..
God Bless you all.
CS. JOHNSON NYAGGAH
SECRETARY/CEO
PUBLIC SERVICE BOARD

PART 1
1.0: INTRODUCTION
1.1: Mandate Of The Board
The County Public Service Board (CPSB) is established under County Government
Act of 2012, Section 57 to act on behalf of the County Public service established
under Article 235 (1) of the constitution1. The CPSB as stipulated by Section 57 (a)
shall be a body corporate with perpetual succession and a seal; and (b) capable of
suing and being sued in its corporate name.
The functions and powers of the County Public Service Board as stipulated in
Section 59,
(1) Shall be on behalf of the County Government to:
(a) Establish and abolish offices in the county public service;
(b) Appoint persons to hold or act in offices of the county public service
including in the Boards of cities and urban areas within the county and to
confirm appointments;
(c) Exercise disciplinary control over, and remove, persons holding or acting
in those offices as provided for under this Part;
(d) Prepare regular reports for submission to the county assembly on the
execution of the functions of the Board;
(e) Promote in the county public service the values and principles referred to
in Articles 10 and 232;
(f) Evaluate and report to the county assembly on the extent to which the
values and principles referred to in Articles 10 and 232 are complied with
in the county public service;
1 Constitution means the constitution of Kenya
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(g) Facilitate the development of coherent, integrated human resource
planning and budgeting for personnel emoluments in counties;
(h) Advise the county government on human resource management and
development;
(i) Advise county government on implementation and monitoring of the
national performance management system in counties;
(j) Make recommendations to the Salaries and Remuneration Commission,
on behalf of the county government, on the remuneration, pensions and
gratuities for county public service employees.
(2) In appointing a person as a secretary to a board of a city or an urban area
under subsection (1)(a), the County Public Service Board shall ensure that
such person is a certified public secretary of good professional standing.
(3) The reports under subsection (1)(d) shall contain the details of persons
appointed including gender, persons with disabilities, persons from the
minority and marginalized communities.
(4) In the performance of its functions under subsection (1)(e), the County Public
Service Board shall have powers to—
(a) Inform and educate county public officers and the public about the values
and principles;
(b) recommend to the county government effective measures to promote the
values and principles;
(c) assist county government in the formulation and implementation of
programmes intended to inculcate in public officers the duty to uphold the
values and principles;
(d) advise the County Government on their obligations under international
treaties and conventions on good governance in the county public
service;
(e) visit any county public office or body with a view to assessing and
inspecting the status of compliance with the values and principles;
(f) investigate, on its own initiative or upon a complaint made by any person
or group of persons, the violation of any values and principles;
(g) recommend to the relevant lawful authority, any necessary action in view
of the violation of the values and principles by any person or public body;
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(h) cooperate with other institutions working in the field of good governance
in the public service; and
(i) Perform any other functions as the Board considers necessary for the
promotion of the values and principles.
(j) The CPSB shall Present a report under subsection (1)(f) to the county
Assembly detailing all the steps taken and decisions made by the board;
specific recommendations that require to be implemented in the
promotion and protection of the values and principles; specific decisions
on particulars of persons or public body who have violated the values and
principles, including action taken or recommended against them; include
any impediment in the promotion of the values and principles; and
include the programmes the board is undertaking or has planned to
undertake in the medium term towards the promotion of the values and
principles.
The public Service Board is also vested with the mandate to establish public offices
within the County Public Service in accordance with the criteria stipulated in Section
60 (1) if it is satisfied that—
(a) the establishment of the public office shall serve public interest in line with the
core functions of the county government;
(b) there exists no other public office in the county public service discharging or
capable of discharging the duties for which the county is requested to
establish another office;
(c) upon the establishment of the office, the office shall be vacant to be filled
competitively and transparently in accordance with the prescribed appointment
or promotion procedures;
(d) the establishment of the office including its level of grading, qualification and
remuneration shall not disadvantage similar offices in the county public service
or occasion unfair competition for staff among county public bodies;
(e) the establishment of the office shall not confer unfair advantage to a group of
or individual serving public officers;
(f) the county government entity has prudently utilized offices previously provided
in its establishment; and
(g) funding for the office to be established is duly provided for.
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Section 60 (2) further stipulates that in determining the provision of funding under
subsection (1)(g), the County Public Service Board shall take due regard to the need
to limit the component of personnel emoluments to a level that does not adversely
affect other budgetary provisions in the recurrent vote.
As stipulated in Section 60 (3), a written request for establishment of an office
complying with the conditions in this section shall be submitted to the Board by the
concerned head of department. Consequently in Section 60 (4), in deciding whether
or not to establish a public office, the County Public Service Board shall take into
account—
(a) The overall workload in the county public service concerned; and
(b) The suitability of that department but not any other to be the domicile of the
public office to be established.
1.2 COMPOSITION OF THE BOARD
The CPSB is composed of the Chairperson, not less than three and not more than
five members and a Certified Public Secretary of good standing all appointed by the
Governor persuant to County Government Act 2012, Section 58 (1).
The Embu County Public Service Board has four members, Secretary and the
Chairman. The list of all the board members is as attached. (ANNEX I - Board
Members)
1.3 REPORTING REQUIREMENT OF THE BOARD
In Section 59 subsection (1)(f), the Board2 is required by the law to evaluate and
report to the County Assembly on the extent to which the values and principles
referred to in Articles 10 and 232 are complied with in the county public service.
Pursuant to this the Board present this report every December to the County
Assembly as stipulated by Section 59 subsection (5). This report by the County
Public Service Board shall:-
(a) be delivered each December to the County Assembly.
(b) include all the steps taken and decisions made by the board;
(c) include specific recommendations that require to be implemented in the
promotion and protection of the values and principles;
2 Board refers to the County Public Service Board
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(d) include specific decisions on particulars of persons or public body who
have violated the values and principles, including action taken or
recommended against them;
(e) include any impediment in the promotion of the values and principles; and
(f) include the programmes the board is undertaking or has planned to
undertake in the medium term towards the promotion of the values and
principles.
The Board shall then proceed to publish this report in the county Gazette not later
than seven days after the report has been delivered to the county assembly as a
requirement in Section 59 (6).
1.4 VISION AND MISSION OF THE BOARD3
Vision: To be the leading county in Public Service Management.
Mission: To promote an effective and efficient service delivery
Core Values: Integrity, Professionalism, Equity & Fairness, Teamwork, Dilligence
1.5: VALUES AND PRINCIPLES
The County Public Service Board is governed by the established values and
principles. The constitution, Article 10(2) stipulates the national values and principles
of governance, which includes;
(a) Patriotism, national unity, sharing and devolution of power, the rule of law,
democracy and participation of the people;
(b) Human dignity, equity, social justice, inclusiveness, equality, human rights,
non-discrimination and protection of the marginalised;
(c) Good governance, integrity, transparency and accountability; and
(d) Sustainable development.
It is in the light of these provisions that the CPSB observes the Values and principles
of County public service stipulated in Article 232 (1), which include;
(a) High standards of professional ethics;
3 Board refers to the County Public Service Board
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