Business Information System for Enrollment at National University

This report outlines a proposal for incorporating a new Enrollment System at National University. It details the scope of the Business Information System (BIS), system capabilities including enrollment phase, applicant management, settings, payment gateway integration, complaint services, and live chat. The report highlights business benefits such as improved student access to academic information and streamlined enrollment procedures. It also covers the resources required, including hardware, software, and human resources, along with a stakeholder map identifying key interests. A feasibility analysis addresses technical, economic, legal, and operational risks. The proposed outcomes include improved student identification, financial benefits, and a competitive edge for the university. The report concludes that implementing the new Enrollment System will significantly improve enrollment procedures and overall management at National University.

Running head: INCORPORATION OF ENROLLMENT SYSTEM
Incorporation of Enrollment System
Name of the Student
Name of the University
Author Note:

1INCORPORATION OF ENROLLMENT SYSTEM
Table of Contents
Introduction......................................................................................................................................2
Scope of BIS....................................................................................................................................2
Project Introduction.........................................................................................................................2
System Capabilities.........................................................................................................................3
Business benefits.............................................................................................................................3
Resources required...........................................................................................................................4
Stakeholder Map..............................................................................................................................5
Feasibility of the project..................................................................................................................6
Proposed outcome............................................................................................................................6
Conclusion.......................................................................................................................................7
Reference.........................................................................................................................................9

2INCORPORATION OF ENROLLMENT SYSTEM
Introduction
The foremost determination of the system vision document is to understand the
importance of the incorporation of an Enrolment System in National University. The paper will
be discussing the system capabilities, the impact of the use of this business information system,
resources required in the installation procedure, stakeholder mapping and the feasibility of the
project (Raymer, Biddle & Guan, 2017). Concepts of object orientation methodology along with
SDLC will be discussed in this paper. This business proposal will very much beneficial for the
university to manage their enrol procedure throughout their academic year.
Scope of BIS
The Enrolment System can be very much important for this educational organization to
manage the information of the students. The courses available for the students can be selected by
the students with the help of this Business Information System. Students can make all the
necessary changes using the BIS (Ballarino & Panichella, 2016). The BIS will be also useful for
the students as it will be integrated with most of the reputed payment gateways and payment
options as a subsystem. The commencement dates of the academic terms and other essential
information can be available to the students using this new BIS.
Project Introduction
System analysis is one of the most important primary features of this project, all the
specifying requirements of the BIS has to be documented. The project can follow towards the
next step which is the system design which will be examining the components of the BIS which
can be physically implemented. The current financial feature and the expectations of the
consumers of this BIS have to be aligned to provide flexibility to the entire proceedings.

3INCORPORATION OF ENROLLMENT SYSTEM
System Capabilities
The concepts of SDLC can be applied in this phase of the project considering all the
difficulties of the project such as the financial management, time management and resource
management (Aljawarneh, Alawneh & Jaradat, 2017). The different stages of SDLC such as the
planning phase can consider the surrounding environment of the new BIS, defining the role of
the stakeholders is important for this project, designing the components of the Enrolment
System, building a professional environment around the BIS, testing the impact of the system
and deployment of any additional modules if required.
The concepts of object oriented methodology is a system development approach which
can be used by the primary stakeholder of National University to understand the system
capabilities of the proposed BIS.
The features of the new BIS are as followings:
 Enrolment phase
 Applicants
 Settings
 Payment gateways.
 Complaints service.
 Live chat.
Business benefits
The business benefits of the new Enrolment System can be very much beneficial for
National University as it can help the students to understand all the academic events of this
organization such as their commencement dates and orientations. The BIS can be hugely

4INCORPORATION OF ENROLLMENT SYSTEM
beneficial for the students regarding their enrolment procedure for the three semesters which are
going to be conducted in a year (Agirdag, Yazici & Sierens, 2015). There are numerous benefits
for the use of the enrolment system. This real time registration technique can contribute hugely
to the profitability of the organization.
Resources required
Hardware and software requirements
 CPU over 2 GHz
 Active high-speed internet connection
 2GB RAM
 Monitor Resolution must be 1024 X 768 or higher
Human Resource
Numerous resources other resources are required for the incorporation of the Enrolment
System in National University such as the dedicated IT professional who will be looking forward
to work with the complexities of the BIS (Laudon & Laudon, 2016). The IT governance plan can
plan the entire project proceedings using the available resources. The risk mitigation team can
identify the risks in the first place so that there are real challenges regarding the completion of
the project. The helping hand of this new BIS is the customer care services which will be guiding
all the students who are facing any kinds of difficulties while assessing their accounts in the new
system (Kennedy, Quinn & Lyons, 2018). Apart from the human resources, Knowledge
Management System can be incorporated into this organization which will be helping to
understand the decision making process regarding this project (Bekaert & Hodrick, 2017).

5INCORPORATION OF ENROLLMENT SYSTEM
Customer Relationship Management can be also helpful for the students to deal with their
challenges after using the BIS.
Financial
Financial help from shareholders of the business of around $5000000 AUD is required
for the installation procedure of the new BIS in National University.
Stakeholder Map
Figure 1: Stakeholder Mapping
(Source: Created by the author)

6INCORPORATION OF ENROLLMENT SYSTEM
The interest of the stakeholders are discussed in the below table.
Stakeholders Interest in the project
Shareholders of the organization Improved business sales
Project managers Successful utilization of the resources
Students Optimized enrolment procedure
Sales and marketing team Business strategies for the growth of the
organization
Table 1: Stakeholder interests
(Source: Created by the author)
Feasibility of the project
There are numerous risks associated with this project which are described below.
 Technical feasibility: Compatibility issues with the existing legacy system of National
University.
 Economic feasibility: Management of human resources for this project.
 Legal feasibility: Authorization of the enrolment process is also a significant risk
associated with this project which cab solved by having a separate admin panel for the
dashboard for this BIS
 Operational feasibility: Service continuity of the proposed BIS is also a risk factor for
this project.
Proposed outcome
There can be three different categories of proposed outcomes for this project such as the
followings:

7INCORPORATION OF ENROLLMENT SYSTEM
 The potential students of this organization can be identified using the new BIS, the entire
enrolment procedure can be very much beneficial from the financial perspective of the
organization (Finkler, Smith & Calabrese, 2018). Using this new business Information
System this organization can have a competitive edge over the other similar educational
organizations.
 The complexities faced by the students for a long period of time to track the educational
activities of the organization in terms of the commencement dates and orientation week
can be reduced using the new Enrolment System.
 The incorporation of a new Enrolment System has numerous complexities, the
feasibilities of this project have to be minimised so that the desired results are obtained
from the BIS.
Conclusion
This business proposal concludes the scope of the new Enrolment System at National
University. The introduction of the project and the system capabilities of this project can be
determined from this paper. The features of the new BIS such as the enrolment phase, payment
gateways and live chat options can be also understood from the paper. The business benefits and
the resources required are described briefly in this paper as well in terms of the hardware and
software required for this BIS like 2GB RAM and high-speed internet connection. The role of
the stakeholder and their interest areas can be identified from the stakeholder mapping. The
different types of feasibility such as operational feasibility, legal feasibility, and economic
feasibility can be also determined from the paper. The paper concludes with the proposed
outcome of the project from the point of view of different stakeholders of the project like the
students and school authorities. Thus the proposal can be very much beneficial for the

8INCORPORATION OF ENROLLMENT SYSTEM
management of National University to incorporate a new Enrolment System for improving the
current enrolment procedures.

9INCORPORATION OF ENROLLMENT SYSTEM
Reference
Agirdag, O., Yazici, Z., & Sierens, S. (2015). Trends in pre-school enrolment in Turkey: unequal
access and differential consequences. Comparative Education, 51(4), 537-554.
Aljawarneh, S. A., Alawneh, A., & Jaradat, R. (2017). Cloud security engineering: Early stages
of SDLC. Future Generation Computer Systems, 74, 385-392.
Ballarino, G., & Panichella, N. (2016). Social stratification, secondary school tracking and
university enrolment in Italy. Contemporary Social Science, 11(2-3), 169-182.
Bekaert, G., & Hodrick, R. (2017). International financial management. Cambridge University
Press.
Finkler, S. A., Smith, D. L., & Calabrese, T. D. (2018). Financial management for public,
health, and not-for-profit organizations. CQ Press.
Kennedy, J., Quinn, F., & Lyons, T. (2018). Australian enrolment trends in technology and
engineering: putting the T and E back into school STEM. International Journal of
Technology and Design Education, 28(2), 553-571.
Laudon, K. C., & Laudon, J. P. (2016). Management information system. Pearson Education
India.
Raymer, J., Biddle, N., & Guan, Q. (2017). A multiregional sources of growth model for school
enrolment projections. Australian Population Studies, 1(1), 26-40.