EPM5700 Project Management IT: IT Centre Development - Stage 3 Plan

This document presents Stage 3 of a project focused on the development of a new Information Technology Centre. It includes a comprehensive computerized planning list with tasks, a work breakdown structure (WBS), and activity durations, spanning from project initiation to IT implementation. The project plan incorporates a PDM diagram and Gantt chart for visual representation of the project timeline and dependencies. Furthermore, the document provides a detailed budget report aligned with the WBS, resource schedules derived from the Gantt chart, and a budget and cost forecast utilizing an S-curve analysis. The analysis includes earned value and cumulative cost assessments, offering insights into the project's financial aspects and resource allocation.

Running Head: PROJECT MANAGEMENT
Development of a New Information Technology Centre – Stage 3
Name of the Student
Name of the University

1PROJECT MANAGEMENT
Stage 3 – Computerized Planning
List of Tasks, Work Breakdown Structure and Activity Durations
WBS Task Name Duration Start Finish
0 Development of Information Technology Center 54 wks Mon 7/1/19 Fri 7/24/20
1 Development of the IT Center 27 wks Mon 7/1/19 Fri 1/10/20
1.1 Develop Project Plan 2 wks Mon 7/1/19 Fri 7/12/19
1.2 Select Land for the Construction of the IT Center 2 wks Mon 7/15/19 Fri 7/26/19
1.3 Purchase the Property 4 wks Mon 7/29/19 Fri 8/23/19
1.4 Hire Contractor for the Construction Works 1 wk Mon 8/26/19 Fri 8/30/19
1.5 Develop Blueprint for the IT Center 3 wks Mon 9/2/19 Fri 9/20/19
1.6 Recruit Workers for the Construction of the IT
Center 2 wks Mon 9/23/19 Mon 10/7/19
1.7 Procure Construction Materials 2 wks Tue 10/8/19 Mon 10/21/19
1.8 Start Construction 1 wk Tue 10/22/19 Mon 10/28/19
1.9 Construction of the IT Center 7 wks Tue 10/29/19 Tue 12/17/19
1.10 Interior and Exterior Works 3 wks Wed 12/18/19 Fri 1/10/20
2 Development and Implementation of IT 27 wks Mon 1/13/20 Fri 7/24/20
2.1 Developing Requirements for IT 2 wks Mon 1/13/20 Fri 1/24/20
2.2 Hire IT Development Team 2 wks Tue 1/28/20 Mon 2/10/20
2.3 Discuss IT Requirements 2 wks Tue 2/11/20 Mon 2/24/20
2.4 Assign Funds 1 wk Tue 2/25/20 Mon 3/2/20
2.5 Purchase Hardware 1 wk Tue 3/3/20 Tue 3/10/20
2.6 Purchase Software 1 wk Wed 3/11/20 Tue 3/17/20
2.7 Installation of Hardware 3 wks Wed 3/18/20 Tue 4/7/20
2.8 Installation of Software 2 wks Wed 4/8/20 Thu 4/23/20
2.9 IT System Development 6 wks Fri 4/24/20 Thu 6/4/20

2PROJECT MANAGEMENT
2.10 System Testing 5 wks Fri 6/5/20 Fri 7/10/20
2.11 Handover and Go Live 1 wk Mon 7/13/20 Fri 7/17/20
2.12 Sign Off and Closing 1 wk Mon 7/20/20 Fri 7/24/20
Project Calendar
Holiday Date
2019
Final before AFL Grand Final 27th September
Melbourne Cup 5th November
Christmas Day 25th December
Boxing Day 26th December
2020
New Year’s Eve 1st January
Australia Day 27th January
Labour Day 9th March
Good Friday 10th April
Easter 13th April
Queen’s Birthday 8th June

3PROJECT MANAGEMENT
PDM Diagram and Gantt Chart
Figure 1: PDM Diagram
(Source: Created by Author)

4PROJECT MANAGEMENT
Figure 2: Gantt Chart of the Project
(Source: Created by Author)

5PROJECT MANAGEMENT
Weekly Gantt Chart
Figure 3: Weekly Gantt Chart
(Source: Created by Author)
Final Cost and Detailed Budget Reports as per WBS
The detailed budget report and breakdown is shown in the following table.
Task Name Duration Cost
Development of Information Technology Center 54 wks $62,636,400.00
Development of the IT Center 27 wks $38,384,000.00
Develop Project Plan 2 wks $24,000.00
Select Land for the Construction of the IT Center 2 wks $24,000.00
Purchase the Property 4 wks $30,048,000.00
Hire Contractor for the Construction Works 1 wk $12,000.00
Develop Blueprint for the IT Center 3 wks $36,000.00
Recruit Workers for the Construction of the IT
Center 2 wks $10,000.00

6PROJECT MANAGEMENT
Procure Construction Materials 2 wks $4,010,000.00
Start Construction 1 wk $20,000.00
Construction of the IT Center 7 wks $4,140,000.00
Interior and Exterior Works 3 wks $60,000.00
Development and Implementation of IT 27 wks $24,252,400.00
Developing Requirements for IT 2 wks $20,000.00
Hire IT Development Team 2 wks $20,000.00
Discuss IT Requirements 2 wks $20,000.00
Assign Funds 1 wk $10,000.00
Purchase Hardware 1 wk $510,000.00
Purchase Software 1 wk $510,000.00
Installation of Hardware 3 wks $24,000.00
Installation of Software 2 wks $16,000.00
IT System Development 6 wks $23,048,000.00
System Testing 5 wks $37,000.00
Handover and Go Live 1 wk $15,400.00
Sign Off and Closing 1 wk $22,000.00
Resource Schedules from Gantt Chart
Resource schedule from the Gantt chart is shown below.
Task Name Start Finish Resource Names
Development of Information
Technology Center Mon 7/1/19 Fri 7/24/20
Development of the IT Center Mon 7/1/19 Fri 1/10/20
Develop Project Plan Mon 7/1/19 Fri 7/12/19 Project Manager
Select Land for the Construction of
the IT Center Mon 7/15/19 Fri 7/26/19 Project Manager
Purchase the Property Mon 7/29/19 Fri 8/23/19 Project Manager, Land Costs[1]

7PROJECT MANAGEMENT
Hire Contractor for the
Construction Works Mon 8/26/19 Fri 8/30/19 Project Manager
Develop Blueprint for the IT Center Mon 9/2/19 Fri 9/20/19 Project Manager
Recruit Workers for the
Construction of the IT Center Mon 9/23/19 Mon 10/7/19 Building Contractor
Procure Construction Materials Tue 10/8/19 Mon 10/21/19 Building Contractor, Material Costs[1]
Start Construction Tue 10/22/19 Mon 10/28/19 Labour Team
Construction of the IT Center Tue 10/29/19 Tue 12/17/19 Labour Team, Construction Costs[1]
Interior and Exterior Works Wed 12/18/19 Fri 1/10/20 Labour Team
Development and Implementation
of IT Mon 1/13/20 Fri 7/24/20
Developing Requirements for IT Mon 1/13/20 Fri 1/24/20 Technical Supervisor
Hire IT Development Team Tue 1/28/20 Mon 2/10/20 Technical Supervisor
Discuss IT Requirements Tue 2/11/20 Mon 2/24/20 Technical Supervisor
Assign Funds Tue 2/25/20 Mon 3/2/20 Technical Supervisor
Purchase Hardware Tue 3/3/20 Tue 3/10/20 Technical Supervisor, Hardware Costs[1]
Purchase Software Wed 3/11/20 Tue 3/17/20 Technical Supervisor, Software Costs[1]
Installation of Hardware Wed 3/18/20 Tue 4/7/20 IT Developer
Installation of Software Wed 4/8/20 Thu 4/23/20 IT Developer
IT System Development Fri 4/24/20 Thu 6/4/20 IT Developer, IT Development Costs[1]
System Testing Fri 6/5/20 Fri 7/10/20 System Tester
Handover and Go Live Mon 7/13/20 Fri 7/17/20 IT Developer, System Tester
Sign Off and Closing Mon 7/20/20 Fri 7/24/20 Project Manager, Technical Supervisor
Budget and Cost Forecast with S-Curve
The budget and cost forecast is shown in the following diagram using earned value and
cumulative cost analysis in the MS Project software.

8PROJECT MANAGEMENT
June 30, 2019
July 21, 2019
August 11, 2019
September 1, 2019
September 22, 2019
October 13, 2019
November 3, 2019
November 24, 2019
December 15, 2019
January 5, 2020
January 26, 2020
February 16, 2020
March 8, 2020
March 29, 2020
April 19, 2020
May 10, 2020
May 31, 2020
June 21, 2020
July 12, 2020
$0.00
$10,000,000.00
$20,000,000.00
$30,000,000.00
$40,000,000.00
$50,000,000.00
$60,000,000.00
$70,000,000.00
Cost Cumulative Cost
Figure 4: Budget and Cost Forecast of the Project
(Source: Created by Author)
3 4 1 2 3
$0.00
$10,000,000.00
$20,000,000.00
$30,000,000.00
$40,000,000.00
$50,000,000.00
$60,000,000.00
$70,000,000.00
S Curve
Cumulative Cost
Figure 5: Cumulative Cost of the Project
(Source: Created by Author)