EPM5700 Project Management: John Wiley IT Infrastructure Project

This project report, prepared for the EPM5700 Project Management and Information Technology course, focuses on recommending a comprehensive Project Management Information System (PMIS) for John Wiley Information Technology Infrastructure Company. The report begins with an executive summary and outlines the project's scope, aims, and objectives, which include identifying suitable hardware and software, and developing a staffing and training plan. The recommended hardware includes server components, monitors, printers, and networking equipment. The report suggests general PMIS software such as MS Project and Oracle Primavera P6 for scheduling, resource allocation, and project tracking. Additionally, it recommends Accelo as a specialized PMIS for project planning, tracking, and collaboration. A detailed breakdown of budget estimation for hardware and software is provided, along with a discussion of the rationale behind the recommendations. The report emphasizes the importance of training, suggesting in-house and online training, and the potential need to hire external training companies. The overall recommendation is to implement the PMIS, hardware and software to enhance project management capabilities within John Wiley IT, ensuring the organization's ability to manage projects effectively and efficiently for the next decade.

Running head: PROJECT MANAGEMENT INFORMATION TECHNOLOGY
John Wiley Information Technology Infrastructure Company
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT INFORMATION TECHNOLOGY
Executive summary
The paper mainly reflects on the organization “John Wiley technology infrastructure company”
that mainly undertake IT related projects. As the present PMIS that is used by the organization is
inadequate for managing the project effectively therefore the company decided to properly scrap
the entire system for implementing the new system in the coming future. The paper reflects that
software like MS project, Oracle Primavera P6 as well as Accelo is needed for managing the
daily operations. In addition to this, the different types of hardware that are needed are also
reflected. Moreover, the paper showcases the various training needs that are required to be
provided to the staffs of the organization for managing the daily operations and additionally
proper budget estimation is done for analyzing the amount of money that is needed for installing
new hardware and software within the organization.

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Table of Contents
Executive summary.........................................................................................................................1
1. Project scope................................................................................................................................3
2. Aims and objectives.....................................................................................................................3
3. Hardware suitable for the operation of the company...................................................................4
4. General PMIS software needed for the operation of the company..............................................5
5. Specialized PMIS suitable for the project...................................................................................7
6. Staffing and training plan............................................................................................................7
7. Breakdown of budget estimation.................................................................................................8
8. Discussion....................................................................................................................................9
9. Recommendations........................................................................................................................9
Bibliography..................................................................................................................................11

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1. Project scope
The scope of the project is to determine a new PMIS system for meeting the requirements
of the organization in the next 10 years. In addition to this, the organization also wants to gather
information about the required hardware and software. Moreover, proper staffing and training
facility is provided to the project team so that they can be able to undertake the operations of the
organization properly. Moreover, the project also assumes thee money that is needed for the new
hardware and software.
2. Aims and objectives
The main aim of the organization is to identify, evaluate as well as recommend a new PM
information system, general PMIS software as well as recognizing hardware requirements that
are mainly suitable For John Wiley technology company for managing the project in the future
effectively.
The project objectives are listed below:
 To recommend a new PMIS system for effective management of requirements in next 10
years
 To recommend general PMIS as well as specialized PMIS software for the organization
 To recognize the various hardware requirements that are needed for managing the
operations of the organization
 To determine the staffing requirement as well as providing total cost of expenditure on
the hardware and software of the company.

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3. Hardware suitable for the operation of the company
It is found that as every organization mainly requires proper set of hardware for running
the software effectively as in the absence of correct hardware, a number of challenges can occur.
Thus, it is quite important to select correct software and hardware for John Wiley information
technology infrastructure organization so that the organization can be able to manage its
operations in next 10 years properly. After successfully analyzing the needs of John Wiley
company, the following hardware are needed for undertaking daily operations within the
organization.
Server hardware-based requirements
 Hard disk -1TB
 Processor
 Windows 10 (64-bit OS)
 RAM-16 GB Mouse
 27’’ monitor screen
 Graphic card memory-6GB
Other hardware requirement
 Printer
 Modems
 Network related equipment’s including cables
 Hard disk for storage
 Pen drive
 Projector

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4. General PMIS software needed for the operation of the company
The general project management information system software that are mainly required
for the entire operation of the company are mainly listed below:
MS project: Microsoft project is one of the PM software that is mainly helpful in
designing the schedule and in assigning the resources to the various tasks as well as properly
managing and analyzing the progress of the project so that the entire work gets accomplished
within the assumed time and budget. By utilizing this particular software, all the project-based
activities can generally get inserted in a quite sequential way and the resources as well as time
for each of the project activity can be executed effectively (Meredith, Mantel Jr and Shafer
2017). In addition to this, this software is found to be beneficial in monitoring and controlling the
project progress and for making a lot of changes such that the entire project gets delivered on
time. The main advantages that are generally received by using the MS project are mainly listed
below:
 The MS project is helpful in properly managing the work of the project in a very much
easy as well as efficient manner.
 The MS project is also helpful in properly controlling the project resources as well as the
finances of the project
 It helps in reflecting the activities, milestones, start and completion date of the project as
well as cost and resources that are mainly required within the project (Hornstein 2015).
 The entire cost of the project gets traced for accomplishing the entire work activities
within the assumed time and budget.

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The features that are provided by MS project will generally be helpful for managing the
operations of John Miley infrastructure organization and thus it is mainly recommended for
successfully managing the resources as well as project quite effectively.
Oracle Primavera P6: It is considered as one of the management portfolio tools that is
mainly utilized for managing the numbers of the project that mainly ranges from different size
and shape. This tool is mainly utilized for properly designing, managing as well as executing the
portfolios. In addition to this, this particular software is helpful in providing proper flexibility for
carrying out large scale as well as refined projects with very much limited resources as well as
targets (Kumar et al. 2017). It is found that the Oracle Primavera P6 is helpful in planning,
managing as well as controlling all the different aspects of the project that is mainly utilized
within the PM software industry. The utilization of Oracle Primavera p6 within John Wiley
Infrastructure company will be helpful in providing a number of benefits that are mainly
illustrated below:
 This particular software is helpful in properly determining as well as mitigating the risks
of the project in terms of cost and schedule.
 It is found that the software is very much beneficial in properly forecasting the project
related tasks as well as resources which are mainly dependent on the requirement of the
entire project (Margareta, Constantin and Victor 2017).
 It further helps in properly optimizing the various resources which are needed within the
entire project.
 It further helps in improving communication between the planners and managers such
that the tools help in allowing proper notes related with the changes or additional

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information that can be properly communicated to the different users with the help of
software.
5. Specialized PMIS suitable for the project
It is found that for handling the operations of the organization, Accelo specialized PMIS
software is found to be suitable. According to Badewi (2016), Accelo is one of the PMIS that
helps in combing the different key requirement of project planning, tracking as well as
collaboration within one of the platforms for making it quite easy to assign work as well as
tracking the project progress. With the support for both the traditional as well as agile project
methodology, Accelo is helpful in gaining visibility for the project performance and for proper
availability of project resources such that the project work can be delivered on time. It helps the
organization to get rid if various types of inadequate tools which are robust and helps in
enhancing growth (Svejvig and Andersen 2015). Furthermore, it also helps in handling the
services of the client and assists in empowering the business by enabling them to give proper
professional service to both the staffs and client. The main features of Accelo includes proper
planning, collaboration, team scheduling, automated notifications, time tracking as well as
integration.
6. Staffing and training plan
It is found that in order to implement the software that is recommended, it is quite
necessary to give proper facility of training to the employees. Facility of training is helpful in
achieving proper facility of productivity, satisfaction as well as uniformity among the employees
for staying ahead of competitors. The ways of training with the help of which proper training
facility is provided are listed below:

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In-house training: In house training facility is provided to the staffs of the organization
for encouraging them with proper skills and knowledge on PMIS so that they can be able to
manage the operations of the organization effectively (Soomro, Shah and Ahmed 2016). The
facility of in-house training that is provided is not so expensive but they are unable to introduce
new knowledge for the staffs. In house training is mainly dependent on the skills and knowledge
of the trainer.
Online training: This facility of training is found to be very much low cost as it helps in
encouraging the staffs to properly learn new software with the help of subscription. In order to
get best option, it is quite important for the staffs to get motivated and must have proper
eagerness to learn
Hiring training companies: This is one of the best options for providing the facility of
training to the employees with the help of trained professional. It is found that the only
downside is because of the cost that is mainly involved is mainly losing the productivity of the
staffs during the sessions of training (Gloria and Oluwadara 2016).
7. Breakdown of budget estimation
The table that is provided below reflects on the breakdown of the cost that is required for
the software and hardware which are needed for John Wiley IT infrastructure company.
Serial
number
Hardware Units Cost per
unit
Total cost
(AUD)
1 Computers 10 2200 22000
2 Desktop workstation 35 900 31500
3 Monitor (27") 20 700 14000
4 Printer 8 500 4000
5 Modems 2 700 1400
6 Networking
components
- 0 0

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7 Keyboard 10 25 250
8 Mouse 10 20 200
9 Hard drives 10 80 800
10 Pen drives 30 12 360
11 Projector 1 1050 1050
Software
1 MS project 2016 1 1700 1700
2 Oracle Primavera P6 1 3500 3500
3 Accelo 1 75000/year 75000
4 Norton Antivirus 20 88/year 88
5 Microsoft office
2017
12 128/year 128
6 Photoshop 1 120/year 120
Total cost of software and hardware 155976
8. Discussion
It is found that for running the projects of John Wiley, it is quite important to incorporate
proper and effective PMIS, hardware as well as needed software. As projects are found as the
integral part for any organization therefore the organization wants to accomplish the project
within the assumed budget and time and therefore different types of software including MS
project, Oracle Primavera P6 as well as Accelo are helpful for the John Wiley IT infrastructure
company. MS project is one of the most popular software that is mainly helpful in planning and
tracking the time of the project effectively. On the other hand, Oracle Primavera P6 is one of the
most important project portfolios that is mainly utilized for managing, executing as well as
planning the entire project successfully (Laudon and Laudon 2016). In addition to this, Accelo
helps in combing the different key requirement of project planning, tracking as well as
collaboration for keeping track on the project. In addition to this, Accelo helps in proper
planning, tracking as well as effective automation of the project process.

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9. Recommendations
It is analyzed that PMIS is quite mandatory for every organization as it helps in
planning, managing as well as evaluating the project for making different types of decisions that
are beneficial for the organization. It is found that the entire PMIS system is helpful in attaining
success within IT sector by providing all the required hardware and software that are needed by
the organization for operating successfully. For John Wiley IT infrastructure organization, MS
project, Oracle Primavera as well as other specialized software like Accelo are suggested for
carrying out different operations smoothly. Accelo is very much recommended for the
organization. In addition to this, the hardware which are needed by John Wiley for undertaking
proper operations includes monitors, workstations, printers, keyboard, hard disk, mouse, plotters,
projectors and more. Along with this, it is necessary to provide proper facility of training to the
staffs of the organization so that they can be capable of working successfully.

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