Victoria University EPM5700 Assignment 2: WBS and Manual Scheduling

This project management assignment, created for Victoria University's EPM5700 course, presents a detailed project execution plan for building an Information Technology Center. The solution includes a project calendar, work breakdown structure (WBS), organization breakdown structure (OBS), and a responsibility assignment matrix (RAM). It outlines tasks, durations, and logical relationships, visualized through a Gantt chart. The assignment provides a cost estimation based on the WBS, a comprehensive risk register, and a schedule for subcontractors. Key elements involve initiation, planning, design, testing, and closing phases, encompassing land acquisition, resource allocation, and infrastructure configuration. The project addresses potential risks such as land acquisition challenges, resource scarcity, project delays, increasing costs, and political and market risks, along with mitigation strategies. The project culminates in stakeholder sign-off and post-maintenance planning, demonstrating a structured approach to project management principles.

Running head: PROJECT MANAGEMENT AND INFORMATION TECHNOLOGY
EPM5700 Project Management and Information Technology
Assignment 2
Stage 2
WBS and manual Scheduling
Name of Student-
Name of University-
Author’s Note-

1PROJECT MANAGEMENT AND INFORMATION TECHNOLOGY
Table of Contents
Project Calendar...............................................................................................................................2
Work Breakdown Structure.............................................................................................................2
Organization Breakdown Structure.................................................................................................3
Responsibility Assignment Matrix..................................................................................................3
List of tasks, durations and logical relationship..............................................................................6
Execution program...........................................................................................................................9
Cost of the project............................................................................................................................9
Risk Register..................................................................................................................................11
Sub-contractors schedule...............................................................................................................18
Bibliography..................................................................................................................................20

2PROJECT MANAGEMENT AND INFORMATION TECHNOLOGY
Project Calendar
Figure 1: Project calendar showing holidays
(Source: M S Project)
Work Breakdown Structure
Building Information
Technology Centre
Initiation phase
Scope development
plan
Land Choosing for
IT centre
Analysis of contract
signing and feasibility
Permission approval
Planning phase
Resource collection
analysis
Identification of
project deliverables
Mapping skills
Team allocation plan
Risk management
analysis
QS audit
Designing and
establishing phase
Reviewing phase of
contract
Requirement
identification
phase for
infrastructure
configuration
Settlement of
network channel,
hardware and
software
Testing phase
Unit test
Test for user
acceptance
Closing phase
Stakeholder signoff
Planning phase for
post maintainence

3PROJECT MANAGEMENT AND INFORMATION TECHNOLOGY
Figure 2: Work Breakdown Structure
(Source: M S Project)
Organization Breakdown Structure
Figure 3: Organization Breakdown Structure
(Source: Created by Author)
Responsibility Assignment Matrix
Task Name Project
Manager
Finance
Manager
System
Develop
er
Coder Teste
r
Applicatio
n
Programm
Contra
ctors
Sub-
Contra
Sponsor

4PROJECT MANAGEMENT AND INFORMATION TECHNOLOGY
er ctors
Scope development
plan
R A C
C I C I I
Land Choosing for
IT center
R R I A
C C C I
Analysis of contract
signing and
feasibility
A I C
A C I R
Permission approval R A I C I R
Resource collection
analysis
R
A A I
Identification of
project deliverables
R I A A
C R I
Mapping skills I R A I A A
Team allocation
plan
A I A
I R
Risk management
analysis
A C I
A R

5PROJECT MANAGEMENT AND INFORMATION TECHNOLOGY
QS audit I A C I R A A
Reviewing phase of
contract
R A I
C R A I
Requirement
identification
A I R
A C A I
Phase for
infrastructure
configuration
A C I R
R A C
Settlement of
network channel,
hardware and
software
A I R A
A R I
Unit test C A A I R A I
Test for user
acceptance
A I I
R A A
Stakeholder signoff R C A A A I R
Planning phase for
post maintenance
C I R A
A C I

6PROJECT MANAGEMENT AND INFORMATION TECHNOLOGY
List of tasks, durations and logical relationship
Task Name Duration Start Finish
Logical
Relationship
Building Information Technology
Centre
150 days Mon 9/09/19
Tue
14/04/20
Initiation phase 12 days Mon 9/09/19
Tue
24/09/19
Scope development plan 7 days Mon 9/09/19
Tue
17/09/19
Land Choosing for IT center 4 days
Wed
18/09/19
Mon
23/09/19
FS (Finish
to Start)
Analysis of contract signing and
feasibility
2 days
Wed
18/09/19
Thu
19/09/19
SS (Start to
Start)
Permission approval 1 day
Tue
24/09/19
Tue
24/09/19
FF (Finish
to Finish)
Planning phase 47 days
Wed
25/09/19
Mon 2/12/19
Resource collection analysis 11 days
Wed
25/09/19
Thu
10/10/19
FS

7PROJECT MANAGEMENT AND INFORMATION TECHNOLOGY
Identification of project
deliverables
8 days Fri 11/10/19
Tue
22/10/19
FS
Mapping skills 7 days Fri 11/10/19
Mon
21/10/19
FS
Team allocation plan 8 days
Wed
23/10/19
Fri 1/11/19 FF
Risk management analysis 9 days Mon 4/11/19 Fri 15/11/19 FS
QS audit 11 days
Mon
18/11/19
Mon 2/12/19 FS
Designing and establishing phase 77 days Tue 3/12/19
Wed
25/03/20
Reviewing phase of contract 4 days Tue 3/12/19 Fri 6/12/19 FS
Requirement identification 14 days Mon 9/12/19
Mon
30/12/19
FS
phase for infrastructure
configuration
32 days
Tue
31/12/19
Fri 14/02/20 FS
Settlement of network channel,
hardware and software
27 days
Mon
17/02/20
Wed
25/03/20
FS

8PROJECT MANAGEMENT AND INFORMATION TECHNOLOGY
Testing phase 10 days
Thu
26/03/20
Wed 8/04/20
Unit test 3 days
Thu
26/03/20
Mon
30/03/20
FS
Test for user acceptance 7 days
Tue
31/03/20
Wed 8/04/20 FS
Closing phase 4 days Thu 9/04/20
Tue
14/04/20
Stakeholder signoff 3 days Thu 9/04/20
Mon
13/04/20
FS
Planning phase for post
maintenance
1 day
Tue
14/04/20
Tue
14/04/20
FS

9PROJECT MANAGEMENT AND INFORMATION TECHNOLOGY
Execution program
Figure 4: Gantt chart
(Source: Created by Author using MS Project)
Cost of the project
WBS Task Name Duration Cost
0
Building Information
Technology Centre
150 days
$137,155,680.00
1 Initiation phase 12 days $100,006,880.00
1.1 Scope development plan 7 days $4,480.00

10PROJECT MANAGEMENT AND INFORMATION TECHNOLOGY
1.2
Land Choosing for IT
center
4 days
$100,000,000.00
1.3
Analysis of contract
signing and feasibility
2 days
$1,920.00
1.4 Permission approval 1 day $480.00
2 Planning phase 47 days $27,280.00
2.1
Resource collection
analysis
11 days
$10,120.00
2.2
Identification of project
deliverables
8 days
$3,200.00
2.3 Mapping skills 7 days $6,440.00
2.4 Team allocation plan 8 days $3,200.00
2.5
Risk management
analysis
9 days
$4,320.00
2.6 QS audit 11 days $0.00
3
Designing and
establishing phase
77 days
$37,113,440.00
3.1 Reviewing phase of 4 days $1,440.00

11PROJECT MANAGEMENT AND INFORMATION TECHNOLOGY
contract
3.2
Requirement
identification
14 days
$8,960.00
3.3
phase for infrastructure
configuration
32 days
$23,040.00
3.4
Settlement of network
channel, hardware and
software
27 days
$37,080,000.00
4 Testing phase 10 days $5,760.00
4.1 Unit test 3 days $1,728.00
4.2 Test for user acceptance 7 days $4,032.00
5 Closing phase 4 days $2,320.00
5.1 Stakeholder signoff 3 days $1,920.00
5.2
Planning phase for post
maintenance
1 day
$400.00
Risk Register
Risk Risk Risk Description Likeli Impa Mitigation Plan

12PROJECT MANAGEMENT AND INFORMATION TECHNOLOGY
Number name hood ct
1. Risk of
Land
Acquisitio
n
This is the main risk
in the construction
project. Finding out a
proper land for
developing IT centre
with proper
acquisition is needed
is the project.
Mediu
m
High 1. Before taking the land
handover, all legal
documents are to be done
up to date and payment
procedure for the land
should be done. If land
acquisition is not done
properly, then the entire
project will be delayed.
2. No
sufficient
resources
Risk of having
insufficient resources
for the project which
might include no
sufficient land, human
power to work,
sufficient finance to
work for the
construction site.
Mediu
m
Mediu
m
1. The project sponsor and
the project contractor
should list all the resources
at the project development
phase.
2. The resources suppliers
should be contacted to
supply the raw materials
before the starting of the
project.
3. Delay in
completio
There is always a risk
of completing the
Low High 1. Proper project schedule
is to be done before

13PROJECT MANAGEMENT AND INFORMATION TECHNOLOGY
n of
project
project on time. Delay
in project is one of the
major risk in projects
and overall
completion time of the
project gets altered
with completion of the
project.
starting of the project.
2. Resources are to be
allocated for completing
the project on time.
4. Increasing
cost of
project
Construction works
are carried out for
longer period of time
and thus increase in
time for the project
might lead to increase
in cost of the project.
The price of the raw
materials might
increase along with
increase in labour cost
of the project. All
these changes might
result in increasing the
Low Mediu
m
1. Proper project schedule
should be done before
staring of the project.
2. The cost of project
should be kept low so that
project can be completed
at scheduled budget.

14PROJECT MANAGEMENT AND INFORMATION TECHNOLOGY
project cost.
5. Lack in
infrastruct
ure
There are risks of
infrastructural services
in construction
projects to complete a
project successfully.
Deficiencies in
services might result
in project
unsuccessful
completion.
Low Low 1. Before staring the
construction project, the
project sponsor should
have available water
supply and availability of
electricity to compete the
project.
6. Defects of
designing
and
constructi
on
There might be
defects in project
construction designing
that usually leads in
internal operation
efficiency as well as
includes quality
output for project.
High High 1. Proper monitoring
should be done to
overcome this risks.
2. Effective evaluation
also helps in mitigating the
design defects in the
construction projects.
7. Involved
Political
risks
There are different
types of political risks
involved in projects.
High Mediu
m
1. The contractor must
first keep all the

15PROJECT MANAGEMENT AND INFORMATION TECHNOLOGY
This might include
rules and regulations
the government might
include related with
the construction.
Political risks also
might occur when
there is frequent
changes in
government along
with the priorities and
tax levied by
government for
construction purposes.
documents updated.
2. The governmental rules
and regulations should be
followed so that the
contractor does not face
any difficulties at the time
of construction.
8. Market
Risk
There are market risks
as well for the
construction
industries. Market
risks might lead to
proper advertising of
project, changing
potential customers of
project and includes
High Low 1. This risks can be
mitigated by publishing
proper advertisement for
the construction that is in
progress.
2. The advertisements
should be done through
social media mediums.

16PROJECT MANAGEMENT AND INFORMATION TECHNOLOGY
competitive rivalry for
the construction
industry.
9. Selected
site
condition
The previous working
condition of
construction site most
of the time leads to
prevent the risks for
the contractors to
complete the project.
There are different
manmade problems
that mainly results in
delay in project
completion.
Low Mediu
m
1. The site that is to be
selected for construction
should be selected keeping
in all the constraints in
mind.
2. The cost of
transportation and all
natural problems should be
scheduled by the
contractor separately to
decrease the rise of cost.
10. Social
conditions
There might be risks
of lack of accepting
the construction
projects ongoing by
the society as there
might be unexpected
accidents for
completion of the
Low High 1. The contractor should
take the permission of the
local governmental body
for starting the project.
2. The contractor should
ensure the local body that
the construction will be

17PROJECT MANAGEMENT AND INFORMATION TECHNOLOGY
project. There might
by strikes from the
labours and religious
strikes. All these risks
are to be handled by
contractors.
completed in time.
11. Defects in
constructi
on
This type of risks are
mainly encountered at
the end of completion
of the project. This
risks mainly lessens
the quality of the
project.
Low Low 1. There should be quality
analyst in the project who
are responsible for
checking the quality of the
project.
2. The project also needs
quality tester to ensure all
the construction quality.

18PROJECT MANAGEMENT AND INFORMATION TECHNOLOGY
Figure 5: Risk Matrix
(Source: Created by Author using MS Project)
Sub-contractors schedule
Task Name Duration Start Finish Predecessors Resource Names
Requirement
identification
14 days
Mon
9/12/19
Mon
30/12/19
14
System developer,
Sub-contractors
Resource collection 11 days Wed Thu 5 Project manager,

19PROJECT MANAGEMENT AND INFORMATION TECHNOLOGY
analysis 25/09/19 10/10/19 Contractors
Mapping skills 7 days
Fri
11/10/19
Mon
21/10/19
7
Project manager,
Contractors
Phase for infrastructure
configuration
32 days
Tue
31/12/19
Fri
14/02/20
15
coder, Sub-
contractors
Settlement of network
channel, hardware and
software
27 days
Mon
17/02/20
Wed
25/03/20
16
hardware cost[1],
networking cost[1],
software cost[1]
Unit test 3 days
Thu
26/03/20
Mon
30/03/20
17
tester, Sub-
contractors
Test for user acceptance 7 days
Tue
31/03/20
Wed
8/04/20
19
tester, Sub-
contractors

20PROJECT MANAGEMENT AND INFORMATION TECHNOLOGY
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