Environmental Initiatives: Ergonomic Initiative Email Assignment

This assignment involves creating an email to District Office Managers for Environmental Initiatives, focusing on an ergonomic initiative to improve employee health and posture. The email outlines the initiative's purpose, which is to address poor posture and its negative impacts on employee well-being and productivity. The initiative includes workstation adjustments, environmental considerations, and educational resources. The email also provides guidelines for managers, including the distribution of information, scheduling meetings, and ordering necessary equipment. The assignment is based on a scenario provided by the company's director, requiring the student to develop a clear and actionable communication plan to promote the initiative across multiple office locations.

Prewriting sheet
Opening
According to Stringer (2016), employees’ mental and physical performance in offices has
become a silent menace wrecking havoc. Poor posture is often a common cause for hinderance at
work that leads to claims for compensation as a result of musculoskeletal disorders. As identified
by Hadgraft, et. al. (2016), majority of workforce today spend their day sitting at office desk
followed by constant use of laptops, mobile phones and systems. Since body language plays an
important role in worker performance, the main purpose of the report is to correct the body
posture of employees at work thereby instituting an Ergonomic Initiative.
Body
The Ergonomic Initiative will be steppingstone for the organization to improve the body
language and health of employees at work. Since a person’s mind, mood and good health can be
drivers for better performance, the organization will try to motivate them to change their habits
such as shift in posture and benefits of a healthy mind and body. Wallmann-Sperlich, Chau &
Froboese (2017), a company’s bottom line can take a big hit if employees are physically not fit
due to slouching for long hours a day. This can result in heavy neck pain, back pain and a
slouched posture which may increase the chances of employees drawing more compensation.
Closing
The rationale behind the Ergonomic Initiative is to focus on fixing the posture issue in office
thereby reducing the worker’s compensation claims. Employees will be encouraged to take
micro-breaks to stretch. During meetings employees can either sit or walk around addressing the
agenda. A blog will be created to provide tips on benefits of a good posture, new chairs will be
installed, computer trays and Bluetooth keyboards will be provided.

References
Hadgraft, N. T., Brakenridge, C. L., LaMontagne, A. D., Fjeldsoe, B. S., Lynch, B. M., Dunstan,
D. W., ... & Lawler, S. P. (2016). Feasibility and acceptability of reducing workplace
sitting time: a qualitative study with Australian office workers. BMC Public
Health, 16(1), 933.
Stringer, L. (2016). The Healthy Workplace: How to Improve the Well-Being of Your
Employees---and Boost Your Company's Bottom Line. 3rd ed. New York City, USA:
Amacom.
Wallmann-Sperlich, B., Chau, J. Y., & Froboese, I. (2017). Self-reported actual and desired
proportion of sitting, standing, walking and physically demanding tasks of office
employees in the workplace setting: do they fit together?. BMC research notes, 10(1),
504.

Email to District Office Managers
Email: To: District Office Managers
From: Student’s Name
Date: 19 September 2019
Subject: Ergonomic Initiative
This is to inform you about the recent developments with regards to instating an Ergonomic
Initiative at our offices. The motive behind this initiative is to address the issue of slouched body
posture among employees. Looking at the current scenario, the workplace setup wants to
carefully consider ergonomic factors that would result in improved comfort and better health of
employees. The Ergonomic Initiative will include:
 Workstation design and setup (Installation of new chairs, wireless mouse and keyboards)
 Workstation Environment such as lighting, noise
 Creation of pages and blogs to provide tips for body posture
 Encourage employees to adopt correct posture at work
The District Office Managers are hereby requested to provide this crucial information to their
employees and that the initiative has been taken to improve their mental and physical wellbeing
at work. Managers are requested to conduct a meeting with their employees within 2 weeks of
receiving this mail. Thereafter, the order for necessary equipment must be provided within a
month’s time as OSK company will be delivering the order accordingly. After collecting
information from employees, Managers are requested to need to send an email to Aditi Gabar at
[e-mail] to let her know of the requirements. Also, kindly send an email to Aditi to
confirm the date of your meeting with the staff members.
You are most welcome to mail your questions in case you need any information.
Thanks,
Student Name