Environmental Initiatives: Ergonomic Initiative Email to Managers

This assignment involves writing a professional email to District Office Managers regarding an ergonomic initiative to improve employee well-being and reduce musculoskeletal disorders. The student's solution includes a prewriting sheet outlining the message's purpose, key details, and actions. The email informs managers about the initiative, emphasizes the importance of ergonomic practices, and provides guidelines for implementation, including ordering new chairs, computer trays, and Bluetooth keyboards. The email also suggests creating a page with ergonomic tips for employees. Managers are instructed to organize meetings with employees to explain the initiative and confirm equipment orders. This assignment aims to demonstrate effective communication and professional writing skills in a workplace context. The solution showcases the student's understanding of ergonomic principles and their ability to convey information clearly and concisely to a specific audience.

Running head: PROFESSIONAL READING AND WRITING
Professional Reading and Writing
Name of the Student:
Name of the university:
Author Note:

1PROFESSIONAL READING AND WRITING
Prewriting sheet
Opening
The main purpose of the message is to inform the District Office Managers and the
company to increase the ergonomics of their offices. The employees of the organization should
be receiving the best working environment and the most comfortable position to work in. they
should be provided with the best practices by their employers. Thus the main aim of the message
is to let the Managers know about the serious problems in the work environment so that effective
ergonomic initiatives are taken for the betterment of the employees.
Body
There have been an increase in the problem of the employees and the compensation of
the workers are a result of the musculoskeletal disorder due to the difference in the posture s of
the working people in the organizations. Thus to improve the ergonomics the District Office
Managers are advised to take the ergonomics initiative and inviting the employees to a
conference where they would be shared tips regarding the ergonomics.
Closing
Thus it can be concluded that the employees who suffer from the physical problems such
as the musculoskeletal disorders should be provided with ergonomics tips. The workplace
environment should be made comfortable to the workers so that they work in the best possible
manner. For this the employees can be asked to maintain a good and a proper posture during
working in the office on their computers. They must keep their spine straight and avoid leaning
forward on the computers. In accordance with this, it should be made sure that the chairs of the
employees are in good condition and they properly compliment their body posture. The height of
the chair should be adjusted so that the foot reaches the floor and the arms from the elbow to the

2PROFESSIONAL READING AND WRITING
fingers remain parallel to the computer table. The mouse and the keyboard should be placed at
the same level in order to make sure that the writs are not bent and kept straight. The monitor
that the employees work upon should be kept at the eye level, in order to prevent any sort of head
bent. A computer tray can be used, for the employees who use a laptop. They could even use a
Bluetooth keyboard in order to maintain the correct position of the eye level and to prevent any
sort of postural deformity. In relation to this, the company has decided to place orders for new
chairs as a part of the ergonomic initiative. These new chairs would help them keep their posture
straight. Orders for the computer trays and the Bluetooth keyboards have also been decided to be
placed, which would help the employees who work with their laptops. Also the actions can
include creating a page with the tips for ergonomics, that could be placed at the desk of every
employee so that they would know about the exact postures and what they should be doing.

3PROFESSIONAL READING AND WRITING
Email:
MEMORANDUM
To: District Office Managers,
C/c Aryaman Dhir, Aditi Gabar
From: Student’s Name
Date: 18th September, 2019
Subject Line: Ergonomic Initiative
Dear Sir,
This is to inform you that in order to prevent postural problems of the employees such as
the musculoskeletal disorder, we have decided to take an ergonomics initiative. On the basis of
this initiative, we would like to place orders for new chairs. Along with the new chairs, we would
also like to place orders for the computer trays and Bluetooth keyboards for the people who use
laptops.
It will be extremely kind of you if you revert back and send a mail to [e-mail]
who is in charge of this initiative, to ensure the exact number of chairs, trays and the keyboards
that are required. You are requested to create a page too which would contain the ergonomics
tips for the employees. These pages would serve as a notice on the desks of the employees so
that they remain updated about what to do and not to do, in order to prevent the deformities. The

4PROFESSIONAL READING AND WRITING
guidelines for the store managers for taking the ergonomic initiative include that they should be
providing the proper instruments. The store manager should be keeping in mind the ergonomic
injuries and must be taking care of the new innovations regarding the development of the
equipments. After receiving this letter, within two weeks, you are requested to organize a
meeting with the employees, to explain the initiative and to conform the order of the equipment
that are necessary. Along with this, you are also requested to confirm the date of the meeting
with the staff members.
Thanking You,
Student’s Name.