Project Proposal: ERP System Implementation at DesignCrowd, Australia

This project proposal outlines the implementation of an ERP system within DesignCrowd software Private Limited, an Australian software development company. The proposal addresses the company's need to transition from manual to automated data management to handle increasing user data and improve operational efficiency. The project aims to implement an ERP system, analyze functions, and select a suitable ERP vendor within an eight-month timeframe and a budget of $80,000, with an expected ROI of 15% after three years. The proposal details project objectives, stakeholders (including project manager, finance manager, and developers), benefits such as improved efficiency and security, and team roles. It also identifies potential risks, including technical, legal, and operational challenges, and outlines expected outcomes like increased operational reliability and scalability. The initial cost estimate, broken down by resource and activity, is provided, and references supporting the project's concepts are included.

Running head: PROJECT PROPOSAL
IT Project Management
Project Proposal: Implementation of ERP system in a software development company of
Australia
Name of the Student:
Name of the University:

1PROJECT PROPOSAL
Project title: Implementation of ERP system in a software development company of Australia
Background and current prcatices
In this new era of technology most of the business firms starting from medium to small
are making their focus on Information Technology applications. For this particular project
proposal the nominated company is DesignCrowd software Private Limited. This company offers
accounting software to their companies. With changing time period the numbers of users for the
company is increasing rapidly. In order to manage large set of data manual data management
system was not at all standing effective.
In order to resolve some operational and functional challenges the company is looking for
upgrading their data management from the manual one to an automated one. The company is
willing to implement ERP software for mitigating the multiplatform issues by improving the
performance in a down economy and standardized business practices. It is assumed that, if ERP
software is successfully installed in the software development company then the company’s
business effectiveness and business efficiency will improve measurably.
Project aims and objectives
The aim of the project is to implement ERP software in DesignCrowd software Private
Limited, located in Australia. It is found that, much similar service providing companies are
there which offers equally services and causing high level of competition. The aim of the project
is to analyze its functions and offerings. Based on operational activities the company needs to
choose the most suitable ERP vendor.
Objectives of the project

2PROJECT PROPOSAL
 To identify the potential risks and challenges that many interrupt the success line
of the company
 To select the most suitable ERP software vendor within estimated timeline of 8
months and budget of $80,000
 To obtain up to 15% of Return on Investment (ROI), after 3 years implementation
of the ERP system
Start date and completion date of the project
After analyzing the details operational and functional activities offering of DesignCrowd
software Private Limited it has been defined that, in order to implement the ERP project 8
months will be enough. In order to accomplish the ERP implementation project, it is mandatory
to subdivide the entire project in to smaller activities. Based on the complexity of each task
resources a time will be assigned. It becomes the responsibility of project resources to complete
the assigned activities with the estimated time only. If addition time is spend on any activity
then it will result overrunning cost. The start date and finish date assigned for the project are
respectively 4/16/2019 and 12/20/2019. With timely progress the assigned time may vary or take
additional time to complete any sub activity. The total time can either increase or decrease.
Project stakeholders
For this particular project the assigned project stakeholders are project manager, finance
manager, system designer, developer, application programmer, coder, DBA, operation manager,
technical experts and system tested. As soon as the project is prepared it become the
stakeholder’s responsibility to complete the project within that time period. The roles and

3PROJECT PROPOSAL
responsibilities of the project stakeholders are assigned considering their power and level of
interest.
Project benefits
The issues with time consumptions and over loaded cost will also be resolved after the
implementation of the ERPS system in DesignCrowd software Private Limited. Moreover, the
rate of consumer satisfaction also gets improved with this implementation plan. In fact, the
overall security of the system will also be improved a lot with this application.
Project team
The different teams considered for this particular project are technical team, legal team,
finance department. The roles serve by each of the team are as follows:
Team Role
Technical team The assigned technical team is comprises of
system developers, designer, coder, application
programmers and tester. During the planning
and ERP implementation phase each of the
team members needs to play effective roles and
responsibilities.
Finance team The finance team is responsible to audit,
budgeting, accounting and reporting
Legal team The legal team will offer law, policies, norms
and rules those should be followed by all the
project team members during the project

4PROJECT PROPOSAL
development period.
Initial risk identification
For accomplishing the project successfully, before implementation the project manager
needs to identify the potential risks that may interrupt the success of the project. For this ERP
implementation project the possible risks are technical risks, legal risks, operational risks,
overrunning cost, over allocation of budget, improper communication and lack of skill and
knowledge among the project team members.
Expected outcomes
It is expected that, if an ERP system is implemented in DesignCrowd software Private
Limited then the company would be able to give high level competition, system efficacy,
effectiveness etc. It can increase operational reliability, flexibility, scalability and collaboration
as well. In order to integrate various information ERP system use is very effective. It helps to
streamline the processes with mobility and integrity.
Initial estimate of cost
In order to accomplish this project different resource, functional and non functional
requirements are identified. Considering all resources the net budget that has been estimated for
the project is $80,000. Based on the complexity of each project activities different cost has been
allocated. It becomes the responsibility of the project resources to complete those activities
within that cost only. Though, with timey progress the estimated time may vary. The planned
cost and actual cost of the project can be calculated by calculating project cost variance amount.

5PROJECT PROPOSAL
Signature of the project manager : <Please fill>

6PROJECT PROPOSAL
References
Ahern, T., Leavy, B., and Byrne, P. J. (2014). Complex project management as complex problem
solving: A distributed knowledge management perspective. International Journal of
Project Management, 32(8), 1371-1381.
Cohen-Vogel, L., Tichnor-Wagner, A., Allen, D., Harrison, C., Kainz, K., Socol, A. R., and
Wang, Q. (2015). Implementing educational innovations at scale: Transforming
researchers into continuous improvement scientists. Educational Policy, 29(1), 257-277.
Conforto, E. C., Salum, F., Amaral, D. C., da Silva, S. L., and de Almeida, L. F. M. (2014). Can
agile project management be adopted by industries other than software
development?. Project Management Journal, 45(3), 21-34.
Conger, S. (2015). Six sigma and business process management. In Handbook on Business
Process Management 1 (pp. 127-146). Springer, Berlin, Heidelberg.
First, M. B. (2016). Adopting a continuous improvement model for future DSM revisions. World
Psychiatry, 15(3), 223-224.
Heldman, K. (2015). PMP project management professional exam deluxe study guide: updated
for the (2015) Exam. John Wiley and Sons.
Hornstein, H. A. (2015). The integration of project management and organizational change
management is now a necessity. International Journal of Project Management, 33(2),
291-298.

7PROJECT PROPOSAL
Joslin, R., and Müller, R. (2015). Relationships between a project management methodology and
project success in different project governance contexts. International Journal of Project
Management, 33(6), 1377-1392.
Marcelino-Sádaba, S., Pérez-Ezcurdia, A., Lazcano, A. M. E., and Villanueva, P. (2014). Project
risk management methodology for small firms. International Journal of Project
Management, 32(2), 327-340.
Mir, F. A., and Pinnington, A. H. (2014). Exploring the value of project management: linking
project management performance and project success. International journal of project
management, 32(2), 202-217.
Sanchez, M. A. (2015). Integrating sustainability issues into project management. Journal of
Cleaner Production, 96, 319-330.
Todorovic, M. L., Petrović, D. Č., Mihic, M. M., Obradovic, V. L., and Bushuyev, S. D. (2015).
Project success analysis framework: A knowledge-based approach in project
management. International Journal of Project Management, 33(4), 772-783.