ERP Implementation Project Report - BSMAN 3193 Workplace Practice

This project report details the implementation of an ERP system within an organization, following a structured approach encompassing initialization, planning, execution, control, monitoring, and project closure. The justification for ERP implementation stems from the organization's need for digital disruption, effective data management, and process flexibility. The report highlights the use of the agile methodology, including baseline and sprint phases, to manage the project. Key factors such as communication and methodology selection are discussed, along with challenges encountered during implementation, such as employee training and system management. Mitigation strategies and the advantages of the new system, including enhanced data management and security, are presented. The report concludes with recommendations for future ERP implementations, emphasizing the importance of requirement specification, hardware/software planning, and employee training. Desklib provides a platform for students to access this and similar solved assignments.

PROJECT ON IMPLEMENTATION
OF ERP

Project overview:
•The project is about the implementation of the
ERP system in the organization.
•The implementation of the project follows certain
steps.
•It is the responsibility of the project team
members for the successful implementation of the
project.

Justification of the ERP implementation:
•The organization is going to implement the digital
disruption.
•There is a need for managing the data and
information in effectively.
•The organization needs the flexibility in the process.

Steps for the implementation of the project:
•Initialization
•Planning
•Execution
• Control and monitoring
• Closing

Initialization:
At the initialization stage the requirement gathering
has done that will meet the objective of the
organization. The gathering of the requirements has
included:
•Opinion of the shareholders.
•Current problems of the organization.
•Requirement of the hardware and software for the
implementation.

Planning:
The planning phase is about making the blue print for
the execution of the requirements. This phase has
included:
•Checking the license agreement of the software
used during the development phase.
•Selection of the project methodology.

Execution:
•This phase is concerned about the execution of the
project plan. The phase has been controlled by the
project leader.
• The implementation of the ERP has been done in
this phase.

Control and monitoring:
•Control and monitoring phase is about the evaluation of
the project. The feedback is given by the project
manager after the evaluation.
•Modification and improvisation has made on the basis
of the feedback.

Closing of the project:
•The closing of the project has decided when:
•The project has successfully fulfilled all the
requirements of the organization.
•The functioning of the project is occurring properly.

Factors related to the development of the
project:
•While the development of the project certain factors
has been encountered.
• The managing of those factors has helped in the
successful implementation of the project.

Communication:
•As the member of the project team I feel that
communication plays an important role in the
successful outcome from the project. In order to
improve the communication:
•Daily meetings were done among the team
members.
•All the team members were aware about the proper
sharing of the knowledge.
•Problems and issues during the development were
discussed in the meeting and the brain storming
process helped to solve those problems.

Selection of right methodology:
From the experience of the development of
the project, I can understand that the
selection of the proper methodology is
important for the success of the project. In
this case we have selected agile project
methodology for the development of the
project.

Steps of the methodology used:
The methodology used for the implementation of
the ERP is agile methodology. The justification of
choosing the agile methodology are-
•The methodology is flexible and dynamic.
•ERP is a software and the agile methodology is
suitable for the implementation of the software.

Steps in the agile methodology:
•Base line
•Sprint
Baseline:
The preparation of the project which
includes mentioning the roles and
responsibilities of each members of the team
(Mauro,2018). Apart from that in this steps
the specification of the hardware and the
software those can be used is mentioned.
Envision process will deal with all the
operating process in the organization. Apart
from that the identification of the dependent
conditions are identified in this step.

Cont..
The function base line system will deal with
the implementation of the basic and modified
functioning for ERP.
Evaluation process will analyze the
performance of the ERP.

Sprint:
Sprint Realization consists of five steps. These steps
are-
•At the initial phase sprint planning meeting can be
done in order to define the target for the
implementation to the team.
•In the delta realization, the implementation team
will become aware about the information and
resources needed for the implementation.

Cont..
The daily status about the progress of the
project can be discussed and recorded
through the daily meetings. In case, if the
team member faces any problem he or she
can discuss that matter with the project
manager or team leader. This will help to
enhance the flow of the communication in
the project team.
Sprint demo sessions can help to determine
if the demo system is meeting all the
requirements and the objectives.
After the demo session, the sprint review can
be done in order to identify the areas for

Challenges:
Some of the challenges those were faced
after the development of the project are-
•Problems related to the training of the
employees.
•Problems related to the managing of the new
system.

Mitigation of the problems:
•Proper training is given to the employees
who are handling the system.
•The training can mitigate the problems
related to the managing of the system.

Advantages of the new system:
Some of the advantages of newly
implemented ERP system are-
•Proper management of the data and
information in the organization.
•Enhancing the security of the information.
•Enhancing the flexibility of the functioning
of the organization.

Recommendations:
•The selection of the ERP system is needed to
be done on the basis of the requirements .
•The specification of the hardware and
software is needed to be done at the starting
of the project.
•The employees in the organization are
needed to be made familiar with the newly
implemented system.

THANK YOU