Project Proposal: ERP System Implementation for ABC Pvt. Ltd.

This project proposal outlines the implementation of an ERP system for ABC Pvt. Ltd. to address challenges associated with its current manual system. The proposal details the problem statement, which includes data inconsistencies, time-consuming report generation, and data duplication. It highlights the significance of ERP implementation, emphasizing benefits such as data redundancy elimination and cost reduction. The project goals include minimizing current challenges and enhancing data security. The proposal outlines project deliverables, methodology (including requirement analysis, design, development, testing, and maintenance phases), and potential risks along with mitigation strategies. The document also includes a project summary with recommendations for successful ERP implementation, references, and appendices detailing the SDLC model and risk management steps. This project aims to streamline business procedures and improve overall operational efficiency for ABC Pvt. Ltd.

Running Head: <<ERP implementation >>
Project Proposal
Prepared for: <<ABC Pvt. Ltd. >>
Prepared by: <<FirstName>><<LastName>>
Project Manager/System Analyst

Running Head: <<ERP implementation >>
TABLE OF CONTENTS
1.0PROBLEM STATEMENT...........................................................................................................................................1
2.0SIGNIFICANCE........................................................................................................................................................2
3.0 GOALS AND OBJECTIVES.......................................................................................................................................3
4.0 DELIVERABLES.......................................................................................................................................................4
5.0 METHODOLOGY....................................................................................................................................................5
6.0 RISKS..................................................................................................................................................................... 6
7.0 PROJECT SUMMARY..............................................................................................................................................7
8.0 APPENDIX..............................................................................................................................................................8
9.0 REFERENCES..........................................................................................................................................................9

Running Head: <<ERP implementation >>
1.0 PROBLEM STATEMENT
Target Organization or Industry: The organization “ABC Pvt. Ltd.” uses manual system in order to manage the
functions as well as operations of the company. Due to the utilization of manual system for managing the various
business procedures, the company faces number of issues as well as challenges that are elaborated below:
Problem#1: The use of manual system within the company increases inconsistency in data entry and enhances the
room for errors by miskeying information.
Problem#2: The utilization of manual system consumes much time in preparing reports.
Problem#3: Duplication of data entry is considered as one of the significant problem that the company is facing due
to the use of manual system.
2.0 SIGNIFICANCE
The challenges that the company “ABC Pvt. Ltd.” is facing can be resolved by implementing an ERP system within
the organization. It is identified that ERP system not only helps in resolving the issues that the company is facing but it
generally assists in improving the workflow of the organization by streamlining the business procedure. The additional
benefits of ERP system within the company are as follows:
Benefit #1: With the utilization of ERP system, redundancies of data can be easily eliminated.
Benefit #2: ERP system helps in reducing administrative and operational costs.
Benefit #3: ERP system helps in eliminating repetitive processes by greatly reducing the need to manually enter
information.
3.0 GOALS AND OBJECTIVES
The goals of the project are as follows:
<< Goal Title #1: Minimizing the challenges that the company faces due to the use of manual system
In order to reach this goal, the objectives that are achieved are as follows:
 To implement an ERP system for the company
 To reduce operational as well as administrative costs
 To enhance the productivity levels of the company
 << Goal Title #2 >> Enhancing security of data and information
In order to reach this goal, the objectives that are achieved are as follows:
 To restrict access of data and information through built in resources and firewalls.
 To eliminate repetitive processes by enhancing efficiency of the system
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Running Head: <<Insert Project Name >>
 Summary
The main goal of the organization is to implement an ERP system in order to resolve the issues as well as
challenges that the company is facing due to the use of manual system. In addition to this, the company also wants
to enhance security of the stored information as well as data by restricting data access with the help of built in
resources as well as firewall.
4.0 DELIVERABLES
The following is a complete list of all project deliverables.
<< Insert Deliverable Name #1 >>
Implementation of ERP system: The ERP system is mainly implemented within the company in order to overcome
the challenges that the company mainly faces due to the utilization of manual system.
<< Insert Deliverable Name #2 >>
Cleansing data: Data cleansing is considered as one of the huge factor for the success of ERP as it is generally
leveraged in every phase of system operation.
<< Insert Deliverable Name #3 >>
Technology and knowledge transfer: Technology and knowledge information is required for moving the manual
system infrastructure to automotive ERP system.
<< Insert Deliverable Name #4 >>
Providing training facility: Proper training facility is required so that the worker of the company does not face
difficulty in working with the newly implemented ERP sysem.
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Running Head: <<Insert Project Name >>
5.0 METHODOLOGY
Phase #1<< Requirement Analysis phase>>
In this phase, business requirements are generally gathered by the project team members in order to proceed with
the project. The activities that are generally performed in this phase include:
 Analysis of hardware and software requirement
 Analysis of human resource requirement
 Analysis of financial resources
Phase #2 << Design phase>>
In the design phase, system as well as software design is generally performed in order to describe the overall
architecture of the system. The activities that are generally performed in this phase include:
 Development of project design
 Creating use case
 Creating class diagram for the system
 Designing interface for the system
 Designing of phase contingency for the project
 Creating system prototype
Phase #3 << development phase>>
In the development phase of the project, the following activities will be performed:
 Coding
 Inserting data with database
 Project re-estimation
 Connecting database with the system
Phase #4 << Testing phase >>
In the testing phase, the activities that are performed are as follows:
 Making development checklist
 Interface testing
 Unit testing
 User acceptance testing
 System testing
Phase #5 << Maintenance phase >>
In the maintenance phase, the activities that are generally performed are as follows:
 Installation of the system
 System implementation checking
 Training
 Providing proper facility of user testing
 System handover
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Running Head: <<Insert Project Name >>
6.0 RISKS
The risks that are associated with the system are as follows:
Risk #1<< Improper management >>
Impact: High
Probability: Medium
Mitigation Strategy: Experienced project managers must be hired within the project.
Risk #2<< Improper budget estimation>>
Impact: High
Probability: High
Mitigation Strategy: The budget of the project must be estimated by analyzing the market prices of the resources.
Risk #3<< Software vulnerabilities>>
Impact: High
Probability: High
Mitigation Strategy: The updates must be done on a timely basis in order to avoid software vulnerabilities.
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Running Head: <<Insert Project Name >>
7.0 PROJECT SUMMARY
In order to implement ERP system successfully within the company “ABC Pvt. Ltd”, following recommendations are
as follows:
 Documenting requirements as well as important points
 Robust design of solution must be adopted
 Testing must be performed
 Training facility must be provided
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Running Head: <<Insert Project Name >>

8.0 APPENDIX
Appendix #1 SDLC model
Appendix #2 Risk management step
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Running Head: <<Insert Project Name >>
9.0 REFERENCES
Reference #1
Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking project management
performance and project success. International journal of project management, 32(2), 202-217.
Reference # 2
Svejvig, P., & Andersen, P. (2015). Rethinking project management: A structured literature review with a critical look
at the brave new world. International Journal of Project Management, 33(2), 278-290.
Reverence #3
Todorović, M. L., Petrović, D. Č., Mihić, M. M., Obradović, V. L., & Bushuyev, S. D. (2015). Project success analysis
framework: A knowledge-based approach in project management. International Journal of Project
Management, 33(4), 772-783.
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