MITS5001 IT Project Management: ERP System Development Proposal

This document presents a project proposal for the development of an Enterprise Resource Planning (ERP) system, addressing the limitations of the current manual data entry system used by an organization. The proposal outlines the project's background, objectives, start and completion dates, and identifies key stakeholders, including the project manager, planner, developers, system analysts, and various managers. It details the benefits of implementing an ERP system, such as improved competition, efficiency, and forecasting capabilities. The proposal also includes an initial risk assessment, expected outcomes, and a cost estimation for the project. This ERP system aims to eliminate repetitive processes, minimize manual data entry, enhance customer service, and improve data security.

Running head: PROJECT MANAGEMENT
Topic: Development of ERP system
Name of the Student
Name of the University
Author’s Note

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Table of Contents
1. Project title...................................................................................................................................2
2. Background and current practice.................................................................................................2
3. Project aims/objectives................................................................................................................3
4. Start date and completion date.....................................................................................................3
5. Stakeholders.................................................................................................................................3
6. Project benefits............................................................................................................................4
7. Project team.................................................................................................................................4
8. Initial risk identification..............................................................................................................6
9. Expected outcomes......................................................................................................................7
10. Initial estimation of costs...........................................................................................................8
11. Signature of project manager.....................................................................................................8
Bibliography....................................................................................................................................9

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1. Project title
The title of the project is development of ERP system.
2. Background and current practice
Earlier the organization uses manual data entry system for managing the operations of
the organization. It is found that with the utilization of manual system, the level of service is
generally dependent on the individuals and this generally put the management to keep training
services for keeping the staffs motivated and for ensuring that they use the correct procedure for
managing data. With the use of manual system, it is very much easy to accidently switch data
and end up facing number of inconsistency related issues which generally can create number of
problems with the customer service. Moreover, reporting as well as checking data is quite time
consuming as well as expensive. In addition to this, the manual system faces number of security
issues and creates problems related with data entry.
The problems that are faced by the organization will be resolved in manual system will
be replaced by ERP system. It is found that the ERP system is one of the significant enterprise
application which further integrates with the different department functions within a single
software application. With the utilization of ERP system, the information as well as data that are
related with the organization can be accessed accurately and with the ability of sharing
information between different components of the organization generally increases. It generally
helps in eliminating unnecessary operations as well as data and further reduces the cost and time
for litigation. Moreover, for improving the performance as well as for saving time, it is quite
necessary to optimize the control as well as analysis of the management decision.

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3. Project aims/objectives
The project objectives are mainly listed below:
 To develop the ERP system for the organization
 To minimize the challenges that the organization faces due to the utilization of manual
system
 To identify the benefits that is gained with the utilization of ERP system.
4. Start date and completion date
The project will commence on 01-04-19 and will get completed successfully by 01-08-
19
5. Stakeholders
The stakeholders who are considered to be involved within the project are listed below:
 Project manager
 Project planner
 Developer
 System analyst
 Tester
 Human resource manager
 Technical engineer
 Operational manager
 Application manager
 Financial manager

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6. Project benefits
With the development of ERP system, it is found that the organization will not face
issues and challenges that they face due to the utilization of manual data entry system. Due to the
development of the ERP system, the organization will generally gain benefits that are generally
elaborated below:
Competition: The ERP system helps in improving the operations of the organization and
as a result the organization can easily reach to the customers as the result it is found that the
utilization of ERP system increases competition in the market.
Efficiency: Development of ERP system will be helpful in eliminating various repetitive
procedures and will be helpful in properly reducing the requirement of manually entering
information. The system will also be helpful in making the business process much easier.
Forecasting: ERP system uses tools that are helpful in creating accurate forecast for the
organization. The business can be able to make real estimation as the provided information are
quite accurate.
7. Project team
Name Role Responsibilities
<Please Fill> Project manager The project manager takes
the responsibility of
managing the project for
successfully developing the
ERP system.
<Please Fill> Project planner The project planner is mainly

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responsible for properly
scheduling as well as
planning the project
activities.
<Please Fill> Application manager The application manager is
responsible for developing
the ERP system.
<Please Fill> System analyst The system analyst is the
person who is responsible of
analyzing the design
technique for solving the
business problems.
<Please Fill> Tester Tester is mainly responsible
of checking whether the
system is properly
implemented.
<Please Fill> Human resource manager The human resource manager
is mainly responsible of
planning, directing as well as
coordinating the various
administrative functions of
the organization.

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8. Initial risk identification
Risk Id Risk Description Impact Probability
1 Schedule
slippage
Inappropriate
tracking of
schedule
generally creates
problems as well
as issues related
with schedule
slippage that
further causes
delay in
developing the
ERP system.
High High
2 Technical issue If the data
migration are not
done properly
then are number
of technical
issues that can
occur in the
project.
High High

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3 Budget shortfall Unavailability of
proper project
budget can
generally create
number of
financial
challenges in the
project.
Medium High
4 Improper
management
If the team
members are not
experienced then
it would be
difficult to
manage the
project within
the expected
time and budget.
Medium Medium
9. Expected outcomes
With the development of ERP system, the organization will be capable of managing the
organizational operations quite effectively. It is found that with the ERP system, the organization
will be able to eradicate the repetitive processes that will greatly helpful in minimizing the
manual data entry information. Moreover, it will be quite easier for the organization to provide

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proper quality of customer service to the organization by using the ERP system. Furthermore, the
security of data as well as information will be improved due to the utilization of ERP system.
10. Initial estimation of costs
It is estimated that the completion of ERP system development is possible within the
budget that is around $39,960.
11. Signature of project manager
<Please Fill>

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Bibliography
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practices on project success: Towards developing a project benefits governance
framework. International Journal of Project Management, 34(4), pp.761-778.
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beyond project selection techniques: Understanding the role of structural
alignment. International Journal of Project Management, 33(1), pp.126-139.
Papke-Shields, K.E. and Boyer-Wright, K.M., 2017. Strategic planning characteristics applied to
project management. International Journal of Project Management, 35(2), pp.169-179.
Hornstein, H.A., 2015. The integration of project management and organizational change
management is now a necessity. International Journal of Project Management, 33(2), pp.291-
298.
Sánchez, M.A., 2015. Integrating sustainability issues into project management. Journal of
Cleaner Production, 96, pp.319-330.
Serra, C.E.M. and Kunc, M., 2015. Benefits realisation management and its influence on project
success and on the execution of business strategies. International Journal of Project
Management, 33(1), pp.53-66.
Shen, Y.C., Chen, P.S. and Wang, C.H., 2016. A study of enterprise resource planning (ERP)
system performance measurement using the quantitative balanced scorecard
approach. Computers in Industry, 75, pp.127-139.

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Tenhiälä, A. and Helkiö, P., 2015. Performance effects of using an ERP system for
manufacturing planning and control under dynamic market requirements. Journal of Operations
Management, 36, pp.147-164.