Project Management Report: ERP Implementation at Roehampton University

This project management report focuses on the ERP implementation process at the Business School of Roehampton University. The report begins with a project initiation document, outlining the project background, objectives, scope, deliverables, constraints, assumptions, and resource allocation, followed by justification for the project, securing funding, and defining roles and responsibilities of project participants. It then details the project management plan, including a Gantt chart and Work Breakdown Structure (WBS) to organize tasks and timelines. The report further analyzes various aspects, including communication management, risk analysis, and resource planning. It also compares the PRINCE2 and Waterfall models and includes a comprehensive risk management plan. The report concludes with a discussion of the project's overall management, challenges, and recommendations.

PROJECT MANAGEMENT

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
Project initiation document.....................................................................................................1
Justify the project...................................................................................................................5
Securing funding....................................................................................................................5
Roles and responsibilities of project participants...................................................................5
Information that are needed to produce effective right from the start....................................6
TASK 2............................................................................................................................................6
Project management plan.......................................................................................................6
Gantt chart..............................................................................................................................6
WBS.....................................................................................................................................10
A. Analysis...........................................................................................................................11
TASK 3..........................................................................................................................................12
REPORT........................................................................................................................................16
Communication management process..................................................................................16
Communication plan............................................................................................................17
Risk analysis.........................................................................................................................18
Resource plan.......................................................................................................................18
Human resource management plan......................................................................................18
Procurement management process.......................................................................................19
Time management process...................................................................................................19
Cost management process....................................................................................................19
Quality management process................................................................................................19
Change management process...............................................................................................20
PERT....................................................................................................................................20
B. Prince 2 vs Waterfall model.............................................................................................20
Risk management plan.........................................................................................................21
CONCLUSION..............................................................................................................................22
REFERENCES..............................................................................................................................23
APPENDICES...............................................................................................................................24

APPENDICES...............................................................................................................................25
Project Initiation Documents................................................................................................25
Gantt chart......................................................................................................................................27

INTRODUCTION
In the project management, there are several elements helps to make creative results through planning, controlling, monitoring,
reviewing, etc. With stipulate the time, all these functions promoted in systematic manner with project and its scope (Calvo-Mora,
Navarro-García and Periañez-Cristobal, 2015). In this aspect, present report based on the case of Business School of Roehampton
University. There are teaching rooms and computing labs in Queen's Building considered that ensure students and staff has excellent
learning. In order to focus on the present report, it covers project and its scope with justify roles and responsibilities of participants.
Furthermore, it includes Gantt chart and Work break down structure to focus on the different activities.
TASK 1
Project initiation document
Project background / introduction In this aspect, present report based on the case
of Business School of Roehampton University.
There are teaching rooms and computing labs
in Queen's Building considered that ensure
students and staff has excellent learning. In
order to focus on the present report, it covers
project and its scope with justify roles and
responsibilities of participants. Furthermore, it
includes Gantt chart and Work break down
structure to focus on the different activities.
Business case / Benefits of doing this project Present case is based on the Business School of
Roehampton University. There is wide scope to
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implement SAP ERP because plan increase
project management and continuous
monitoring on the supervisors. In respect to
considered plan, manager need to conduct time
to time meetings so that effective strategies
implemented to resolve problems and issues.
Objectives and scope [or include / link to the
project scope document]
 To increase performance with less time
period.
With the help of the present objectives, ERP
model develop to make effective results at
workplace.
Deliverables / outcomes Supply chain management, deliverables, etc.
Constraints E-commerce
Project Assumptions  Adeqaute amount of funds will be available
with the organization
 Growth of the organization is constant.
Time 20 Weeks
Cost £520.23
Assumptions Yes
Start date 25/03/18
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Ending Date 25/04/18
Resources Project team, technology, staff member, etc.
Project manager / project lead Full-time manager
Project sponsor Project manager
Project board / steering group Higher level of knowledge
Project team and roles Implement tools and techniques to perform
task
Project background and its scope
In early years, there advance activities and technology not were there so that people face issues to maintain their accounting.
However, nowadays digital technologies goes very advanced so that it become important to maintain proper recording and considered
systematic work performance. In this aspect, SAP FIC included in many aspects of each module which related with the business era. It
involves material management, production planning, distribution activities, etc. ERP is also considered that stand for Enterprise
Resource Planning tool. It is multi module appliance software which helps to maintain proper records with all integrated transaction in
different department which considered in one software. In this way, organisation able to identify mistakes in financial transactions and
prepare financial statements as well.
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Illustration 1: ERP system
Source: (Successful deployment of the first SAP ERP project in
Myanmar, 2016)
This present tool has many scope through advance software could be considered in the accounting system. It is used to attain
competitive advantages and successful results as well. Further, errors are also minimised to increase enterprise results. In addition to
this, work also perform by the workers so that implementation of ERP is effective with different activities and tasks. In addition to
this, there is wide scope to implement SAP ERP because plan increase project management and continuous monitoring on the
supervisors. In respect to considered plan, manager need to conduct time to time meetings so that effective strategies implemented to
resolve problems and issues.
SAP ERP MODEL
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Could be included that which would be planning about resource planning which is developed by German company this model
is incorporating all key and major functions of business of that particular organisation. In which ERP stands for enterprise resource
planning and SAP is that company which is making this tool.
Justify the project
 Organising process: Researcher learned about the previous element of project that is technology so that manager need to
complete their function with time reference. It helps to implement policies and plan that complete time and attain meeting with
aims and objectives (Samset and Volden, 2016).
 Project scope management: It considered huge scope in Business School of Roehampton University. Therefore, they are able
to know that how resources could be utilise and beneficial in the enterprise. It increases profits and reduce costs in the
business. In addition to this, cost benefit analysis considered allocation of proper resources to gain more systematic work
performance at workplace.
Securing funding
In respect to complete the project around £100M requires to considered each activity. It helps to make sensible assumption
with put more efforts and creativity.
Roles and responsibilities of project participants
In this aspect, different people who take part in project requires roles and responsibilities that implement in project. CEO of the
project need to monitor financial performance so that errors could be identified with set time to resolve issue and problems.
Furthermore, project manager need to considered their responsibilities to make successful plan and systematic results. When manager
fails, it impacts negative on the outcomes and other activities (Calvo-Mora, Navarro-García and Periañez-Cristobal, 2015). In addition
to this, team members group need to perform effective work with implement high performance. It assists to implement SAP ERP in
financial system. Along with this, end users group considered their part with performing several functions which cannot be effect the
decision in corporation.
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In the change management plan, all changes need to look by supervisor or project manager. In this way, on time testing need to
implement which considered assessment of mistakes. Therefore, time will be save to accomplish desired results at workplace. In order
to monitoring activities project manager need to look towards the feedback from stakeholder. In addition to this interview must be take
which help to take proper support with examine the process.
Information that are needed to produce effective right from the start
In respect to implement the project, ERP system in the enterprise determines which depends on the project manager to make
successful plan. This system also considered findings with many software applications which need to manage company outcomes.
ERP system also help to connect different software that are help to manage inventory and profitable outcomes as well. In respect to
considered ERP system, best practices increases that develop efficiency and operations as well. Therefore, it requires context diagram,
facilitated workshop and multi criteria decision analysis. Further, communication management plan helps to conduct proper meetings
with stakeholder to circulate important information that support to make coordination.
TASK 2
Project management plan
In respect to considered SAP ERP implementation, proper allocation of resources needed in each task. Therefore, smooth
functioning help to develop effectiveness at workplace.
Gantt chart
Task Name Duration Start Finish Predecessors
Building Management
System
112
days Start Finish
Initiation phase 15 days
Mon
3/26/18
Tue
8/28/18
6

Setting the target goals
of BMS implementation 5 days
Mon
3/26/18 Fri 4/13/18
Setting stakeholders
expectations 10 days
Mon
3/26/18 Fri 3/30/18 3
Proper and adequate
documentations,
contracts and
agreements
8 days
Mon
4/2/18 Fri 4/13/18 3
Planning phase 21 days
Mon
4/2/18
Wed
4/11/18
Setting out operational
plans and policies 6 days
Tue
4/10/18 Tue 5/8/18 5
Identifying resource
requirement i.e. human
source, funds and
equipment’s
9 days
Thu
4/12/18
Thu
4/19/18 7
Plan for managing risk 6 days
Fri
4/20/18
Wed
5/2/18 8
Execution phase 21 days
Thu
5/3/18
Thu
5/10/18
Collection of funds 5 days
Thu
4/19/18
Thu
5/17/18 9,4
Hiring project team i.e.
technical expert,
website developer and
others
4 days
Fri
5/11/18
Thu
5/17/18 11
Purchase hardware and 12 days Fri Wed 11,12
7

software license and
others 5/18/18 5/23/18
Testing system
functioning 5 days
Thu
5/24/18 Fri 6/8/18 12
Monitoring and
controlling phase 91 days
Thu
5/24/18
Wed
5/30/18
Continue monitoring of
the system functioning
and work execution
33 days
Mon
4/23/18
Mon
8/27/18 13
Regular reporting 91 days
Mon
6/11/18
Wed
7/25/18 12
Conducting meetings 5 days
Thu
5/24/18
Thu
9/27/18 14
Analysing the risks 4 days
Thu
5/31/18
Wed
6/6/18 16,14
Examining the progress
by comparing the
performance with the
targets
5 days
Thu
7/26/18
Tue
7/31/18 17
Altering the plan 8 days
Fri
9/28/18
Thu
10/4/18 17,16
Closure phase 1 day
Fri
9/28/18
Tue
10/9/18
Contract closure 1 day
Mon
3/26/18
Mon
3/26/18 19
8

Post-project appraisal
and review 1 day
Wed
8/1/18
Wed
8/1/18 20
Submitting the final
report to the project
manager
1 day
Fri
10/5/18 Fri 10/5/18 21
9