ERP Software Implementation Project Report for JoytiVIC Pty Ltd

This project management report analyzes the implementation of an integrated ERP software within JoytiVIC Pty Ltd. The report, prepared by a project manager, details the project integration, including a SWOT analysis, objectives, roles, and approaches to achieve project goals. The report outlines a 9-month work breakdown structure, identifies project risks through SWOT analysis, and addresses ethical considerations in assigning responsibilities and fostering fairness across departments. Key elements include stakeholder management, scope definition, and risk identification, aiming to improve internal integration, enhance consumer satisfaction, and gain a competitive edge. The report also covers the project charter, risk identification, and ethical analysis, providing a comprehensive overview of the ERP implementation project and its management strategies.

Project Management

Table of Contents
EXECUTIVE SUMMARY.............................................................................................................3
INTRODUCTION...........................................................................................................................3
PROJECT INTEGRATION.............................................................................................................3
STAKEHOLDER MANAGEMENT...............................................................................................4
SCOPE STATEMENT....................................................................................................................5
RISK IDENTIFICATION...............................................................................................................6
ETHICAL ANALYSIS OF CASE STUDY....................................................................................6
REFERENCES................................................................................................................................7

EXECUTIVE SUMMARY
The project management report is related with effective implementation of integrated
ERP software in JyoitVLC pty Ltd. The project manager have prepared the report for this
presenting project integration stating requirement of project is SWOT and objective, roles
approaches to be followed to achieve the objectives. The work breakdown structure is outlined 9
months the time to complete the project. The risk are identified through SWOT analysis which
are related to project. The threat losing edge over competitors and in effective implementation of
ERP risk are identified. Ethical issues are determined in assigning responsibility to each
department mangers and developing respect, fairness in implementation of the integrated ERP
software by each department of organisation.
INTRODUCTION
The present case study is related with the development of a ERP solution within JoytiVIC
Pty Ltd by 2020. The project is related with integration and management of all activities and
flows in a single project. The implementation of the ERP software is not providing them comfort
due to restriction on liberty of conducting their activities. Due to improper implication the
consumers and management are dissatisfied and also the competitors are gaining advantages
from their older functioning regarding lack of transparency among internal stakeholders and
consumer satisfaction. The project manager have prepared the report over analysing this case and
intended to effective implementation of software within organisation in 9 months. This will be
achieved thorough project integration, defining scope statement and identification of risk along
with ethical analysis.
PROJECT INTEGRATION
ERP system background:
A VRP software is being implemented in JoytiVIC Pty Ltd by 2020 with an objective to
bring in a single software within organisation to enhance integration among different
departments and operations of company. The integration is required to in order to gain better
procurement status, recording of inventory, accounting records, communication among
departments, reporting and others possibilities regarding speed delivery, order of goods along
with identification of ordered stock and enhancing costumers satisfaction.
SWOT of proposed system:
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Strengths:
 Better ingratiation between different
department of organisation (Kerzner,
2017).
 Enhanced monitoring and control by
top management on any inadvertent
situation.
Weaknesses
 Improper implication and lack of clarity
among the departments.
 Lack of interest in the department
managers over issue of integration and
its requirement.
Opportunities
 The integrated ERP project given an
oppertuniity to gain competitive
advantage over in market place due to
use modern of functioning.
 The transparency among department
and company operation will increase.
 Enhancement in consumer satisfaction.
Threats
 Non implementation of projects on
time.
 Loosing edge over competitors.
 Failure of the integrated ERP software.
 Incurring more cost on project then
estimated.
Project charter:
Objective: To plan the task for ERP software implementation in next 9 months by assigning
team members tasks.
Success measure: gaining an edge over competitors in market pace through new integrated ERP
software and enhancing consumer satisfaction.
Roles:
 Assigning task to each person involved in project.
 Approvals and management in project life cycle.
Approach:
 Holding regular meetings with team and internal stakeholders.
 Training to the users and other preparation.
STAKEHOLDER MANAGEMENT
The key stakeholders that will be benefited from this project are:
Internal stakeholders External stakeholders
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Accounts department Consumers
administration staff
operations management
top management
production department
CEO
SCOPE STATEMENT
Scope statement
To implement the integrated ERP software within JyotiVLC Pty Ltd within 9 months to
establish an effective integration and communication of information among all departments of
business.
Work breakdown structure:
Activities Time allotted
Taking meeting with team, CEO, top
management, developers and departments
separately over project issues.
1 week
Determination of the reason of lack of interest
and lower knowledge over software, improper
implementation
1 week
Providing training and stating importance and
identification of issues of each team member
related with project
1 week
Development and improvements in project
with mitigating loops ad holes
2 weeks
Implementing in each department and checking
results
1 week
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Listing out technical errors and faults and
informing same to software development team.
1 week
This process will repeat for next 3 cycles 21 weeks
Final development of software 4 weeks
Final implementation of project in whole
organisation
2 weeks
Follow up 2 weeks
Project team and structure:
The team includes a project managers, IT experts, software developers and top
management who are top level of project hierarchy (Eskerod & Jepsen, 2016). Then comes
mangers of different departments who are responsible for giving growth and feedback over
implementation. Then comes two members form each department who gives actual response
over the integration and transparency development in communication.
RISK IDENTIFICATION
The risk related to the project have been identified through SWOT analysis under which
threats and weaknesses depicted risk related to project (Project Risk Identification For New
Project Manager, 2019). The risk associated with the projects have been identified as non
completion of project on time, not gaining edge over competitors after implementation of
project, lack of clarity regarding software in the departments, lack of integration by department
managers and incurring higher cost then estimation. The prevention will be taken as timely
completion of each task on time and taking review meeting regularly so every loop and hole can
be mitigated.
ETHICAL ANALYSIS OF CASE STUDY
Ethical issues:
 Assigning different responsibility to each department mangers as project manager have to
demonstrate respect to each one of them while assigning task and entrusting with
resources.
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 The project mangers faced ethical issue in fostering excellence through mutual respect,
trust, confidence, cooperation, and diversity while assigning task to each team member
from accounting, admin and operation departments (The importance of being ethical in
project management, 2019).
 The project mangers have full responsibility of developing respect, fairness in
implementation of the integrated ERP software by each department of organisation.
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REFERENCES
Books and Journals
Kerzner, H. (2017). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Eskerod, P. & Jepsen, A. L. (2016). Project stakeholder management. Routledge.
Online
Project Risk Identification For New Project Manager. 2019. Available through
:<https://www.projecttimes.com/articles/project-risk-identification-for-new-project-
manager.html>.
The importance of being ethical in project management. 2019. Available through
:<https://www.techrepublic.com/article/the-importance-of-being-ethical-in-project-
management/>.
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