Strategic Information Systems for Business: Eureka Limited Case Study

This assignment analyzes Eureka Limited's business processes and accounting software requirements to improve operations. The study identifies key business processes such as product development, financial reporting, and product delivery, while also pinpointing major control risks, including the reduction in accounting scope and low production control. The assignment then outlines essential accounting software features, including core accounting, budgeting, forecasting, reporting, asset tracking, payroll, billing, and inventory management. It further explores three accounting software vendors (MYOB, SAP, and XERO), comparing their features and functionalities to recommend the most suitable software for Eureka Limited, with the aim of minimizing control risks and optimizing business objectives. The final recommendation is based on a comparison of software packages, ensuring the selected solution aligns with the company's specific needs and enhances its overall performance. This analysis is designed to guide Eureka Limited in making informed decisions about its strategic information systems.

Running head: STRATEGIC INFORMATION SYSTEMS FOR BUSINESS
Strategic Information Systems for Business and Enterprise
Name of the Student:
Name of the University:
Author’s Note:
Course ID:

1STRATEGIC INFORMATION SYSTEMS FOR BUSINESS
Table of Contents
Introduction:....................................................................................................................................2
Business Requirements:...................................................................................................................2
1. Identifying the key business process for Eureka Limited:...........................................................2
2. Identifying the major control risks for the business processes of the company:.........................4
Systems Requirements:....................................................................................................................6
1. Identifying the possible accounting software features and functionalities, which could the
company needs to consider their business objectives and minimise the control risk:.....................6
Software Requirements:...................................................................................................................8
1. Visiting the website for identifying three accounting software package vendors and providing
a brief description of each vendor for its product:...........................................................................8
2. Identifying which software most suitable vendor and accounting software package for the
company:........................................................................................................................................10
Vendor Selection:..........................................................................................................................12
1. Comparing and contrasting the features and functionalities of two accounting software
packages offered by the accounting software package vendors:...................................................12
2. Identifying which one is most suitable vendor and accounting software for the company:......14
Conclusion:....................................................................................................................................15
References and Bibliography:........................................................................................................17

2STRATEGIC INFORMATION SYSTEMS FOR BUSINESS
Introduction:
The overall assessment aims in evaluating and recommending an accounting software for
Eureka Limited, where adequate business requirements, systems requirements, vendor selection,
and software selection. In addition, relevant evaluation has mainly helped in detecting the level
of software’s, which could be conducted by the company for improving their operations.
Additionally, adequate business requirements have been evaluated to identify the key business
process and the major control risk ha is affecting the operations of Eureka. Moreover, the
possible accounting software features and functionalities have been evaluated to identify the
major accounting software that can be used for improving the production process of Eureka.
There is an adequate selection process, where three accounting software is evaluated to detect the
level of accounting product that can be used by Eureka. Furthermore, relevant comparison
contrast has been conducted for detecting the functionalities of the two-accounting software
package offered by accounting software packages. Lastly, adequate information has been
provided regarding the most suitable software package for the company.
Business Requirements:
1. Identifying the key business process for Eureka Limited:
There is relevant key business process that is followed by Eureka Limited for ensuring
the level of productivity and revenues from operations.
Developing new product range:

3STRATEGIC INFORMATION SYSTEMS FOR BUSINESS
The major key business process for Eureka Limited is the production and supply of
beverages, which can help in generating high level of income from operations. The company has
been generating high level of income by producing the beverages, which is sold from different
business, supermarkets and pub-chains. In addition, the organisation directly aims in producing
higher level of beverages, where continuous improvement in the current beverage conditions has
been conducted to support the demand from the customers. The company has witnessed mixed
fortunes over the years in terms of business, which has helped in improving the level of income
from operations and producing new beverages to the customers. The organisation has mainly
aimed in producing new products, which can help in generating high level of income from
operations. The continuous development of the new beverage product has been conducted by the
organisation, which has helped in maximising the level of products that could be provided that
period of time. The beverage of the company has been producing healthy drinks, which ware
currently in high demand from customers (Rainer, Prince and Watson 2014).
Financial analysis, reporting and capital management:
The second major business key business process of Eureka is the financial analysis
reporting and capital management that is been conducted by the management for securing the
business operations and profitability. The company has been maintaining a single accountant
who is responsible for keeping the records and preparing a relevant book, which can help in
depicting the key features of the organisation. The preparation of adequate financial books and
depiction of the actual financial performance is also an adequate process that is being maintained
by the management for generating high level of income from operations. However, the financial
statements of the company did not provide adequate information about the much needed
information to run the business efficiently. Furthermore, the financial performance of the

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company is not supporting their competitive production measures that needs to be conducted by
the company to reduce the level of operations that needs to be conducted over the period of time
(Anaya, Dulaimi and Abdallah 2015).
Product delivery:
The third major process of Eureka limited is to provide relevant preferred scale has been
known for producing the quality beverage for their customers and altering the relevant taste, as
pre the consumer demand. Therefore, it could be assumed that the product delivery is one of the
major processes of the business, as it helps in maximizing the level of new product delivery that
can be conducted by the company to fulfil their customer demand.
2. Identifying the major control risks for the business processes of the company:
There are relevant major control risks for the business process, which needs to be
maintained by the organisation for minimising the negative impact on their process. The overall
control risk is mainly detected for the organisation, which is minimising its capability to increase
the level of operations. The major control risk that needs to be conducted for the business
processes are depicted as follows.
Reduction in the accounting scope of the business:
After analysing the operations of Eureka Limited, it has been detected that the
organisation is mainly not able to detect the level of different pricing structure for its products.
The major control risk of the business process is relativity identified as the reduction in
accounting scope, which is limiting the ability of Eureka limited to adequately improve with
operations. The case study has directly indicated that due to the reduction in the accounting

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capability the organization it is not able to improve its competitive pricing conditions, which has
resulted in the failure of acquiring adequate sales during the financial year. These limitations can
be a major problem for the company in the long run and hamper their overall growth and
prospects which can in turn reduce its capability to continue the growth conditions, which was
experience in previous financial years. The company has been using adequate measure for
improving current production while failing to adequately comply with the accounting needs of
the employees. Therefore, it could be identified that the lack of adequate accounting tools is a
Major control risk for the business process of Eureka Limited, which needs to be altered for
effectively improving its competitiveness in the market (Chorafas 2016).
Minimising the level of control in production:
The second control risk of the business process can be identified as the low level of
control in production system, as Eureka Limited is not able to identify the level of costing and
measures taken in there system. From the relevant analysis, it could be identified the company is
improving its overall beverage products and changing the alternative ingredients in accordance
with the demand. However, they are not able to identify the level of sophistication and costing
that is involved in the total production process. Change in the control process of the production
system would eventually allow Eureka limited to identify the level of cost related to each
activity. The identification of the costing would eventually help in minimizing the level of
expenses and improve the production possibility of the organization. After the implementation of
adequate accounting software, the company needs to utilize the reports generated from the
software to improve its current production system, which will increase its competitive edge in
the market (Jones et al. 2014). Due to lack of adequate information, regarding is production

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process the competitiveness of Eureka Limited diminished over the past financial years, which
resulted in loss of sales and essential revenues for the company.
Systems Requirements:
1. Identifying the possible accounting software features and functionalities, which could the
company needs to consider their business objectives and minimise the control risk:
There are relevant features of the accounting software’s that needs to be taken into
consideration by Eureka Limited before selecting adequate accounting software. The key
feathers of the accounting software must include the following systems.
Key features Explanation
Core accoutring: The main feature of the software is that is needed is the core accounting
method, which Allowed the business to adequately identify all the relevant
operations and costing conducted during the financial year. This feature
would eventually help in identifying the current financial position of the
company as it detects all the relevant cost related to production process and
administrative activities.
Budgeting: The second main feature that is needed in the accounting software is the
budgeting process, as it allows the management to identify all the relevant
information regarding the future activities that will be conducted for
achieving higher financial stability. The budgeting process is essential, as it
will minimise the wastage of essential resource and reduce the level of cost

7STRATEGIC INFORMATION SYSTEMS FOR BUSINESS
incurred in the operations (Ogiela and Ogiela 2014).
Forecasting: The third major feature that needs to be provided by the accounting software
is the forecasting measure, which will eventually allow the management to
make relevant assumptions on the future prospects of the business. The
forecasting capability of the accounting software would eventually improve
the management decision making capability, which in turn would reflect
positively on the financial statement of the company
Reporting: The most essential feature that is required in aa accounting software is its
capability to prepare reports who related to the financial statement of an
organisation. The preparation of the annual reports is essential, as it would
help the management and its stakeholders to understand the current financial
condition of the company.
Asset Tracking: Eureka Limited need to have an adequate asset tracking software, which
needs to be present in the accounting system as it would help the managers
to understand the level of process through which the raw materials are being
converted to finished product. This asset tracking system would eventually
allow the management to detect possible ways in which relevant reduction
can be conducted on the production cost.
Payroll: All the relevant accounting software has the payroll system which is
essential for minimising the level of expenses incurred in calculating the
timesheet for the workers. The payroll system adequately calculates all the
relevant payments to the workers that need to be conducted according to the
timesheet. Thus, having an adequate payroll system in accounting software

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minimises the excessive burden of the accountant to effectively calculate the
relevant expenses on wages and salaries.
Billing: The automated billing system in the accounting software is an essential, as it
automatically calculates all the relevant expenses that are conducted by the
business over the financial year. Therefore, accommodation of the Billing
software would eventually is the process of the accountant and reduce the
errors that could be conducted during the filing process (Sun, Strang and
Firmin 2017).
Inventory: Adequate inventory management system is an essential accounting to see
that it should be accommodated in the accounting software. This eventually
allows the organisation to determine the level of stock in hand stock in
process and finished goods that are currently being held in the Inventory.
This information is essential as it would about the organisation to conduct
relevant changes to their current costing structure for improving the
revenues and minimising the storage cost.
Software Requirements:
1. Visiting the website for identifying three accounting software package vendors and
providing a brief description of each vendor for its product:
Accounting Software
package
MYOB
ESSENTIALS
SAP BUSINESS
OBJECTS
XERO
Platforms supported

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Web based Yes Yes Yes
iPhone app Yes Yes Yes
Android app Yes Yes Yes
Windows Phone app No No No
Typical Customers
Freelancers Yes No Yes
Small Businesses Yes No Yes
Mid-size Business Yes No No
Enterprise Yes Yes No
Support
Phone support Yes Yes No
Online support Yes Yes Yes
Knowledge base Yes No Yes
Video tutorials Yes No Yes
Pricing
Starting from A$13.50/month No Price Stated $20/month
Free trial available Yes No Yes
No credit card required Yes Yes Yes
Free account No No No
Subscription based Yes No Yes
The above table provides information about the overall accounting software packages
that has been selected for improving the current accounting system of Eureka Limited. from the
relevant analysis of the above table it could be identified that MYOB Essential and Xero is
relatively providing the maximum level of services to the organization. However, the analysis of
SAP business objects software has relatively indicated that low level of activities and be
conducted in the accounting system. From the relevant analysis, it is identified that MYOB
Essential, SAP Business Objects and Xero can be operated under web-based, iPhone app, and

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Android app. However, not all the software can operate in Windows phone app, which can be
problematic, if the users are currently using the Windows phone app.
Moreover, the analysis also indicates that that MYOB Essential provides, phone support,
online support, knowledge base, and video tutorials. On the other hand, SAP Business Objects
only provide phone support and online support to the user. On the contrary, the Xero software
provides only online support, knowledge base, and video tutorials. There are relevant pricing
structure that is evaluated for each of the three accounting software’s, as it is essential for
making relevant decisions. From the analysis, it could be identified that MYOB Essential start
from A$13.50/month, where Free trial is available with no credit card, and demure subscription
based. Moreover, SAP Business Objects only supports no credit card schemes, while other
features are not continued by the software. In the similar process, Xero does not allow free
accounts, while accommodating other features. Therefore, all the three-software have relevant
features and limitations, which needs to be taken into consideration, while making relevant
decisions for the selection process of the software (Pearlson, Saunders and Galletta 2016).
2. Identifying which software most suitable vendor and accounting software package for
the company:
MYOB ESSENTIALS:
After the evaluation conducted in the above table, it could be identified that MYOB
Essentials is considered to be the most suitable vendor and accounting software that can be used
by Eureka Limited in their operations. From the relevant analysis, it could be identified that the
MYOB accounting software is relatively taking the lowest amount of subscription fees, which
will eventually help in minimizing the level of cost incurred in accounting process. Moreover,

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the support offered by the accounting software is relatively high which can eventually help in
improving the level of operations and supporting the accountant in time of need. Furthermore,
the typical customers for the software are all the relevant businesses, which would support
Eureka Limited current operations smoothly and have no impact on the operations. Lastly, the
adequate pricing structure free trial and subscription conditions directly indicate that the software
would eventually help in boosting the accounting system of Eureka Limited.
SAP BUSINESS OBJECTS:
The SAP business objects accounting software is not essential and right for the operations
of Eureka Limited, as it would negatively affect the operations conducted by the business. The
overall analysis has directly indicated the accounting software is not able to provide adequate
support two Eureka Limited where only phone support and online support is provided.
Moreover, there is no adequate information about the pricing structure, which is only provided
by the company to the customer with customization. Lastly, the overall software is not for
freelancers, small business, and mid-sized business. Therefore, it could be identified that the
investment in the accounting software of SAP business objects would be non-beneficial for
Eureka Limited, as it will not support the operation and accounting needs of the organization.
Furthermore, there is no free trial and subscription-based conditions provided by the accounting
software (Galliers and Leidner 2014).
XERO:
The analysis of the relevant accounting software package has directly indicated about the
significance of Xero accounting software, which Eventually allow Eureka limited to improve its
current operational capability and support the accounting needs. however, the relevant
limitations to the operations of Xero accounting software, where there is no support over phone