Event Concept and Design Report for National Congress

This report focuses on the event concept and design for the National Congress of Australia’s First People, analyzing a two-day event held at the Intercontinental Hotel in Sydney. The report addresses the '5 W's' (What, Where, When, Who, Why) of the event, detailing the discussion of previous year's activities, upcoming policies, and budget allocations. The event aims to bring together approximately 200 Aboriginal and Torres Strait Islander delegates. The report outlines the event theme, which is a gala event with music, food, and entertainment, and includes a detailed event plan with milestones and durations. The event schedule includes discussions, reports, speeches, and activities. The report also mentions the presence of an indigenous speaker and Adam Goodes. The report also discusses the strategic viewpoints for the future prospects and the use of funds collected from ticket prices for future initiatives.

Running head: EVENT CONCEPT AND DESIGN
Event Concept and Design
Name of the Student:
Name of the University:
Author Note:

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EVENT CONCEPT AND DESIGN
Event Concept
National Congress of Australia’s First People has arranged an event gathering where the
members and board will be participated to discuss the previous year’s activities and the
successful initiative. The discussion of Goldblatt’s Five ‘W’s will provide the clear idea about
the event concept. The discussion is provided below:
 What: The event is organized by the Board of Six Directors to discuss the activities held
in the previous year. Every year this Congress is arranged in different location and this
year the location is selected in Sydney. In this event, the discussion would be based on
the review of the previous year’s initiatives along with the upcoming policies and
advices. This event would provide the direction for the upcoming Congress activities
along with the expected budget allocations. It is estimated that almost 200 Aboriginal and
Torres Strait Islander would be delegated from different places of Australia and it would
include members from diverse academic, professional, and cultural background.
 Where: The Congress will be arranged in Intercontinental Hotel, which is located on
Macquarie Street in Sydney. The luxurious place is compared to a playground of allure
and grandeur due to the most beautiful décor. The beautiful views of the Sydney Harbour
Bridge, Royal Botanic Gardens, and Sydney Opera House are visible from the luxury
rooms and suites. The Club InterContinental offers the high level of sophistication by
offering a selection of 27 Champagnes that would be served on a wrapped around
balcony terrace. The serene atmosphere is quite preferable for a Gala event.
 When: The meeting will be arranged for two days. On 14th October, Thursday, the event
would start at 9 am in the morning. The event would be continuing till the next day. It

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EVENT CONCEPT AND DESIGN
would finish on 15th October at 4pm in the afternoon. The discussions and the facilities
would be provided to all the members attending the event.
 Who: The members of the organisation will be present in this event. The organisation has
twelve core staffs and a board of six directors. Almost 200 Aborigial and Torres Strait
Islanders would be present in this event. The event aims to showcase the cultural traits of
the Aboriginal and Torres Strait Islanders. An indigenous speaker would be present in
this event to motivate the members with the inspirational speech. Adam Goodes, the dual
Brownlow Medalist and the former Australian of the Year would be present in the final
day of this event.
 Why: The event aims to develop the concern the upcoming policies and activities to be
undertake for the Aboriginal and Torres Strait Islander groups. The report of the previous
year’s activities would be presented to the members. The event would even discuss the
strategic directions for the year along with the estimated funding for the upcoming time.
Event Theme
The event will be organized in Hotel Intercontinental, which is a luxurious hotel locating
in the heart of Sydney. The Gala Event will be generally organized for discussing the future
prospects and celebrating success. The Gala event would include some ear-soothing music,
delicious foods, and drinks. In addition to this, the beautiful views from the luxurious room and
suits would create the serene atmosphere. Some entertainment activities would also be arranged
for make this Gala Event a successful and remembering one.
Event Plan
The scheduled activities for the event are discussed further:

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EVENT CONCEPT AND DESIGN
Milestones Duration (Date)
1. Objective of the meetings would be discussed 14th October, Thursday
2. The previous year’s activities would be reported 14th October, Thursday
3. Music event 14th October
4. Speech from Directors Thursday
5. Lunch Thursday
6. Discussion of the estimated budget 15th October, Friday
7. Policy developments and advices Friday
8. Opinions of the members from aboriginal
delegators
Friday
9. Advice from Adam Goodes Friday
10. Lunch Friday
Table 1: Event Planning
(Source: Created by the Author)
The event would be continued for two days and the strategic viewpoints for the future
prospects would be discussed. The beautiful ambience and the gala time in this event would
ensure success for that will be remembered for long. The funds collected from the ticket prices
would be used for accomplishing the goals for the future initiatives.

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EVENT CONCEPT AND DESIGN
References
InterContinental Sydney. (2018). Social Events. [online] Available at:
https://www.icsydney.com.au/Celebrations/social-events [Accessed 20 Mar. 2018].
National Congress. (2016). About Us - National Congress. [online] Available at:
http://nationalcongress.com.au/about-us/ [Accessed 20 Mar. 2018].