Professional Development Report: Team Dynamics and Event Execution

This report provides a comprehensive analysis of professional development, focusing on the planning and execution of a training event. It explores various communication styles, including emails, letters, and broadcasting, essential for disseminating event information. The report delves into problem-solving techniques, addressing issues such as venue cancellations and resource allocation. It also includes a detailed project schedule using a Gantt chart, outlining the different phases of the event, from initial planning to closure. Furthermore, the report highlights the significance of team dynamics in ensuring the success of group work and discusses the importance of Continuous Professional Development. The report also describes the key steps in implementing the training event, emphasizing the importance of effective planning, monitoring, and control to achieve desired outcomes.

Professional Development

Table of Contents
INTRODUCTION ..........................................................................................................................1
LO 1.................................................................................................................................................1
P1 Different types of communication styles .........................................................................1
P2 Professional Schedule ......................................................................................................2
LO 2.................................................................................................................................................5
P3 and P4 Problem solving ....................................................................................................5
LO 3.................................................................................................................................................6
P5 Importance of team dynamics in success and failure of group work................................6
P6 Work within a team to achieve a defined goal..................................................................7
LO 4 ................................................................................................................................................8
P7 Importance of Continuous Professional Development......................................................8
P8 Development plan.............................................................................................................9
Conclusion ....................................................................................................................................11
REFERENCES .............................................................................................................................12

INTRODUCTION
Training and development is an essential element for employees in every organisation,
training events assist employees in developing significant skills and knowledge These skills
helps employees to achieve growth in their career. The present report is in context to training
event needs to be organised in an organisation for enhancing knowledge and skills of the
employees. The report will identify various communication tools which can be used during
planning and organisation of a training event. The utilisation of various problem solving
techniques will also be identified in the report. Furthermore, a professional schedule of the event
and presentation will be included in the following report. In addition to this the significance of
team dynamics and Continuing Professional Development will be also discussed in this report.
LO 1
P1 Different types of communication styles
In order to successfully execute the training event it is important to communicate relevant
information regarding event among the employees and other people involved. Communication
helps in conveying information about an event effectively among the people. Specially training
events are designed and developed for employees development, hence they need to get every
data or information about the event such as time, place, date, purpose etc. In order to
communicate this information various methods or channels can be used as described below -
 Emails – The most common but popular communication channel nowadays is Email, to
convey important information to a huge audience without wasting much time the event
planner or organisation can use email promotion. Sending email to each and every
employee can help in conveying important information regarding the event among
people(Broadbent and et.al ,2014).
 Letters – The another communication tool can be letters or memos, it's a little time
consuming method as each and every individual need to receive the letter. The head of
department or managers needs to write letter regarding training event to their employees
so that they can get information about the same.
 Telephone conversation – Telephonic conversation can also be an effective
communication channel for conveying the event information among employees of an
organisation. Making reminder calls help employees to be ready or prepared for the
training event.
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 Broadcasting – One of the most effective and easy communication method or channel for
conveying information is broadcasting through internet. Every organisation has online
existence nowadays, such as Facebook page, twitter account etc. In order to promote the
training event and spread awareness related to it, organisation can broadcast or post
significant content or information about the training event on their social media accounts.
It can help to promote the event among a large audience in a short period.
P2 Professional Schedule
Project schedule is a presentation of each and every activity or plan developed in order to
execute an event. The project schedule determine various resources incurred in establishing and
executing a project or event. In order to demonstrate activities of the training event professional
schedule software can which help in creating a Gantt chart.
Gantt Chart
The Event design Gantt layout is a profitable portrayal technique for propel following and
uncovering purposes. It's the go-to gadget for most Project Managers when they have to get a
fast measure of the time it will take to complete all the Project works out. An errand design
Gantt plot is a visual chart that introductions enter practices in progression on the left (first
activity is at the upper left and last development shut in the base right corner) versus time (on the
best or base). Each effort is addressed by a bar that mirrors the start and date of the development,
and along these lines its term. The outline exhibits each one of the activities, when they're set to
start and end, to what degree each development will last, where there are fronts of activities,
conditions between works out, which are related with jolts and the start/end date of the entire
Project.
Activities required to execute the training event
 Initial phase – The initial phase refers to starting state of an event or project, this
includes planning of the event, analysis of resources required in the development or
execution of the event etc. The initial phase includes activities such as ;
1. Setting the aim and objective of the Training event
2. Setting the expectations of the employees(Bunderson and et.al ,2015).
3. Identification of place, time and resources requirement
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 Planning phase – This phase includes the planning of various elements of an event or
project, the planning phase includes analysing scope, budget, deadlines, team roles,
communication plan and milestone of the event which is going to be executed.
 Launching and Execution – This is another important stage of an event or project
development, the launching and execution phase includes management of the budget,
status reports and planning of various resources needed art the time of event execution or
launching.
 Monitoring and Control – This phase includes the event or project goals, quality of
deliverables and team performance. Event monitoring and control is very important for
ensuring the event activities being performed properly. Monitoring and control helps in
obtaining the best results or outcomes.
 Closure – The last phase of an event or project includes retrospective meeting, project
closure report and celebration of event success.
Task Mode Task Name Duration Start Finish Predecessors
Auto
Scheduled
Planning Training
program 1 day Fri 5/4/18 Fri 5/4/18
Auto
Scheduled Develop Training concept 5 days Mon 5/7/18 Fri 5/11/18 1
Auto
Scheduled Develop specification 4 days Mon
5/14/18 Thu 5/17/18 2
Auto
Scheduled
Developing training
activities 3 days Mon
5/14/18
Wed
5/16/18 1,2
Auto
Scheduled Development 4 days Fri 5/18/18 Wed
5/23/18 3
Auto
Scheduled Testing 1 day Thu
5/17/18 Thu 5/17/18 4
Auto
Scheduled Venue setting 2 days Thu
5/24/18 Fri 5/25/18 5
Auto Invitations 4 days Fri 5/18/18 Wed 6
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Scheduled 5/23/18
Auto
Scheduled Inviting Professionals 4 days Mon
5/28/18 Thu 5/31/18 7
Auto
Scheduled Inviting employees 4 days Thu
5/24/18 Tue 5/29/18 8
Auto
Scheduled Implementations 4 days Fri 6/1/18 Wed 6/6/18 9
Auto
Scheduled Pre-presentation 1 day Wed
5/30/18
Wed
5/30/18 10
Auto
Scheduled Training A 1 day Thu 6/7/18 Thu 6/7/18 11
Auto
Scheduled Online training 2 days Thu
5/31/18 Fri 6/1/18 12
Auto
Scheduled Seminars 2 days Fri 6/8/18 Mon
6/11/18 13
Auto
Scheduled Group discussions 2 days Mon 6/4/18 Tue 6/5/18 14
Auto
Scheduled Meetings 2 days Tue
6/12/18
Wed
6/13/18 15
Auto
Scheduled Training B 1 day Wed 6/6/18 Wed 6/6/18 16
Auto
Scheduled Practical training 4 days Thu
6/14/18 Tue 6/19/18 17
Auto
Scheduled Individual training 4 days Thu
6/14/18 Tue 6/19/18 16,17
Auto
Scheduled Measuring performance 2 days Thu 6/7/18 Fri 6/8/18 18
Auto
Scheduled Event closure 1 day Wed
6/20/18
Wed
6/20/18 19
4

Illustration 1: Gantt Chart
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LO 2
P3 and P4 Problem solving
In order to solve the event problem I planned to perform the following activities -
Understand the Issue
There are various issues that arises in an event or program, In this event there were issues
related to the planning of event, budget planning, planning related to resources, venue booking
and inviting guests. The venue booked for the event was canceled due to some issue in the
infrastructure of the hotel. In order to create and executed a successful training event it was very
important to make effective plans and strategies step by step which can help and support for a
conducting a successful event and achieve desired goals or objectives. I identified each and every
issue and tried to understand it with the help of other team members through meetings and
discussions.
Create a plan
The next step is to create a plan, When I have a event plan to address the course of
action, ensure everyone grasps their part and desires and what's more the date-book and how it
fits into their present commitments. It is protected to state that they are to drop everything to help
in the game plan or is it something they should do after their provoke obligations. Do whatever it
takes not to surrender the demand over to them unless there is a perfect chance to spare. In case
something is squeezing and trumps everything else, guarantee that is clearly passed on close by
who will do it.
Some segment of my game plan should give the impacted party a condition of contact(Chirino
and et.al ,2016). Make an effort not to surrender them contemplating on account of something
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Illustration 2: Network plan

got settled or not. Another legitimate reason behind a condition of contact is by virtue of issues
sometimes raise and it's average for the impacted individual to go to some individual who
unquestionably knows the situation.
Implement and follow up
Since I have a plan and everyone fathoms their commitments, and I have expected
obligation for any point the finger at I may have in the situation, I need to realize my course of
action and advancement. In case it's an issue incorporating a member in a multi-day event, ask in
with them a couple of times to find how things are. Use their name and address specifics. If
suitable, offer concessions to go to another event.
Pay special mind to increasing speeds by means of electronic systems' administration media as
well. Habitually, I'll think something is tended to and the social occasion will take their failure to
the web.
LO 3
P5 Importance of team dynamics in success and failure of group work.
There are is major important team dynamics which implies to the effective behavioural
relationship between the member in team within an organisation or group that are assigned
connect project or tasks within an organisation. These dynamics are usually affected by roles and
responsibilities and also have a direct result on productivity. This importance of the team
dynamics can be considered from the below given points of interest(Hunter and et.al, 2016).
 Better results: Development of an effective team dynamic will tend to create effective
coordination of organisation goals. Experts of management Douglas observed that
companies should get better results when they have maintained an informal atmosphere,
encouraged everyone to participate within team discussion defined clear objectives
listened to one another effectively and developed strategies for completion of tasks
through effective participation.
 More commitment: Team dynamic also has its great importance towards increasing level
of motivation of employees which tends to raise their commitment towards achievement
of organisational objectives. It enables the management to provide direction to their
employees for effective accomplishment of work through coordination. A positive team
atmosphere mainly coordinated with team members to get their participation in
accomplishment of tasks effectively(Jarvis and et.al, 2015).
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 Less conflict: Establishment of working environment in which the employees can thrive
without the conflict involves the improvement of group dynamic so that team members in
organisation must consider each other and provide importance to opinion before making
any decisions. Effect project manager usually takes time to organise team development
activities. These enable the team members to get to know each other better than they did
before the project started and improve the communication going forward.
 More trust: It also tends to create trust between team members and provide abilities to
team members to overcome weaknesses. Through team dynamics managers will tend to
develop more trust and coordination between team members that enables organisation to
achieve its business objectives.
P6 Work within a team to achieve a defined goal.
There are various roles and responsibilities are required to be accomplished by employees
in order to achieve the business objectives. In present context, the main objective is achieved the
support of team members in organisation which tends to create positive relationship. In present
group task, I was having the responsibilities to analysed the problems which are faced by
organisation in market. Conducting market research requires various efforts and analysis of
various important aspects that needs to be considered. For successful accomplishment of roles I
have analysed the major aspects of market and position of enterprise in market which is relevant
for the accomplishment of activities(Kramer and et.al ,2016). Other than this, I was also having
the task to develop strategies to analyse the external business environment of organisation and its
stakeholders that affects its team members with an aim to resolve the problems. It enables the
management to provide direction to their employees for effective accomplishment of work
through coordination. A positive team atmosphere mainly coordinated with team members to get
their participation in accomplishment of tasks effectively. These dynamics are usually affected
by roles and responsibilities and also have a direct result on productivity. I have effectively
accomplished the task and develop strategies with the helps superior guidance and financial
support from the enterprise. Various important factors that affects the business sales and
profitability are analysed through market research. I have also analysed that company strong
market presence but it has not adopted effective marketing practices. Further, it needs to adopt
effective business that enables him to achieve business objectives tends to create major
recognition among customers(Avalos and et.al ,2015).
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LO 4
P7 Importance of Continuous Professional Development
I identified various significance of Continuous Professional Development which are described
below -
 I observed that CPD ensures our abilities keep pace with the present standards of others
in a comparative field.
 CPD ensures that we keep up and enhance the learning and aptitudes we need to pass on
a specialist support of our customers, clients and the gathering.
 CPD ensures that we and our understanding stay correlated and in the current style. we
are more aware of the changing examples and orientation in our calling. The pace of
advance is in all probability speedier than it's anytime been – and this is a component of
the new standard that we live and work in. In case we stop we will get left behind, as the
money of our knowledge and aptitudes winds up out-dated(Mahon and et.al, 2017)
 CPD supports we continue making an imperative sense of duty regarding our gathering.
we end up being more feasible in the workplace. This causes we to advance in our calling
and move into new positions where we can lead, supervise, effect, guide and mentor
others.
 CPD urges we to remain captivated and interesting. Experience is a remarkable teacher,
yet it implies that we tend to do what we have done already. Focused CPD opens we up
to new potential results, new learning and new capacity zones.
 CPD can pass on a more significant cognizance of being a specialist, close by a more
essential valuation for the proposals and impacts of our work.
P8 Development plan
There are various activities which are ought to have been performed to achieve a specific target
or accomplishment in both expert and individual life. The Personal and expert change assess the
supposition of the necessities of the progression should have been made by each and every
individual(McNiff and et.al ,2015). The distinctive activities which may achieve the individual
and master change are according to the accompanying -
 Characterizing your objectives and destinations – The fundamental segment in
influencing a change to configuration is to describe your objectives and goal. For the
master change a client benefit chief need to achieve distinctive capacities and realizing
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which is crucial in the individual and master progression and advancement. The goal and
objectives which are ought to have been expert should be portrayed successfully.
 Arrange – When your targets are been portrayed, the resulting stage is to set the need of
the goals to accomplish as demonstrated by their effectiveness. The need of the goals are
procures the simpleness getting the objectives
 Set a due date – The due date insinuates the time in which the destinations should be
procured. The individual and change configuration must join the due dates of achieving
certain goals and targets so an individual can make capability at individual and moreover
capable level. As needs be, setting the due dates is basic for effective results and results
in individual and master presence of a man.
 Understanding the quality – Each and every individual should think about his or her
quality. Understanding the claim quality makes a man achieve the pined for goals and
targets.
 Seeing Threats and Opportunities – The expert and self-improvement should consolidate
the examination of the distinctive dangers and opportunities to a man in his or her own
and master life.
 New aptitudes ought to have been created – The individual and master change
configuration is made with an objective of developing new aptitudes and limits which can
help a man to create and gain ground by meeting the present and future needs.
 Listening aptitudes – keeping in mind the end goal to collaborate or speak with different
representatives in an association an individual needs great listening abilities so he or she
can comprehend the perspectives of others. As a client benefit supervisor I need a
successful relational abilities for that I have to create great listening capacity to
comprehend what others have to pass on or impart(Moon and et.al, 2015).
 Time administration – Personal and expert advancement can be accomplished by viably
dealing with the time. Time administration system is basic to guarantee the best possible
usage of time. Keeping in mind the end goal to be inventive and imaginative an
individual needs to center around best use of time in every single territory of the
association or employment part.
 Collaboration – A man can learn numerous things by working in a group. The individuals
in a group share different data and thoughts while working in a group, these aides in
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