Analysis of Event Layout Design for Conference Management: A Report

This report focuses on the critical aspects of event layout design for conferences, specifically addressing the needs of Kuoni Destination Management. It examines the importance of room configuration, including the V-shape layout for optimal visibility, and the selection of appropriate conference rooms that can accommodate up to 30 attendees. The report highlights the significance of adjusting lighting and sound to enhance the presentation quality and attendee comfort. Furthermore, it emphasizes the importance of integrating additional elements such as projector presentations, Wi-Fi access, and air conditioning to create a conducive environment for the conference. The report also underscores the necessity of aligning the event's structure and format with customer desires to ensure satisfaction and successful event outcomes.

MANAGING AND CONFERANCE
EVENTS

EVENT LAYOUT DESIGN TO SET UP
CONFERENCE ROOM
• In an selection of a room layout in relation to
conference room should have an significant impact
upon an experience that has been driven through
client.
• In relation to this event management department of
Kuoni destination management has to focus on
careting of an effective and attractive layout that is
going to attract large number of people and help in
fulfilling of requirement that has been placed by client.

EVENT LAYOUT DESIGNE
All this is going to enhance presentation quality and is going to
make it visible to 30 members with clear sound. The design to
be formed for the international conference has been given in
the layout that has been explained below

EVENT LAYOUT DESIGNE
• Table configurations: In this number of styles has to be used
for setting arrangement. Regarding this arrangement team of
Crown plaza has decided for arranging an unique form of
shape that is V shape configuration in order to make the
presentation visible to each and every person attending it.

EVENT LAYOUT DESIGNE
• Selection of room: As per this an conference meeting, a room
has to be taken of Crown plaza hotel and has capacity of 30
persons at a time in its seating arrangement. Also with space to
move. In relation to this room should also be sound proof.
• So that no disturbance can be caused at the time of conference.

EVENT LAYOUT DESIGNE
• Adjusting lights, sound and picture quality: In the selected
conference room lights should be used in a way that reflect of
it does not create so much brightness that it hurts the eyes of
all members present in the room an make them feel irritated
because of this.
• Also frequency of sound should be checked and it should not
be too high that it hurt ears. Speakers should be put at three
walls and should be around table

ADDITIONAL INFORMATION RELATED
WITH ENVIRONMENT OF CONFERENCE
• This is important and mandatory for all event companies
which is performing their operations at global level must add
some aspects that enhance more value in organisation services.
• Sometimes customers not demand benefits such as to provide
transportation, breakfast etc. as it directly impacts on budgets
of individuals

ADDITIONAL INFORMATION RELATED
WITH ENVIRONMENT OF CONFERENCE
• Projector introductions: To guarantee commitment of
individuals inside the gathering, an organization
fundamentally utilizes power point introduction or
recordings which helps in conveying the message and
substance in a viable and satisfactory way.
• For specification of upgraded encounters, it is
significant for occasion group inside Kuoni destination
management to have courses of action for conduction
of projector introductions during gatherings and
meetings.

ADDITIONAL INFORMATION RELATED
WITH ENVIRONMENT OF CONFERENCE
• Wi-Fi: Web is respected to be a key segment whose need get
emerged inside a gathering anytime of time. In light of this, it
is significant for the group members of Kuoni destination
management to guarantee.

ADDITIONAL INFORMATION RELATED
WITH ENVIRONMENT OF CONFERENCE
• Air conditioning office: Guaranteeing openness and comfort
of members is fundamental for occasion the board
organizations inside conferencing condition. In such manner,
nearness of over the top warmth inside condition would make
it uncomfortable and awkward for members to sit for an
extensive long time period.

NATURE OF THE STRUCTURE AND FORMAT
IN MEETING CUSTOMER DESIRES AND NEEDS
• In such manner, it is significant for organizations working
inside occasion segment, for example, selected organisation
guarantee that the quality norms are considered over while
settling on choices with respect to the occasion structure and
design. By settling on a viable plan and format for the
occasion, the association can take into account the necessities
set by customer that directly increases satisfaction of
customers.