Conference and Event Management: Layout Design and Client Needs

Desklib provides past papers and solved assignments for students. This project focuses on event management and design.

Managing conference and
events

 Introduction
 P3
 P4
 M2
 Conclusion
 References
Table of content

 The exhibition will focus on launching a multi destination
product. the event will be held in London. The total number
of guest will be in between 300-400. the layout will be
designed as per the product type. it will also include the
additional services provided by the event hall
Introduction

28 Great Russell Street,
London,
Presents an
exciting event
At
Congress
Centre

P3 DESIGN AN EVENT LAYOUT TO CORRECTLY SET UP A
CONFERENCE
OR EVENT ROOM TO MEET SPECIFIC CLIENT BRIEF
REQUIREMENTS
Designing an event takes lot of time and efforts of planners.
The layout of event always has a huge impact on success of
the events, choosing a good layout helps in changing the
guest experience. A good layout promotes networking and
also encourages oppornuties for growth. A good layout helps
in satisfying clients and guest which will ultimately boost the
sales

 Availability of space according to guest
 Proper décor and furniture
 Proper arrangement for safety and security of guest.
 The serving style of food and beverages should be
considered.
 Always consider slight line of event layout
There are various factors which must be considered while
designing a layout

There are various additional services available within the
conference hall in order to grab the attention of guest. The
services help in making the people happier as well as excited
 The conference rooms and hall have 24 hours meeting
packages. Which will take care of guest comfort
 The hall also have 4* AA bedroom with additional facilities of
TV, telephone, tea coffee etc.
 The event hall also has different area for kinds and
children’s.
P4 Examine the additional services available
within a conference or event environment and
the importance to provide them to meet
specific client requirements for added value

 The event venue is easily accessible by train and rail also. If people don’t have
their own transportation they can take help of this addition service.
 The more and value added services helps in gaining trust of guest. It also looks
after their comfort.
 Secured environment and round the clock facility
 The hall will also have facilities of laundry, electricity. It will help the guest if
they plan to stay longer.
 Secured and spacious parking with full monitoring and control on the property.
Continued….

Layout and design is an important component of business in terms of
improving the effectives and meeting the needs of guest. Beautiful and
attractive design helps in meeting the expectation of guest. There are
basic elements of quality of design and layout. So designing good
quality layout can directly meet the attendee’s expectation and
needs. It makes the event profitable and also help in generating
more revenues and popularity.
 Space: good space planning maintains the delicate equilibrium. It
also helps in guiding the guest throughout event
 Light: it is a key element in designing and layout.it helps in
influencing attention of customers.
M2 Evaluate the quality of the design and layout in meeting client
expectations and needs

 Texture and patterns: texture and patterns adds interest to the
design and layout. It also creates buzz and excitement in the
mind of guest. It depicts creativity and innovation. Texture helps
in enhancing the sensory experiences. On the other hand pattern
helps in making the material look great and creative
 Color: it helps in setting tone and mode of the event. It also
reflects the environment and atmosphere. A selection of good
colors helps in decoration and lightening. Color helps in maintain
cohesive look.it also helps in making event successful.
 Dance floor: the space for dance floor will also be taken care in
event layout and design. It acts as a crucial piece for designing
floor plans. It also helps in increasing customer satisfaction.
Continued…

 Events are an important dimension for tourism. Events help in
development and marketing of destinations. The major concern for
an event planner is event budget. The event layout and design
always has a huge impact on customer expectations. The quality
of design positively affects and changes the mind of guest.
Providing additional services to guest will always keep them happy
and satisfied. It is very important to develop and customized
service time to time. Events represents as a major part of society
today
Conclusion

 Ebrahimi, M., Asadi, H., Bishnoi, R. and Tahoori, M.B., 2016. Layout-based
modeling and mitigation of multiple event transients. IEEE Transactions on
Computer-Aided Design of Integrated Circuits and Systems, 35(3), pp.367-
379.
 Tondreau, B., 2019. Layout Essentials Revised and Updated: 100 Design
Principles for Using Grids. Rockport Publishers.
 Getz, D., 2018. Event evaluation: theory and methods for event
management and tourism. Goodfellow Publishers Limited.
 Thomas, J.D. and Weiss, J.L., Hewlett-Packard Development Co LP,
2015. Automated event management. U.S. Patent Application 14/373,780.
References