Event Management Report: Scope, Priorities, and Objectives

This report provides a comprehensive analysis of event management, focusing on the key elements required for successful planning and execution. It begins with a scope statement, outlining the essential aspects of party management, including project objectives, deliverables, and milestones. The report delves into the priorities of time, budget, and performance, emphasizing the importance of effective resource allocation and customer satisfaction. It further examines technical requirements, limitations, and the significance of customer reviews for continuous improvement. The report details the project's objective to organize a charity dinner dance, outlining specific deliverables such as venue booking, catering, entertainment (jazz combo), and technical equipment. The milestones are clearly defined, specifying timelines for each stage of the event planning process. Finally, the report highlights the significance of balancing time constraints, budget limitations, and performance expectations to ensure the event's success. The report concludes with a list of references to support the analysis.

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Table of Contents
INTRODUCTION...........................................................................................................................1
1. Scope statement for the party.............................................................................................1
2.What would the priorities likely be for this project in terms of time, budget and
performance?..........................................................................................................................2
REFERENCES................................................................................................................................4

INTRODUCTION
1. Scope statement for the party
The scope statement of the party management will include the various elements that are
needed to be significantly taken into consideration which will help in the better handling of the
various operations which can make the event or the party successful (Getz, 2014). These
elements will lead to the significant rise in the different operations which will support better
management of event. The various elements that will be taken into effective consideration are:
 Project objective: These is the major part of the execution of the event. For this event
the objective of the project will be, “To organise a dinner dance charity function, that will
hold 30 couples and a hired jazz combo”. The clear identification of the project objective
will lay a very deep impact on the effective management of the different operations
which helps in the better handling of the event. Besides this, it will also support the ideas,
that will help in the better planning of the event.
 Deliverables: The deliverables are the items and the services that will delivered or
provided by the event manager or organiser, that will help in the better handling of the
different operations which will lead to the effective execution of the event (Urmy, Sexton
and Curtis, 2015). In this event, the manager or the organiser will deliver the proper
dinner facility, lightings and sounds, seats and tables for 30 couples to sit, acoustics and
other sound equipments and a Combo, giving out the jazz performance. The effective
providing of the deliverables items and services will help the organiser to give a good
output and attain a better customer satisfaction level.
 Milestones: The Milestones are the effective points or the time frames that will help in
the better planning and management of the better functions or operations related to an
event or project. For this event, as the event will occur after 4 weeks, the event manager
or the organiser will plan accordingly to complete all the event related operations on time
to give a better output to the customer. The mile stone of the event will be as follows:
Milestones Dates
Searching and Booking the venue 27/3/2018 to 31/3/2018
Contacting the Caterer 2/4/2018 to 4/4/2018
Contacting the Jazz combo 2/4/2018 to 12/4/2018
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Hiring the electrical and sound services 12/4/ 2018 to 19/4/2018
Execution of the event 19/4/2018
 Technical requirements: The proper assessment of the technical requirements will help
in the effective management of the different operations that will help in the effective
engagement of the different operations for the effective execution of event. The technical
requirements for this project or event will involve the better handling of the various
technical operations like working of the lightings, sound system and other equipments in
a very effective and significant manner. This will make the event successful and will help
the manager or the organiser to provide the customer with a significant output to gain a
better satisfaction level.
 Limit and exclusions: The manager or the event organiser will have to effectively
consider the limits and the elements or the commodities that will be excluded from the
deliverable service for the customers. The organiser will effectively ;look after the
budgeting and other technical and logical constraints to identify the factors and elements
or products and services that will be effectively taken into consideration to meet the
constraints and other milestones, that are been set for the better organising of the events
by the organiser or event manager (Gray And et.al., 2015).
 Reviews from the customers: The effective gathering of the various reviews and
feedbacks by the customer or the client will help in the better handling of the different
operations that will help in the significant rise in the standards of the products or services
that are been provided by the event organiser and manager to a client or a customer. The
better execution of the various functions will help the event manager to gain positive
reviews and feedbacks from the customer, indicating the high satisfaction level. On the
other hand, negative feedback or review will help in adopting of the various measures to
improve service quality. This will help the organiser to improve the satisfaction level and
opt for the various operations to improve the productivity and profitability.
2.What would the priorities likely be for this project in terms of time, budget and performance?
The organiser will set the various priorities and functions that will help in the better
handling of the various priorities that will help in the effective handling and execution of the
different operations leading to the better management of the event. The manager will take into
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consideration which will help in the significant improvement in the different operations of the
company. Some major priorities that will be set by the organiser, keeping in consideration the
different measures are:
 Time: the organiser will look after the better handling of the time constraints that will be
set as the priority for the better management of the various operations of the event. The
organiser will see through the effective management of the different operations like
booking of the venue, hiring the jazz combo and the caterer for the better execution of the
different functions of the organised event.
 Budget: The organiser will effectively manage all the finance that is been available to
him for the better handling of the different operations. The effective management of the
budget resources will help in the significant handling of the different operations which
will help in the better management of the various operations which will help in successful
compilation of the event by the event manager (Bhowmik and Saha, 2013).
 Performance: The organiser will look after the better organising of the different
performance that will help in the setting of the different priorities for the event. He will
choose the best and appropriate caterer and the Jazz combo in the given budget to provide
the best of the service to the client in order to gain a better satisfaction level and loyalty
of the customer.
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REFERENCES
Books and journals
Getz, D., 2014. Event studies. In The Routledge handbook of events (pp. 45-64). Routledge.
Urmy, M.B., Sexton, J.A. and Curtis, J.A., Artist Growth LLC, 2015. Action alignment for event
planning, project management and process structuring. U.S. Patent 9,064,015.
Gray, D.A. And et.al., 2015. Method and system for facilitating vacation planning and
management. U.S. Patent Application 14/281,768.
Bhowmik, S.K. and Saha, D., 2013. Sources of Finance. In Financial Inclusion of the
Marginalised (pp. 61-71). Springer India.
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