ACU Tedx Talk Event Management Report: EMGT301, Semester 1

This report outlines a comprehensive event management plan for a Tedx Talk at the Australian Catholic University of North Sydney, designed to connect students with local businesses and alumni. The report begins with a program plan, detailing the event's structure, including speaker selection, venue arrangement, food provisions, and stakeholder meetings. It then presents a logistics plan, addressing inventory management, information processing, and demand forecasting. The report also covers event team recruitment, outlining the roles and selection criteria for key personnel. Finally, it discusses business invitations, emphasizing the importance of formal invitations to attract attendees. The report's thorough analysis underscores the significance of meticulous planning and effective team management in ensuring a successful event, with the aim of fostering student engagement and networking opportunities within the Peter Faber Business School.

Running head: MANAGEMENT
Event planning and management
Name of the student
Name of the university
Author Note:

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Table of Contents
Introduction................................................................................................................................3
Programme Plan.........................................................................................................................3
Logistics Plan.............................................................................................................................5
Recruit Event Team....................................................................................................................6
Business Invitation.....................................................................................................................7
Conclusion..................................................................................................................................8
References and Bibliography.....................................................................................................9

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Introduction
The following report has been prepared to present a proper and systematic
development plan based on the Tedx talk event. The Tedx talk event will feature a talk show
involving a number of ex-students from Australian Catholic University of North Sydney. The
talk show will highlight the transition of these students from the college life to Entrepreneual
ventures (Candel-Mora and González-Pastor 2017). This will involve the sharing of their
experiences of turning into the typical workforce from a proper student. The event will be
held on the campus of the university and thus the members will be invited to gain an
understanding of the total fact. The report begins with the designing of the programme
planning and continues with the different requirements of the program accordingly.
Programme Plan
The programme that will be held in the coming week based on the Tedx talk-show.
The campus of the Australian Catholic University of North Sydney will be used as the venue
of the programme (Candel-Mora and González-Pastor 2017). The arrangement of the total
planning thus needs a proper and systematic planning that can be useful for the preparation of
the program. The preparation of the plan includes the preparation of a number of proper
steps. This includes the likes of;
a. Preparation of the list of the attendees- The preparation of the list of the attendees is
one of the major tasks that needs to be done at the beginning (Suk et al. 2017). The
preparation list is important as because it helps to arrange the different aspects like
arrangement of the venue as well as arrangement of other facilities like food, hard
copies of lecture notes, laptops if needed and many more as such.
b. Arrangement of the place of the programme- The arrangement of the place is another
major area of concern. The project manager has to keep a tab on the selection of the

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place where the program will be held. In this particular case the program will be held
in the Hall 1 of James Carroll Building. The selection of the James Carroll building
can be beneficial because of the location of the cafeteria inside the building.
c. Arrangement of the foods- The selection and the arrangement of the foods is
important part of the plan (Nicholas and Steyn 2017). The food selection and
arrangement will be strictly done in view of the choice and personal taste of the
attendees who will be attending the programme.
d. Arrangement of the meeting with the stakeholders- The meeting with the stakeholders
can be equally important for the research as because the preparation of the meeting
agenda can help decide on the needs of the programme and will also ensure the major
decisions that will be undertaken to conduct the programme.
e. Preparation of a proper budget- The preparation of the budget is another important
element of the business. The preparation of the proper budget can help the programme
to ensure success. The budget needs to be confined within $400 as the programme
needs to be a small scale one with a very small number of attendees.
f. Arrangement of a sponsor- The arrangement of the sponsor is important for the
programme as a sponsor can help to arrange such talk shows (Shelton and Lovell
2019). The presence of a sponsor can also increase the marketing and promotional
efficiency.
g. Student involvement- It will be the task of the project manager to involve a large
number of students in the programme. As the programme is based on the development
and transformation of the students, it is important for the present batch of students to
participate in the talk show and gain a good knowledge on the transformation process.
h. Selection of the Time Management- The time management is one of the most
important processes of the planning. A 15 minute span must be kept for each interval

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during the 2 hours programme. The 15 minute planning is required to provide the
students the necessary gap to make them comfortable to speak just after completing a
speech.
The planning process will include the following of a few steps that includes;
a. Selection of the date- 20th April, 2020
b. Start of the Meeting on the said date- 12th April, 2020 10 AM
c. 10 AM- 11 AM- Media meeting
d. 11 AM-2 PM- 1st part of the talk show
e. 2PM-3PM- Lunch Break
f. 3PM-5PM- 2nd part of the talk show
Logistics Plan
The preparation of the logistics plan is important for the project. The logistics
planning of this particular programme will involve a dynamic the management of the
inventory, materials handling, packaging, information processing as well as demand
forecasting. The logistics planning for the Tedx programme to be held in Australian Catholic
University of North Sydney are provided in a table below;
Components Planning Cost
Inventory management The inventory management
will involve the selection of
the different kinds of the
physical equipment that will
be used during the
programme. This will
include the chairs, tables,
$200

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Speaker box’s, laptops as
well as the plates which will
help to serve the foods. The
handing of the materials and
the packaging will all be
taken care by the project
manager during this process
Information processing The information during the
meeting will be shared to all
the stakeholder as well as
the members of the project
team through social media
and other sources of media
$100
Demand Forecasting The demand forecasting can
be calculated through the
use of the survey methods
on the feasibility of the
programme
$100
Recruit Event Team
The recruitment of the event team will involve the selection of the Human resources
based on their past experiences. The event team will involve the selection of;
a. Project manager
b. Marketing manager

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c. Ground Team
d. Promotion Team
e. Security
f. Food Department
Each of the members will be selected by the HR management based on their experiences
in the past working in a project team. A number of parameters will also be considered to
select the best team for the new project.
Business Invitation
The invitation of the business programme must be arranged in a systematic process. A
number of students from different colleges and universities must be invited for the event. The
invitation must be send to their respective college authorities. E-Mails must be prepared to
send these invitations. A formal request to attend the programme and the necessity of the
programme to the students will be presented in this e-mail invitation.

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Conclusion
The report has presented a transparent idea of the planning of a certain project and its
management. The presentation of a creative educational project and the needs and
requirements of such a programme has been discussed here in this project. The thorough
analysis of the research report thus establishes the importance of the selection of the best
team and the correct objectives to complete a project management. The presentation of the
assignment thus increases the scope for future research on the same topic.

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References and Bibliography
Shelton, R. and Lovell, E.D.N., 2019. Community College Student-Researcher Discovers
Classmates’ Increased Empathy Levels Viewing TEDx Talk Video. Community College
Journal of Research and Practice, 43(3), pp.237-241.
Fernandes, G., Pinto, E.B., Araújo, M. and Machado, R.J., 2018. The roles of a Programme
and Project Management Office to support collaborative university–industry R&D. Total
Quality Management & Business Excellence, pp.1-26. Newton, R., 2016. Project
Management Step by Step: How to plan and manage a highly successful project. Pearson UK.
Nicholas, J.M. and Steyn, H., 2017. Project management for engineering, business and
technology. Taylor & Francis.
Casey, D. and Pearce, D. eds., 2018. More Than Management Development: Action Learning
at General Electric Company. Routledge.
Hodgson, D.E. and Paton, S., 2016. Understanding the professional project manager:
Cosmopolitans, locals and identity work. International Journal of Project
Management, 34(2), pp.352-364.
Suk, S.J., Chi, S., Mulva, S.P., Caldas, C.H. and An, S.H., 2017. Quantifying combination
effects of project management practices on cost performance. KSCE Journal of Civil
Engineering, 21(3), pp.603-615.
Kerzner, H., 2018. Project management best practices: Achieving global excellence. John
Wiley & Sons.
Candel-Mora, M.Á. and González-Pastor, D.M., 2017, January. Subtitling for a global
audience: Handling the translation of culture-specific items in TEDx talks. In FORUM.

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Revue internationale d’interprétation et de traduction/International Journal of Interpretation
and Translation (Vol. 15, No. 2, pp. 288-304). John Benjamins.