Event Planning, Resource Management and Sponsorship Project

This project delves into the comprehensive process of event planning, starting with defining the event scope, securing resources, and establishing a budget. It encompasses meticulous planning, including identifying and securing required judges, advertising for participants, selecting a suitable venue, and establishing event timelines and activities. The project emphasizes the importance of securing sponsorships, developing partnerships, and leveraging social media for promotion and increased social awareness. It also details the process of gathering feedback through surveys, analyzing results, and planning for future events, including project closure by finalizing payments, customer surveys, and documentation. The assignment provides a structured approach to event management, highlighting key considerations for a successful and well-organized event.

Task Name
Battle for Runaways
Event Scope
Determine Event Scope
Secure Event Sponsorship
Define Preliminary Resources
Define Core Resources
Scope Documentation
Event Requirement Analysis
Conduct Need Analysis
Draft Preliminary Needs
Review Budget and Need
View Past Event Expenses
Prepare Preliminary Budget
Match with Current Market Rate
Identify Differences
Incorporate Changes
Finalize Budget
Incorporate Changes in Budget and Event Requirement
Develop Delivery Timeline
Obtain Approvals to Proceed
Secure Required Resources
Event Requirement Documents
Recruit Judges
Identify Required Judges
Identify Suitable Judges
Negotiate Payment Terms
Finalize Judge Requirement
Complete Documentation
Advertise for bands to compete
Identify Advertisement Requirements
Conduct Bidding for Advertisement
Define Budget
Contractual Agreement for Advertisements
Complete Documentation
Find venue to hold event
Identify Venue Specifics
Select multiple Venues
Match Criteria
Decide One Venue
Finalize Rent
Complete Documentation

Set Event Date and Time
Prepare Event Activities
Define Required Duration
Set Date and Time Accordingly
Complete Documentation
Contract sponsors for assistance
Identify Sponsors
Define Requirements
Ask for Sponsoring
Finalize Sponsoring
Complete Documentation
Develop partnerships with locations for events
Identify Requirements of Partnerships
Draft Requirements
Review Partner Specifications
Identify Specific Partners
Conduct Bidding
Choose two Partners
Finalize Budget Allocation
Complete Documentation
Achieve social recognition for cause through social media
prior to events
Identify Social Messages
Develop Social Media Plan
Select Online Channels
Recruit Online Marketers
Design Messages
Set Up Online Pages
Send Periodic Updates
Complete Documentation
Measure Social Reach
Prepare Preliminary Report
Incorporate Report Feedback
Measure Social Reach Again
Track Improvements
Advertisements Partners
Define advertisement Partners
Discuss Budget and Payment Conditions
Finalize Budget Allocation
Begin Advertisements
Complete Documentation

Event feedback and support
Prepare Feedback areas
Print Feedback Sheet
Distribute Feedback Sheet
Supportive and Non-threatening Environment Survey
Induct Three Questions
Analyze the Result
Resourceful and Informative Survey
Induct Three Questions
Analyze the Result
Time Fruitfulness Survey
Induct Three Questions
Analyze the Result
Attendance Survey
Induct Three Questions
Analyze the Result
Social Awareness
Induct Three Questions
Analyze the Result
Complete Documentation
Partnerships for Future Events
Meet Current Partners
Define Future Goals and Objectives
Propose Future Partnerships
Finalize Deals
Complete Documentation
Project Closure
Complete Suppliers Payment
Complete Customer Surveys
Complete Sponsors Final Approvals
Finalize Documentation
Close Project