EVT207A Event Venue Management: Asset and Maintenance Register

This report examines the asset management of the Royal Sydney Hotel, a five-star venue in Australia, focusing on four key assets: chairs and tables, projectors, cars, and cutlery. The report details the type, composition, functionality, and value of each asset, emphasizing their importance in hosting various events like seminars, conferences, weddings, and product promotions. It provides a comprehensive overview of each asset's purchase date, current condition, lifespan, and scheduled maintenance, including the materials used, estimated lifespans, and planned maintenance dates. The analysis highlights the significance of durable and high-quality assets for providing premium services and ensuring the smooth execution of diverse events. The report concludes with a reference list of cited sources.

Running head: EVENTS VENUE MANAGEMENT
Events Venue Management
Name of the Student
Name of the University
Course ID

1EVENTS VENUE MANAGEMENT
Table of Contents
Response 1.................................................................................................................................2
Response 2.................................................................................................................................3
Reference....................................................................................................................................5

2EVENTS VENUE MANAGEMENT
Response 1
The concerned venue in this case is a Hotel, which is located in Sydney in Australia.
The name of the hotel is Royal Sydney Hotel. The hotel is a five star-rated venue and it has a
multipurpose use (Jones, 2017). Apart from, staying facility it serves other premium quality
services that include multi-cuisine restaurant, swimming pool with lounge, halls for social
and official events. However, the events that it can host include official seminar, conference,
parties and product promotional events and under social events, it can host, birthday parties,
wedding and anniversary receptions. Therefore, to host all these events the hotel should equip
it with all the necessary assets such that it can provide premium service to its clients
(Campbell, Jardine & McGlynn, 2016). However, in this case, four of the important assets
have been considered and detailed discussion of those assets have been made addressing their
type, composition, functionality and use along with the reason for choosing them and how
they add value to the venue and contribute in hosting the events mentioned above. The
chosen assets are (a) chairs and tables, (b) projectors, (c) cars and (d) cutlery items.
The details of the above chosen assets are given below:
(a) Chairs and table sets: Under fixed assets, chairs and table sets are included in
furniture and fixtures (Ferrara & Underwood, 2015). For organizing events as
mentioned above, chair and table are necessary assets because for events like
seminars and business conferences many people gather and discusses serious topic
related to business and the participants use devices like laptops (Lee, Parrish & Kim,
2015). Thus, sitting is primary requirement for such events and thus chair and table
are necessary. It also required for sitting in wedding ceremonies and anniversaries.
Furthermore, as these assets are to be used for event purpose they should be durable

3EVENTS VENUE MANAGEMENT
and of good quality. Thus, materials used for manufacturing of the asset are maple
wood for structuring, leather, foam and cloth to make it premium and durable.
(b) Projectors: Projector is also a fixed asset that comes under equipment category. It is
one of the important asset for both official and social events as display is required in
the both the cases (Islam, 2016). In promotional events and presentation projector is
necessary and is used in social events like weddings too for displaying pre-wedding
photos and videos. It is bought directly from the manufacturers and is an electronic
product.
(c) Cars: Car is also a fixed asset that comes under the vehicles. It is one of the most
useful asset, which is required for all the events. It is used for picking up and dropping
off guests and other transportation purposes (Abdelhamid, Hassanein &Takahara,
2015). It directly bought from the manufacturers and is made up of metal, plastic,
rubber and leather and other engineering materials.
(d) Cutlery items: Cutlery items include plates, spoons, cups and bowls and are all fixed
assets. In the types of events that are mentioned above includes refreshments, lunch or
dinner, thus cutlery seta are required in the venue to accommodate the needs of the
events that it organizes (Mattel, 2015). The cutleries that are used in the venue are
made up of china clay.
Response 2
Asset Purchase Date Current Condition Life Span Scheduled
Maintenance
Chair and table
set
15th January
2017
Chair and table set are
completely functional
only the glaze of
polish has paled. The
cushions are in good
condition only leather
cover needs treatment.
In ten chairs the
leather cover needs to
Item is made up
of maple wood
that are known
for durability
and thus the life
span of the
chair and tables
have been
condisered as
Considering the
condition of the
asset and the
events in
calendar the
schedule for the
maintenance
has been fixed
on 15th July

4EVENTS VENUE MANAGEMENT
be changed as in some
area there is torn.
Therefore maintenance
is required for the
items
15 years
(Sandberg,
Kutnar &
Mantanis,
2017).
2019
Projectors 20th February
2017
The projector are in
good condition no
technical issues or any
of the internal parts are
damaged only the
bulbs requires
replacements because
those have nearly
close to the hours of
usage they are
supposed to serve.
Taking account of the
past usage of the
projectors’ it is
estimated that the
lamp of it can be used
for another one week.
The projector
purchased from
BenQ, one of
the top
manufacturers.
Thus, the life
span of the
projector is 5
years
To keep the
projector usable
after one week
the lamps will
be replaced on
11th July 2019
Cars 24th February
2017
Cars are used of
picking up and
dropping off guest
within the city. Thus,
the average distance
that a car ran is twenty
four thousand
kilometres. For a car,
it is not much. All the
cars are in good
condition. Only engine
oil is required to
change.
Car is a durable
product and
depending upon
the brand , the
life span of the
cars is ten years
Engine oil is
required to
change and
along with that
few test are
required that
includes brakes,
clutch and gear.
Thus,, the
scheduled date
of car
maintenance
has been fixed
on 30th July
2019
Cutlery items 30th January
2017
Considering the usage
the cutlery are in good
condition for usage but
look a bit old and
many of the set are
broken which is why
even if the many are in
good condition new
cutlery items are
required
Considering the
average number
of events hosted
by the hotel in a
month it is
estimated that
the life span of
the cutlery
items are 3
years
Though the life
of cutlery items
is 3 years, due
to breaking of
many sets are
not in order.
Thus,
replacement of
cutlery items
are required and
shortly. The
new cutlery
items will be

5EVENTS VENUE MANAGEMENT
bought on 12th
July 2019

6EVENTS VENUE MANAGEMENT
Reference
Abdelhamid, S., Hassanein, H. S., & Takahara, G. (2015). Vehicle as a resource
(VaaR). IEEE Network, 29(1), 12-17.
Campbell, J. D., Jardine, A. K., & McGlynn, J. (Eds.). (2016). Asset management excellence:
optimizing equipment life-cycle decisions. CRC Press.
Ferrara, R., & Underwood, B. (2015). U.S. Patent No. 8,965,927. Washington, DC: U.S.
Patent and Trademark Office.
Islam, T. (2016). Performance of event management operation of ingenious group
Jones, M. L. (2017). Sustainable event management: A practical guide. Routledge.
Lee, S. S., Parrish, C., & Kim, J. H. (2015). Sports stadiums as meeting and corporate/social
event venues: A perspective from meeting/event planners and sport facility
administrators. Journal of Quality Assurance in Hospitality & Tourism, 16(2), 164-
180.
Mattel, B. (2015). Catering: a guide to managing a successful business operation. John
Wiley & Sons.
Sandberg, D., Kutnar, A., & Mantanis, G. (2017). Wood modification technologies-a
review. iForest-Biogeosciences and Forestry, 10(6), 895.