Project Management Report: Executive Summary, Analysis & Risks

This report provides a comprehensive overview of project management, utilizing a music festival as a case study. It begins by evaluating various project methodologies, including Agile, Waterfall, and Lean, highlighting their advantages and disadvantages. The report then delves into the project's critical path and network diagram, followed by an analysis of the stakeholder matrix and communication strategies. A detailed work breakdown structure (WBS) is presented to illustrate task organization. Finally, the report concludes with a risk register, identifying potential project risks and proposing mitigation strategies, thus offering a complete guide to effective project management principles and practices. The report also contains a Gantt chart and network diagram to visualize the project's timeline and dependencies, along with a stakeholder matrix to identify and manage key stakeholders. The communication strategy outlines the methods used to keep stakeholders informed, and the WBS breaks down the project into manageable tasks. The risk register assesses potential issues and suggests solutions, ensuring a proactive approach to project challenges.

PROJECT
MANAGEMENT

EXECUTIVE SUMMARY
This report has highlighted the project methodology and comparison between different
methodology. After that report has explained critical path and network diagram for the project.
After that the report explains the stakeholder matrix, communication strategy and WBS. In the
end report has highlighted the risk register for the organization.

Table of Contents
EXECUTIVE SUMMARY.............................................................................................................2
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
Project Methodology .............................................................................................................1
TASK 2............................................................................................................................................4
Gang Chart and network diagram ..........................................................................................4
..........................................................................................................................................................8
Critical Path value .................................................................................................................8
TASK 3............................................................................................................................................8
Stakeholder matrix..................................................................................................................8
Communication Strategy........................................................................................................9
Work break down Structure..................................................................................................10
TASK 4..........................................................................................................................................11
Risk Register........................................................................................................................11
REFERENCES..............................................................................................................................14

INTRODUCTION
Project management is the practice of initiating, planning, executing, controlling, and
closing the work of a team to achieve specific goals. This report has taken into Union music
festival as a case study for the project. This report has highlighted critical evaluation of different
project methodology. After that the report highlights Critical path and network diagram for the
project. Also report highlighted stakeholder matrix, communication strategy and WBS and risk
register.
TASK 1
Project Methodology
Agile methodology is methodology which looks at delivering requirement iteratively
and incrementally throughout the life cycle. In this technique both development activity and
testing activity are concurrent.
1
Source: Agile methodology. 2018

Advantage:
 This model used to rapidalized level of customer satisfaction.
 This tool used to emphasize people and interaction in the organization, which help
company in bringing good flow of communication.
Disadvantage:
 This tool used to sometime overlook the designing of necessary document in an
organization.
 This methodology is over depended on the customer representative and preference
(Kerzner, 2017).
Waterfall methodology is the type of the methodology in which different task are
broken into different linear sequential phase. In which all the phase depends on the previous
linear sequence in the organization.
2

Advantage
 enhancing the level of finding out the error in the project, as one phase only start when
previous one is completed.
 Methodology used to design different document after every phase in the project.
3
Source: waterfall methodology. 2018

Disadvantage
 Difficult to apply in big project
 Difficult to include the feedback of the client in between the phase
Lean methodology looks at optimizing different element of the project to offer and create
good value for the customer. Different element are people, resources, efforts and energy of an
organization.
Advantage
 This help company in improving speed of delivery project in market (Meredith, Mantel
Jr and Shafer, 2017).
 This also help project manager in optimum utilization of resources.
Disadvantage
 This methodology is heavily depend upon the performance of team in the nation.
 Also, it demands good level of documentation to develop lean methodology in the
organization.
TASK 2
Gang Chart and network diagram
4

Task Mode Task Name Duration Start Finish Predecessors Early
Finish
Early
Start Late Start Late
Finish
1 Budget
Approval 1 day
Sun
7/15/1
8
Sun
7/15/18
Sun
7/15/18
Sun
7/15/18
Sun
7/15/18
Mon
7/16/18
2
Hire
Publicity
Director
14 days
Mon
7/16/1
8
Thu
8/2/18 1 Thu
8/2/18
Mon
7/16/18
Mon
7/16/18
Thu
8/2/18
3 Hire Set
Designer 14 days
Mon
7/16/1
8
Thu
8/2/18 1 Thu
8/2/18
Mon
7/16/18
Fri
1/11/19
Wed
1/30/19
4 Hire Place
For
7 days Fri
8/3/18
Mon
8/13/18
2 Mon
8/13/18
Fri
8/3/18
Fri
8/3/18
Mon
8/13/18
5

Auditions
5
Advertising
To Hire
Crew and
Cast
7 days Fri
8/3/18
Mon
8/13/18 2 Mon
8/13/18
Fri
8/3/18
Fri
8/3/18
Mon
8/13/18
6
Hire
Production
& Publicity
Crew
34 days
Tue
8/14/1
8
Mon
12/31/1
8
4,5
Mon
12/31/1
8
Tue
8/14/18
Thu
9/13/18
Wed
1/30/19
7
Set
Designed
and Built
42 days Tue
1/1/19
Wed
2/27/19 3,6 Wed
2/27/19
Tue
1/1/19
Thu
1/31/19
Fri
3/29/19
8
Train
Production
Crew
12 days Tue
1/1/19
Wed
1/16/19 3,6 Wed
1/16/19
Tue
1/1/19
Thu
3/21/19
Fri
4/5/19
9 Auditions
To Hire Cast 2 days
Tue
8/14/1
8
Wed
8/15/18 4,5 Wed
8/15/18
Tue
8/14/18
Tue
8/14/18
Wed
8/15/18
10 Cast
Rehearsal 95 days
Thu
8/16/1
8
Fri
4/5/19 9 Fri
4/5/19
Thu
8/16/18
Thu
8/16/18
Fri
4/5/19
11 Hire
Orchestra 7 days
Mon
7/16/1
8
Tue
7/24/18 1 Tue
7/24/18
Mon
7/16/18
Thu
1/31/19
Fri
2/8/19
12 Music 7 days
Wed
7/25/1
8
Thu
8/2/18 11 Thu
8/2/18
Wed
7/25/18
Fri
3/22/19
Mon
4/1/19
13
Photograph
Cast And
Crew &
Collect
Biographie
s
35
days
Tue
1/1/19
Mon
2/18/19 6,9,11 Mon
2/18/19
Tue
1/1/19
Mon
2/11/19
Fri
3/29/19
14
Enter
Information
Into
Computer
1 day
Tue
2/19/1
9
Tue
2/19/19 13 Tue
2/19/19
Tue
2/19/19
Mon
4/1/19
Mon
4/1/19
15 Printing 5 days
Wed
2/20/1
9
Tue
2/26/19 14 Tue
2/26/19
Wed
2/20/19
Tue
4/2/19
Mon
4/8/19
16
Develop an
Advertising
Plan
7 days Tue
1/1/19
Wed
1/9/19 6 Wed
1/9/19
Tue
1/1/19
Thu
2/28/19
Fri
3/8/19
6

17 Advertising
Media
21
days
Thu
1/10/1
9
Thu
2/7/19 16 Thu
2/7/19
Thu
1/10/19
Mon
3/11/19
Mon
4/8/19
18 Orchestra
rehearsal 4 days Fri
8/3/18
Wed
8/8/18 12 Wed
8/8/18
Fri
8/3/18
Tue
4/2/19
Fri
4/5/19
19 Order
Costumes 7 days
Thu
8/16/1
8
Fri
8/24/18 9 Fri
8/24/18
Thu
8/16/18
Thu
3/21/19
Fri
3/29/19
20
Costume
Parade
And
Alterations
5 days
Thu
2/28/1
9
Wed
3/6/19 7,19 Wed
3/6/19
Thu
2/28/19
Mon
4/1/19
Fri
4/5/19
21 Dress
Rehearsal 1 day Mon
4/8/19
Mon
4/8/19
8,10,18,2
0
Mon
4/8/19
Mon
4/8/19
Mon
4/8/19
Mon
4/8/19
22 Performanc
e
10
days
Tue
4/9/19
Mon
4/22/19 15,17,21 Mon
4/22/19
Tue
4/9/19
Tue
4/9/19
Mon
4/22/19
7

Critical Path value
There are two path through which project manager can complete the project efficiently in the
organization. Both the path are as follows:
Path 1: 1 + 2 +4 + 9+ 10 + 21+22
= 1 + 14 + 7 + 2 + 95 + 1 + 10 = 130 days
Path 2: 1 + 2 +5 + 9+ 10 + 21+22
= 1 + 14 + 7 + 2 + 95 + 1 + 10 = 130 days
Using both the path will ask the project manager to invest 130 days to complete the project
efficiently and effectively in an organization (Heagney, 2016).
TASK 3
Stakeholder matrix
8

^
P
O
W
E
R
KEEP SATISFIED MANAGE CLOSELY
 Employee
 Project Sponsor
 Regulator
 Project Manager
 Project Client
MONITOR KEEP INFORMED
 Student
 Teacher
 System Admin
 Developer
 Supplier
 Tester
 Trainer
 Government
INTEREST >
Keep Satisfied: These are the type of stakeholder which need to be satisfied for the
prospect of carrying out the project, employee are the one who will provide their services to
carry out project, sponsor will provide finance and regulator will provide the legality of project.
Manage Closely: They are the type of the stakeholder which requires a special attention,
project client will provide valuable feedback of the project, whereas project manager will
provide different guidelines.
Monitor: This category of stakeholder need to be supervised to give the best outcome of
the project. Student and teacher are the one for whom the event is being conducted. System
Admin and Developer are the one who will provide inside information of the event.
Keep informed: This type of stakeholder are require to have good sort of knowledge
about the project. Supplier, tester, trainer and government are example of same.
Communication Strategy
To carry out the project in the organization, project manager will be using three different
form of the communication.
Written communication: This type of communication will be used in project, when
there is need of passing on any formal communication in the project (Rasnacis and Berzisa,
9

2017). Project will be using email and Skype as the tool to communicate with senior
management or with the project client or sponsor.
Oral communication: This form of communication will be used in the project by the
employee to communicate with same level of subordinate in the project. Also, this form of
communication will be used at the time of communicating any sort of immediate notice.
Visual Communication: This form of communication will be used in the organization by
the team leader to pass on the different message to the employee with the help of different map
and guiding document in the organization (van Niekerk and Getz, 2019).
Work break down Structure
10

TASK 4
Risk Register
Risk Classify
the risk
Risk
Description
Likelihoo
d
Impact of
risk occur
Responsib
le
authority
Mitigating
strategy
Project
purpose
and
design
Project
risk
Project purpose
and design of
the same is not
well defined in
front of the
employee or
other interested
party. This will
create good sort
of confusion
during carrying
out project in
the market.
Medium High Project
sponsor
and
project
manager
To create a good
sort of
organizational
structure, in which
all the employee
has some
responsible
authority to report,
this eventually
used to flow a
good sort of
communication
among different
stakeholder.
Project
schedulin
g
Planning
risk
Another risk is
related to
scheduling of
project in the
organization
(Amon, 2019).
This used to
create the
situation in the
organization in
which there is a
Low Medium Project
Manager
This risk can be
minimized by
holding variety of
scheduling
workshops in the
project team.
Workshop should
include project
team and manager
and should
develop different
11

duplicacy of
different task
which are
performed.
This impact the
efficiency of
business in
long run.
plan, so that
likelihood to miss
different task can
be reduced.
Lack of
finance
Financial
risk
It is the type of
the risk which
may occur in
the project at
the time project
is not able to
bring out
adequate
amount of the
finance to carry
out different
operation of the
project. This
risk generally
used to impact
the efficiency
of the project
manager to
carry out
different
operation of the
project.
Low High Project
Sponsor
To overcome the
same issue, it has
to make sure that
project sponsor
are well informed
about the different
progress of the
project. Also they
need to be clear
about the different
sort of finance
which will be
require at different
stages of carrying
out the operation
of the business
(Rees, Ashley
and Cameron,
2019).
12

Low
quality of
resources
Planning
risk
This risk may
arises due to
improper
procurement of
resource to
carry out
operation of the
project. This
eventually used
to impact the
efficiency and
quality of
outcome of
project.
Low Medium Resource
allocator
To overcome such
issue in the
project, project
allocator has to
make sure that
they used to check
the quality of
different resources
before procuring
same in the project
to carry out the
project.
Legal
action
delay
Legal
Risk
This is the risk
when
organization
find it difficult
to take different
legal
permission.
This used to
impact the
performance of
the business in
negative ways
Low High Project
client and
manager
Project manager
has to make sure
that they are
having different
legal document
ready related to
the project of the
organization
(Joslin, 2019).
13

14

REFERENCES
Books and Journals
Kerzner, H., 2017. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Meredith, J. R., Mantel Jr, S .J. and Shafer, S. M., 2017. Project management: a managerial
approach. John Wiley & Sons.
Heagney, J., 2016. Fundamentals of project management. Amacom.
Rasnacis, A. and Berzisa, S., 2017. Method for adaptation and implementation of agile project
management methodology. Procedia Computer Science. 104. pp.43-50.
Joslin, R., 2019. Project Management Methodologies, Project Success, Project Governance,
Contingency Theory, Agency Theory, and Stewardship Theory. In Project Management
Methodologies, Governance and Success (pp. 17-30). Auerbach Publications.
van Niekerk, M. and Getz, D., 2019. Generic Stakeholder Management Strategies.
Amon, E., 2019. Risk Management Plan and Risk Register for Design Low-Power Wave Energy
Converter for Non-Grid Applications (No. 312). Marine and Hydrokinetic Data
Repository (MHKDR); Columbia Power Technologies, Inc..
Rees, S., Ashley, M. and Cameron, A., 2019. North Devon Marine Pioneer 2: A Natural Capital
Asset and Risk Register.
ONLINE
Agile methodology. 2018. [ONLINE]. Available through: <https://www.guru99.com/agile-
scrum-extreme-testing.html>.
waterfall methodology. 2018. [ONLINE]. Available through:https://www.guru99.com/what-is-
sdlc-or-waterfall-model.html
15