Project Management Report: Executive Summary, Analysis & Risks

This report provides a comprehensive overview of project management, utilizing a music festival as a case study. It begins by evaluating various project methodologies, including Agile, Waterfall, and Lean, highlighting their advantages and disadvantages. The report then delves into the project's critical path and network diagram, followed by an analysis of the stakeholder matrix and communication strategies. A detailed work breakdown structure (WBS) is presented to illustrate task organization. Finally, the report concludes with a risk register, identifying potential project risks and proposing mitigation strategies, thus offering a complete guide to effective project management principles and practices. The report also contains a Gantt chart and network diagram to visualize the project's timeline and dependencies, along with a stakeholder matrix to identify and manage key stakeholders. The communication strategy outlines the methods used to keep stakeholders informed, and the WBS breaks down the project into manageable tasks. The risk register assesses potential issues and suggests solutions, ensuring a proactive approach to project challenges.

PROJECT
MANAGEMENT

EXECUTIVE SUMMARY
This report has highlighted the project methodology and comparison between different
methodology. After that report has explained critical path and network diagram for the project.
After that the report explains the stakeholder matrix, communication strategy and WBS. In the
end report has highlighted the risk register for the organization.

Table of Contents
EXECUTIVE SUMMARY.............................................................................................................2
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
Project Methodology .............................................................................................................1
TASK 2............................................................................................................................................4
Gang Chart and network diagram ..........................................................................................4
..........................................................................................................................................................8
Critical Path value .................................................................................................................8
TASK 3............................................................................................................................................8
Stakeholder matrix..................................................................................................................8
Communication Strategy........................................................................................................9
Work break down Structure..................................................................................................10
TASK 4..........................................................................................................................................11
Risk Register........................................................................................................................11
REFERENCES..............................................................................................................................14

INTRODUCTION
Project management is the practice of initiating, planning, executing, controlling, and
closing the work of a team to achieve specific goals. This report has taken into Union music
festival as a case study for the project. This report has highlighted critical evaluation of different
project methodology. After that the report highlights Critical path and network diagram for the
project. Also report highlighted stakeholder matrix, communication strategy and WBS and risk
register.
TASK 1
Project Methodology
Agile methodology is methodology which looks at delivering requirement iteratively
and incrementally throughout the life cycle. In this technique both development activity and
testing activity are concurrent.
1
Source: Agile methodology. 2018

Advantage:
 This model used to rapidalized level of customer satisfaction.
 This tool used to emphasize people and interaction in the organization, which help
company in bringing good flow of communication.
Disadvantage:
 This tool used to sometime overlook the designing of necessary document in an
organization.
 This methodology is over depended on the customer representative and preference
(Kerzner, 2017).
Waterfall methodology is the type of the methodology in which different task are
broken into different linear sequential phase. In which all the phase depends on the previous
linear sequence in the organization.
2

Advantage
 enhancing the level of finding out the error in the project, as one phase only start when
previous one is completed.
 Methodology used to design different document after every phase in the project.
3
Source: waterfall methodology. 2018

Disadvantage
 Difficult to apply in big project
 Difficult to include the feedback of the client in between the phase
Lean methodology looks at optimizing different element of the project to offer and create
good value for the customer. Different element are people, resources, efforts and energy of an
organization.
Advantage
 This help company in improving speed of delivery project in market (Meredith, Mantel
Jr and Shafer, 2017).
 This also help project manager in optimum utilization of resources.
Disadvantage
 This methodology is heavily depend upon the performance of team in the nation.
 Also, it demands good level of documentation to develop lean methodology in the
organization.
TASK 2
Gang Chart and network diagram
4

Task Mode Task Name Duration Start Finish Predecessors Early
Finish
Early
Start Late Start Late
Finish
1 Budget
Approval 1 day
Sun
7/15/1
8
Sun
7/15/18
Sun
7/15/18
Sun
7/15/18
Sun
7/15/18
Mon
7/16/18
2
Hire
Publicity
Director
14 days
Mon
7/16/1
8
Thu
8/2/18 1 Thu
8/2/18
Mon
7/16/18
Mon
7/16/18
Thu
8/2/18
3 Hire Set
Designer 14 days
Mon
7/16/1
8
Thu
8/2/18 1 Thu
8/2/18
Mon
7/16/18
Fri
1/11/19
Wed
1/30/19
4 Hire Place
For
7 days Fri
8/3/18
Mon
8/13/18
2 Mon
8/13/18
Fri
8/3/18
Fri
8/3/18
Mon
8/13/18
5

Auditions
5
Advertising
To Hire
Crew and
Cast
7 days Fri
8/3/18
Mon
8/13/18 2 Mon
8/13/18
Fri
8/3/18
Fri
8/3/18
Mon
8/13/18
6
Hire
Production
& Publicity
Crew
34 days
Tue
8/14/1
8
Mon
12/31/1
8
4,5
Mon
12/31/1
8
Tue
8/14/18
Thu
9/13/18
Wed
1/30/19
7
Set
Designed
and Built
42 days Tue
1/1/19
Wed
2/27/19 3,6 Wed
2/27/19
Tue
1/1/19
Thu
1/31/19
Fri
3/29/19
8
Train
Production
Crew
12 days Tue
1/1/19
Wed
1/16/19 3,6 Wed
1/16/19
Tue
1/1/19
Thu
3/21/19
Fri
4/5/19
9 Auditions
To Hire Cast 2 days
Tue
8/14/1
8
Wed
8/15/18 4,5 Wed
8/15/18
Tue
8/14/18
Tue
8/14/18
Wed
8/15/18
10 Cast
Rehearsal 95 days
Thu
8/16/1
8
Fri
4/5/19 9 Fri
4/5/19
Thu
8/16/18
Thu
8/16/18
Fri
4/5/19
11 Hire
Orchestra 7 days
Mon
7/16/1
8
Tue
7/24/18 1 Tue
7/24/18
Mon
7/16/18
Thu
1/31/19
Fri
2/8/19
12 Music 7 days
Wed
7/25/1
8
Thu
8/2/18 11 Thu
8/2/18
Wed
7/25/18
Fri
3/22/19
Mon
4/1/19
13
Photograph
Cast And
Crew &
Collect
Biographie
s
35
days
Tue
1/1/19
Mon
2/18/19 6,9,11 Mon
2/18/19
Tue
1/1/19
Mon
2/11/19
Fri
3/29/19
14
Enter
Information
Into
Computer
1 day
Tue
2/19/1
9
Tue
2/19/19 13 Tue
2/19/19
Tue
2/19/19
Mon
4/1/19
Mon
4/1/19
15 Printing 5 days
Wed
2/20/1
9
Tue
2/26/19 14 Tue
2/26/19
Wed
2/20/19
Tue
4/2/19
Mon
4/8/19
16
Develop an
Advertising
Plan
7 days Tue
1/1/19
Wed
1/9/19 6 Wed
1/9/19
Tue
1/1/19
Thu
2/28/19
Fri
3/8/19
6

17 Advertising
Media
21
days
Thu
1/10/1
9
Thu
2/7/19 16 Thu
2/7/19
Thu
1/10/19
Mon
3/11/19
Mon
4/8/19
18 Orchestra
rehearsal 4 days Fri
8/3/18
Wed
8/8/18 12 Wed
8/8/18
Fri
8/3/18
Tue
4/2/19
Fri
4/5/19
19 Order
Costumes 7 days
Thu
8/16/1
8
Fri
8/24/18 9 Fri
8/24/18
Thu
8/16/18
Thu
3/21/19
Fri
3/29/19
20
Costume
Parade
And
Alterations
5 days
Thu
2/28/1
9
Wed
3/6/19 7,19 Wed
3/6/19
Thu
2/28/19
Mon
4/1/19
Fri
4/5/19
21 Dress
Rehearsal 1 day Mon
4/8/19
Mon
4/8/19
8,10,18,2
0
Mon
4/8/19
Mon
4/8/19
Mon
4/8/19
Mon
4/8/19
22 Performanc
e
10
days
Tue
4/9/19
Mon
4/22/19 15,17,21 Mon
4/22/19
Tue
4/9/19
Tue
4/9/19
Mon
4/22/19
7

Critical Path value
There are two path through which project manager can complete the project efficiently in the
organization. Both the path are as follows:
Path 1: 1 + 2 +4 + 9+ 10 + 21+22
= 1 + 14 + 7 + 2 + 95 + 1 + 10 = 130 days
Path 2: 1 + 2 +5 + 9+ 10 + 21+22
= 1 + 14 + 7 + 2 + 95 + 1 + 10 = 130 days
Using both the path will ask the project manager to invest 130 days to complete the project
efficiently and effectively in an organization (Heagney, 2016).
TASK 3
Stakeholder matrix
8

^
P
O
W
E
R
KEEP SATISFIED MANAGE CLOSELY
 Employee
 Project Sponsor
 Regulator
 Project Manager
 Project Client
MONITOR KEEP INFORMED
 Student
 Teacher
 System Admin
 Developer
 Supplier
 Tester
 Trainer
 Government
INTEREST >
Keep Satisfied: These are the type of stakeholder which need to be satisfied for the
prospect of carrying out the project, employee are the one who will provide their services to
carry out project, sponsor will provide finance and regulator will provide the legality of project.
Manage Closely: They are the type of the stakeholder which requires a special attention,
project client will provide valuable feedback of the project, whereas project manager will
provide different guidelines.
Monitor: This category of stakeholder need to be supervised to give the best outcome of
the project. Student and teacher are the one for whom the event is being conducted. System
Admin and Developer are the one who will provide inside information of the event.
Keep informed: This type of stakeholder are require to have good sort of knowledge
about the project. Supplier, tester, trainer and government are example of same.
Communication Strategy
To carry out the project in the organization, project manager will be using three different
form of the communication.
Written communication: This type of communication will be used in project, when
there is need of passing on any formal communication in the project (Rasnacis and Berzisa,
9