BCO3446 Project Management: Expert Interview Report and Analysis

This report presents an analysis of a guest lecture by a project management professional, focusing on key themes and practices within the field. It covers the background and roles of a Supply Chain Planner, emphasizing the importance of project management principles in achieving project goals. The report delves into project constraints such as scope, cost, time, and quality, along with communication and risk management strategies. It highlights the significance of effective communication, proactive risk mitigation, and the sequential delivery of project phases for successful project outcomes. The analysis draws upon academic research and practical insights to provide a comprehensive overview of project management concepts and their application in real-world scenarios. Desklib offers a platform to explore more solved assignments and past papers for students.

Running head: PROJECT MANAGEMENT
Project Management
Name of Student
Name of the University
Author Note

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Table of Contents
Introduction......................................................................................................................................3
Background......................................................................................................................................3
Discussion / Analysis.......................................................................................................................4
Project Management....................................................................................................................4
Project Management Profession..................................................................................................5
Scope of the Project.....................................................................................................................5
Project Costs................................................................................................................................6
Project quality..............................................................................................................................6
Project Time.................................................................................................................................6
Communication Management......................................................................................................7
Risks and Issues...........................................................................................................................7
Conclusion.......................................................................................................................................8
References......................................................................................................................................10
Bibliography..................................................................................................................................12

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Introduction
The purpose of this assignment is to emphasize on the learnings gathered in the week
three lecture and express the aspects and objectives related to the project management. The
report is presenting as the demonstration of the learnings gathered by Mr. Lucas Merlo, utilize
his learning for enhancing the personal behavior, and reflect on the facts presented by him during
the lecture. This report explains the background of Mr. Lucas Merlo emphasizing on his roles
and responsibilities within the organization. This report covers the project management
approaches towards the successful delivery of the project constraints through executing
necessary actions. This report explains the project constraints in the context of the triple
constraints and how this could be managed during the overall execution of the project.
Background
Mr. Lucas Merlo is the Supply Chain Planner for the Rip Curl Hong Kong Office, has
been appointed to the supply chain department, and has to report the project manager. His
primary role is to support the General Manager Supply Chain including all the aspects of the
supply chain within the organization. His role includes the management of the process
development and contributes in the daily operational issues associated with the supply chain
management. His responsibility includes the management of the Rip Curl Supply Chain
Obligations in association with the key accounts. There were various responsibilities including
the managing the accuracy of the order file, assisting the warehouse management, preparing in
conjunction with the Supply Chain Department managers, Providing IT assistance, and assisting
the warehouse manager.

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The supply chain processes being managed by Mr. Lucas Merlo includes the following:
Participation in the selection and review of the established warehouse management system,
selection and reviewing the eligible and most preferred supplier of automated systems and
warehouse racking. Other processes was the investigation on the feasibility of the warehouse
using RF technology and barcoding outer cartoons and specify the standard sized cartoons for the
suppliers associated with the organization.
Discussion / Analysis
Project Management
Project management can be described as the set of practices in a sequential manner that
includes the initiation, planning, execution, monitoring and controlling the protocols, resources,
and procedures in manner to achieve the goals and objectives of daily problems or scientific
problems (Jacob, Chase and Lummus 2014). The efficient and effective deployment of these five
phases will definitely lead to the successful and efficient delivery of the project and thus,
enhance the performance and output of the organization.

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Figure 1: Project Management and Supply Chain Management
(Source: Created by Author using MS Visio)
Project Management Profession
Mr. Lucas as a profession of supply chain planner includes the project management as the
consideration of the product as the scope and deliverables that needs to be accomplished in an
efficient and effective manner (Christofer 2016). This also includes the management of the triple
constraint of the project that focuses on the cost, time and quality of the project that needs to be
properly and effectively executed.
Scope of the Project
Project scope can be described as the part of the project planning emphasizing on the
documentation and determination of the specific constraints of the project including the budget,
schedule, activities, and deliverables (Krajewski, Maklhotra aand Ritzman 2015). It is one of the
important factor because it is helpful in defining the achievements of the project, measure the

PROJECT MANAGEMENT
success of the project, control the scope creep, manage the quality and schedule of the project
and many more.
Project Costs
Project cost is the estimation of the total expenses being to be expended for the overall
delivery of the project. It includes the cost of land, compensations, equipment’s, resources,
transportation, and many other expenditure needed for the delivery of the project (Monczka et al.
2015). There are tools and techniques those could be utilized for budget estimation of the project
such as MS project, budget breakdown, excel spreadsheet or many more. These tools and
techniques are also helpful in estimating the return on investment and earned value management.
The budget can also be kept in the key performance indicators that could be manipulated
in manner to accomplish the project constraints as per the planning (Stadler 2015). This will
alternatively affect the project quality.
Project quality
Project Quality can be described as the standard of the deliverables provided to the
consumers including the standard of the fulfillments of needs and requirements of the consumers
(Turner 2016). Project quality includes the quality planning, quality assurance, and quality
control (Ptak and Schragenheim 2016). These are the phases those could be practiced within a
project for the enhancement in the quality and standard of the output from the project and assure
that the constraints are being accomplished within the expected time and budget.
Project Time
It is another crucial constraint for the project development and growth and it is nothing
but the determination of the time that will be needed for the completion of the objectives and

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goals of the project. It will also be defining the overall time consumed by the several activities
and time taken to complete the sub activities and tasks of the project (Kerzner and Kerzner
2017). This can be designated as the most important and crucial factor for the development and
growth of the project and it is capable of affecting the other project constraints in single go
(Blinder 2016). Tools and techniques are available those could be utilized for the estimation of
the time and scheduling the activities and roles of the stakeholders within the project such as MS
project, scheduling, etc.
Communication Management
It is another very important factor in aspect to deliver the project in an efficient and
effective manner through fulfilling the needs and requirements of the customers. The
communication helps in understanding the different aspects for a single objective form the
perspective of different individuals (Schwalbe 2015). It is a set off practices emphasizing on the
better communication between the individuals in relation with the communication with the
stakeholders on certain topics that cannot be neglected during the execution of the project.
Communication needs to be smooth and interactive between every stakeholder of the project
irrespective of the type of the stakeholder whether he or she is positive, negative, internal, or
external. It concerns mainly on the involvement of every stakeholder in the matters related to the
delivery of the project (Harrison and Lock 2017). It is also important to involve every executive
within the communication and ask them to communicate and provide response on the
documentation or the presentation as their concern and approval is always necessary f0r the
delivery of the project.

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Risks and Issues
For the successful development and growth of the project, it is necessary to consider the
risks and issues associated with the project in the very early stage of the project planning in
manner to be prepared for the uncertainties those are about to affect the constraints of the project
(Medith et al. 2016). This is helpful in defining the mitigation strategy for the identified risks and
issues that possibly affect the growth and development of the project. There are strategies
involved in the risk management within a project and needs to be delivered in proactive manner
and it should be managed in a manner that the impact raises in the project is minimum. Risk
prioritization is an effective manner for the identification of the risks those need to be eliminated
in the first priority and manage them accordingly (Kerzner 2018). The board’s awareness can be
enhanced through presenting a risk register that will be explaining the impact and probability of
the identified risks and identifying the severity of the identified risks (Verzuh 2015). It will
alternatively help in the mitigation of the risks and promoting the project towards necessary
output and production and hence contributes in the increment of the project quality through
assuring that the needs and requirements of the users are being delivered.
Conclusion
Based on the above it can be concluded that the sequential delivery of the phases
mentioned above are helpful in accomplishing the project in an effective and efficient manner.
The project management practices can be the key toward accomplishing the daily operational
activities within the project or the organization and manage the delivery and quality of the
project. The facts associated with the project management and managerial aspects have been
expressed in this report emphasizing on the triple constraints of the project. The planning phase
can be recommended as the crucial fact for the successful accomplishment of the objectives and

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scope of the project. It will be the determinant factor for all the activities and schedule of the
project considering the delivery of the project within the schedule. The successful practice of the
above mentioned phase can be helpful in accomplishing the efficient and effective delivery of
every project and daily operational activities. Risk is the tail of every project that cannot be
eliminated completely however; it can be minimized to the extent level in manner to keep them
away from the project and assuring that the impact of the risks will be minimum on the project.

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References
Binder, J., 2016. Global project management: communication, collaboration and management
across borders. Routledge
Christopher, M., 2016. Logistics & supply chain management. Pearson UK.
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management.
Project Management Institute.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach.
Routledge.
Jacobs, F.R., Chase, R.B. and Lummus, R.R., 2014. Operations and supply chain
management (pp. 533-535). New York, NY: McGraw-Hill/Irwin.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Kerzner, H., 2018. Project management best practices: Achieving global excellence. John Wiley
& Sons.
Krajewski, L.J., Malhotra, M.K. and Ritzman, L.P., 2015. Operations management: processes
and supply chains. Pearson.
Meredith, J.R., Shafer, S.M., Mantel Jr, S.J. and Sutton, M.M., 2016. Project management in
practice. Wiley Global Education.
Monczka, R.M., Handfield, R.B., Giunipero, L.C. and Patterson, J.L., 2015. Purchasing and
supply chain management. Cengage Learning.

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Ptak, C.A. and Schragenheim, E., 2016. ERP: tools, techniques, and applications for integrating
the supply chain. Crc Press.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Stadtler, H., 2015. Supply chain management: An overview. In Supply chain management and
advanced planning (pp. 3-28). Springer, Berlin, Heidelberg.
Turner, R., 2016. Gower handbook of project management. Routledge.
Verzuh, E., 2015. The fast forward MBA in project management. John Wiley & Sons.

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Bibliography
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management.
Project Management Institute.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach.
Routledge.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Meredith, J.R., Shafer, S.M., Mantel Jr, S.J. and Sutton, M.M., 2016. Project management in
practice. Wiley Global Education.