An Investigation into Factors of Successful Project Management

This report delves into the critical factors that contribute to project success. It emphasizes the importance of stakeholder involvement, executive management support, clear user requirements, and strategic project planning. The report highlights the significance of setting milestones, managing timelines, and ensuring competent staffing. It also discusses the role of the project manager in fostering effective communication, managing resources, and resolving conflicts. The study analyzes the four phases of project management – conceptualization, planning, implementation, and closure – and stresses the need for quality control, adherence to budget, and timely completion. The report concludes by underscoring that effective communication, risk management, and a focus on user needs are essential for achieving project objectives and organizational profitability. The report uses the Project Management Body of Knowledge (PMBoK) to help set project activities to resolve complexity and helps in the development of the strategies for the deployment of a sequence of activities.

Project Management
2017

Contents
Introduction:...............................................................................................................................2
Description:................................................................................................................................2
Conclusion:................................................................................................................................2
References:.................................................................................................................................2

Introduction:
The organization and synchronization of activities to achieve the desired result in the
particular period of time is called as Project. The relationship between processes,
methodology, tools, technology, human resources, availability of resources on time, and
others should be developed to attain the objective of the organization with ease. The
strategies for the deployment of sequence of activities are building blocks of the project
development life cycle. The purpose of this paper is to focus on the factors which are
responsible for the success of the project. The project success is the main criteria for aligning
the activities (Paul, 2007). The effectiveness of the project procedures can be enhanced with
the active participation of the stakeholder. The working of the project can be affected by the
successful implementation of the strategies. In this paper, we are looking in the direction to
analyse the factors which helps in getting the desired result and the successful completion of
the project.
Description:
The working employees and top executives should be critically aware about the activities
which should be taken in the direction of project success. The project management body of
knowledge (PMBoK) plays an important role to bring awareness in the top executives for
setting of the project activities in order to resolve the complexity of the project.
The factors which are responsible and taken under consideration for the achieving the project
success are categorised as involvement of the user, support from executive management,
clear specification of the requirement from the user, planning of the project activities and
strategies which should be undertaken, setting of the milestone for the completing the project
activities, competency between the staffing, management of the ownership activities,
demonstration of the clear objective, focused group of staff, and setting of the time line
schedule (Ofori, 2013). The success of the project is primarily depends on the involvement of
the user for completing the project activities within allocated budget and time. The focus
should be given on meeting the requirement of the user which they are expecting as the
outcome of the project. The top executive plays a major role in setting of the project activities
and scheduling of time line for completing the undertaken processes. The estimation of the
cost and time helps in utilizing the management process in the effective manner. The changes
in project scope helps in developing the methodology to achieve good quality product. The

testing of the processes helps in managing the quality control on the flow of project activity
schedule. The development of the social culture within the working environment of the
project plan helps in completing the project successfully without any conflict and chaotic
environment.
There are several issues which plays the role of the barrier in completing project development
life cycle and result in the project success. The focus should be given on the time, quality,
and budget approved for completing the project activities. The planning of the activities
should be systematically done for the project to get desired output. The availability of the
resource on the demand of the working employees is the major concern for the completion of
the project on time. The standard model should be used for planning the project activities.
The vague visualization and communication will result into the failure of the project. The
success of the project depends on the accuracy in the estimation of time and cost for setting
the project activity plan. The chaos and conflict in the working culture of the organization is
the major factor for the project failure. The strategic business plan should be developed for
accomplishing the project activities with the approved, budget, time, quality, and resources.
The focus should be given on analysing the skills and expertise of the employees for the
distribution of roles and responsibilities for completing the project activity schedule.
The process of project management is equipped with the four phases for the successful
completion of the project plan which are categorised as conceptualization framework of the
activities, planning phase, implementation phase, and the closure of the project. The
conceptualization of the activities helps in determining the clear specification of the project
managing environment. The effectiveness of the project procedures can be enhanced with the
active participation of the stakeholder. The selection of the project team helps in analysing
the competency of the project (The association of project management, 2014). The setting of
the priority is the major activity associated with the alignment of the scheduling plan. The
changes in project scope helps in developing the methodology to achieve good quality
product. The planning phase focuses on developing the strategies and the activities for
completing the project with the time and cost. The goal of the planning phase is to provide
quality product according to the specification given by the user at the starting should be met
after the completion and handover of the product to the user. It helps in raising the trust and
confidence on the enterprise which helps in aiding profit to the turnover of the organization.
The selection of the team members helps in the distribution of the responsibilities according
to the working capability of the participating units so that they can give their best for

successful attainment of the project objective. The consistency and coordination between the
activities should be given priority in the designing of the implementation plan of the project
(Attarzadeh, 2008). The project control methodology should be adopted for providing good
quality products at the end of the cycle. The closure of the project involves the adequacy in
the project outcome for satisfying the requirement of the customers.
The Role of the project manager is considerable important for the designing of the project
activities towards the goal set for the working of the organization. The activities should be
developed in the structured format for the successful driven of the operational plan. The
democratic style of the leadership should be adopted by the project manager because it
involves the participation of the working employees in the setting of the activity plan for the
success of the project. The participating units help in providing new ideas and vision on the
common platform which can be taken under consideration if the outcome is the project
success. The strategic business plan should be developed for accomplishing the project
activities with the approved, budget, time, quality, and resources. The relevant information
should be provided to the project manager on time to enhance his decision making capability.
The communication should be properly managed between the different participating units
(Beleiu, 2015). The project manager should actively participates in the setting of the goal,
selection of the procedures and processes, managing the general support of the employees,
distribution of the roles and responsibilities of the employees, selection of the team members
on the basis of the skills and expertise according to the requirement of the project, managing
the supply and demand of the resources, managing the relevancy and accuracy of the
information, and reviewing of the project activity schedule (Davies, 2002).
Devise and implementation of the strategies and approaches used for managing the project
involves the setting down of activities which helps in resolving the risks and barrier
associated with the project objectives, distribution of the responsibilities according to the
achievement of the goal, flaws and gaps which occurred in the existing working system
should be resolved, and reusing of the previously completed work of the project. The
standardization process should be undertaken for completing the project scenario. The
complexity arises with the funding of the activities should be resolved by modularizing the
project activities for managing the cost associated with them. The requirement specification
plan should be clearly mentioned by the user to get the desired outcome of the undertaken

project schedule (Prabhakar, 2008). The effective communication between the top executives
and the working employees helps in determining the risks and the barriers which comes
forward in completing the project. The project control methodology should be adopted for
providing good quality products at the end of the cycle.
Analysing ad solving critical complex problems associated with the project involves the
analysis of the factors and issues helps in understanding the clear perspective view for the
management of activities (Saade, 2015). The focus should be given on the management of
quality of the product developed because it helps in raising the confidence of the customers
and helps in building the trust towards the organization which in turn results in the success of
the project and profitability ratio of the enterprise.
Conclusion:
It has been concluded that the project success is the main criteria for aligning the activities.
The activities should be developed in the structured format for the successful driven of the
operational plan. The conceptualization of the activities helps in determining the clear
specification of the project managing environment. The focus should be given on meeting the
requirement of the user which they are expecting as the outcome of the project. The effective
communication between the top executives and the working employees helps in determining
the risks and the barriers which comes forward in the successful completion the project.
References:
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Beleiu, I. (2015). Main factors influencing project success. 1st ed. [ebook]. [Accessed 29
Sep. 2017].
Davies, T. (2002). The real success factors on project. International journal of project
management, 20(3). [Accessed 29 Sep. 2017].
Ofori, D. (2013). Project management practices and critical success factors- A developing
country perspective. International journal of business and management, 8(21). [Accessed 29
Sep. 2017].

Paul, S. (2007). Critical success factors in project management globally and how they may be
applied to aid projects. 1st ed. [ebook]. [Accessed 29 Sep. 2017].
Prabhakar, G. (2008). What is project success: A literature review. International journal of
business management, 2(6). [Accessed 29 Sep. 2017].
Saade, S. (2015). Factors of project manager success. International journal of information,
Knowledge, and management, 10(5). [Accessed 29 Sep. 2017].
The association of project management. (2014). Factors in project success. 1st ed. [ebook].
[Accessed 29 Sep. 2017].