MBA 530 Project: Planning a Family Summer Trip to Australia

This project management assignment details the planning and execution of a family summer trip to Australia. It begins with a system approach, business initiative, and stakeholder identification. The project includes assumptions, constraints, and a business case outlining the trip's objectives. The project charter defines scope, objectives, deliverables, and team roles. A communication matrix ensures effective information flow. The triple constraint view addresses time, scope, and cost. The project scope statement, work breakdown structure (WBS), and responsibility assignment matrix (RAM) provide detailed planning. The project utilizes PERT and CPM for scheduling, and a Gantt chart visualizes the timeline. Cost estimation techniques and earned value management (EVM) are applied for financial control. The project addresses risks, issues, and change requests, culminating in a lesson learned and project closure report. The project demonstrates the application of project management tools and techniques to a practical scenario, providing a comprehensive overview of planning, execution, and control.

Running head: PROJECT MANAGEMENT
Project-Family summer trip to Australia
Name of the Student
Name of the University
Author’s Note

1
PROJECT MANAGEMENT
Table of Contents
1. Adopt System Approach........................................................................................................2
2. Business Initiative..................................................................................................................2
3. Project Stakeholders...............................................................................................................2
4. Assumptions and Constraints.................................................................................................2
4.1 Assumptions.....................................................................................................................2
4.2 Constraints........................................................................................................................3
5. Business Case.........................................................................................................................3
6. Project Charter.......................................................................................................................3
7. Communication Matrix..........................................................................................................5
8. Triple Constraint View...........................................................................................................5
9. Project scope statement..........................................................................................................6
10. Work breakdown Structure..................................................................................................7
11. Responsibility Assignment Matrix.....................................................................................10
12. Program evaluation and review technique.........................................................................12
13. Critical path methodology..................................................................................................13
14. Project Gantt chart..............................................................................................................14
15. Cost estimate technique......................................................................................................14
16. Earned Value management...............................................................................................15
17. Cause and effect approach.................................................................................................18
18. Issues progress report.........................................................................................................19
19. Project risks........................................................................................................................19

2
PROJECT MANAGEMENT
20. Manage risks......................................................................................................................20
21. Project change request........................................................................................................21
22. Issue lesson learned report.................................................................................................21
23. Issue project closure report................................................................................................21
Bibliography.............................................................................................................................23

3
PROJECT MANAGEMENT
1. Adopt System Approach
It is identified that in order to analyze the project initiative from the initial stage, it is
the responsibility of the managers to hire experienced stakeholders for the project. It is the
responsibility of the project manager to create proper schedule that elaborates the activities
that are required to be executed for completing the project. In addition to this, the schedule of
the project reflects the budget that is needed.
2. Business Initiative
E-business is considered as one of the driving approach in order to book the tickets as
well as accommodations for the family trip in Australia. By utilizing e-business, an individual
can get tickets quite easily for the summer trip without facing any type of issues and
challenges.
3. Project Stakeholders
The project stakeholders are as follows:
 Project manager
 Project Planner
 Travel organizer
 Tour Guide
 Tour Agent
4. Assumptions and Constraints
4.1 Assumptions
The project assumptions are listed below:

4
PROJECT MANAGEMENT
 The project manager makes assumption that the entire trip will be completed within
32 days
 The project will be completed within the budget of around $44, 760
4.2 Constraints
The project constraints are listed below:
Time: The project should be completed within the time period of 32 days.
Budget: The entire project must be finished within the budget that is around $44,760.
Scope: The project must follow the scope of the project in finishing the time and
budget.
5. Business Case
The project mainly focusses on the arrangement of a family summer trip to Australia.
The summer trip was mainly arranged in order to enhance family bonding and for learning
different types of experience with family by trying out new adventures. The summer trip to
Australia will be of 30 days which not only includes places like Sydney but also Gold Coast
as well as Tasmania Devil.
6. Project Charter
Project Title: Family summer trip to Australia
Start Date:27-
07-18
07-18 End
Date:01-08-
18
Reference:
Project
Manager:<Pleas
e Fill>
Brief Project Description:
The paper mainly focusses on the arrangement of a Summer trip to Australia. It is identified
that the trip is mainly arranged so that the family members can enjoy their summer holidays in

5
PROJECT MANAGEMENT
Australia by experiencing adventurous trip.
Project Key Objectives:
The key objectives of the project are as follows:
 To arrange summer trip to Australia
 To complete the trip within the expected budget and time
 To enjoy summer holidays by experiencing the adventurous trip.
High-Level Project Scope:
The high-level scope of the project are as follows:
 Arrangement of family summer trip to Australia
 Completion of trip within the expected time and budget
 Enjoying summer holidays by experiencing the trip
High-Level Project Deliverables:
The high-level project deliverables are as follows:
 Start travelling
 Visiting Sydney
 Sydney royal botanical Garden
 National Gallery of Art
 Darling Harbour
 Circular Quay
 Visiting Gold Coast
 Laguna Park
 RockPools at Southport
 Visiting Tasmanian Devil

6
PROJECT MANAGEMENT
Team Members and Roles
# Name Role Mobile #
(optional)
E-Mail Signatur
es
1 William Watson Project
manager
NA [e-mail]
m
William
Watson
2 James Anderson Project Planner NA [e-mail] James
Anderso
n
3 Andrew Lee Travel
organizer
NA [e-mail]
m
Andrew
Lee
4 James smith Tour guide NA [e-mail]
m
James
smith
5 Stephen smith Tour agent NA [e-mail]
m
Stephen
smith
7. Communication Matrix
Purpose Frequency Responsible person Ways of
communication
Arranging money
for travel
Once Project manager Video conference,
face to face
Booking Once Project planner Video conference,
face to face
Analyzing progress
of the project
weekly Organizer Video conference,
face to face
Analyzing utilized
budget
Weekly Project manager Video conference,
face to face
8. Triple Constraint View
The triple constraint view of the project is provided below:
Time:32 days
Scope: To arrange family summer trip in Australia

7
PROJECT MANAGEMENT
Cost: $44,760.00
9. Project scope statement
Project Title:
Start Date: Fri
27-07-18
End
Date:
Wed 01-
08-18
Reference:
Project
Manager:<Pleas
e Fill>
Revision
#:
Date:29-07-
18
Business Purpose:
The paper mainly reflects on arrangement of a summer trip in Australia. It is identified that
the trip is mainly arranged so that the family members can enjoy their summer holidays in
Australia by experiencing adventurous trip.
Project Goals:
The main goals of the project is to arrange a summer trip in Australia so that the family
members can enjoy their summer holidays
Project Work Statement:
The project work statement reflects that the entire project will be successfully completed
within the timeframe of 32 days within the budget that is around $44,760.
Primary Deliverables:
The primary deliverables of the project are as follows:
 Start travelling
 Visiting Sydney
 Sydney royal botanical Garden
 National Gallery of Art

8
PROJECT MANAGEMENT
 Darling Harbour
 Circular Quay
 Visiting Gold Coast
 Laguna Park
 Rockpools at Southport
 Visiting Tasmanian Devil
10. Work breakdown Structure
Project Name: Family summer trip to Australia
Start Date: Fri 27-07-
18
End Date: Wed 01-08-18 Reference:
Project
Manager:<Please Fill>
Revision #: Date:27-07-18
WBS
Level
WBS # Task Name Duration Responsible
0 Family summer trip to Australia 32 days
1 Initiation phase 4 days
1.1 Set goals and expectations 1 day Project manager
1.2 Decide the place 1 day Project planner
1.3 Deciding the length of the trip 1 day Project planner
1.4 Arranging money for travel 1 day Project manager
1.5 Research for costs 1 day Project manager
1.6 Milestone 1: Completion of research 0 days

9
PROJECT MANAGEMENT
2 Planning phase 7 days
2.1 Arranging money for travel 2 days Project manager
2.2 Getting a travel credit card 2 days Tour Agent
2.3 Booking for flight 1 day
Travel
organizer
2.4 Booking for accommodation 1 day
Travel
organizer
2.5 Packing 2 days Project planner
2.6 Buying travel Insurance 1 day Tour Agent
2.7 Milestone 2: Completion of planning phase 0 days
3 Execution phase 30 days
3.1 Start travelling 1 day Project manager
3.2 Visiting Sydney 1 day
Project planner,
Travelling cost
[1]
3.3 Sydney royal botanical Garden 2 days
Tour guide,
Tour Agent
3.4 National Gallery of Art 1 day
Tour guide,
Travel
organizer,
Accommodatio
n cost [1]
3.5 Darling Harbour 3 days
Tour guide,
Travel
organizer, Tour
Agent

10
PROJECT MANAGEMENT
3.6 Circular Quay 3 days
Tour guide,
Travel
organizer, Cost
for food[1]
3.7 Visiting Gold Coast 2 days
Tour guide,
Travel
organizer
3.8 Laguna Park 2 days
Tour guide,
Travel
organizer, Tour
Agent
3.9 Rockpools at Southport 3 days
Tour guide,
Travel
organizer
3.10 Visiting Tasmanian Devil 2 days
Tour guide,
Travel
organizer
3.11 Milestone 3: Completion of travelling 0 days
4 Closure phase 2 days
4.1 Packing 1 day Project planner
4.2 Returning to airport 1 day Project planner
4.3 Milestone 4: Completion of closure phase 0 days

11
PROJECT MANAGEMENT
11. Responsibility Assignment Matrix
Activities Project
manager
Project
planner
Travel
organizer
Tour guide Tour Agent
Set goals
and
expectations
I R, A C
Decide the
place
R, A C I
Deciding
the length of
the trip
R, A C I
Arranging
money for
travel
R, A C I
Research
for costs
I R, A C
Arranging
money for
travel
R, A C I
Getting a
travel credit
card
I C A R
Booking for
flight
I R, A C
Booking for
accommodatio
I R, A C