MBA642 Project Management: Family Relocation Progress Report Analysis

This report details the project management aspects of a family relocation, focusing on a scenario where the family faced unexpected challenges. The report begins with an introduction outlining the project's purpose and the importance of effective project management practices, including visual representations and the adherence to project triple constraints (scope, time, and budget). The core of the report examines project status, highlighting delays and slippages caused by unforeseen circumstances such as illness and vehicle breakdowns. It analyzes the implications of changes in project resources, detailing adjustments made to the project schedule, and provides a personal reflection on the learning process, emphasizing risk management and knowledge areas in project management. The report includes updated milestone plans, task lists, and a revised Gantt chart to illustrate the adjustments made and the project's revised timeline. The report concludes by highlighting the importance of continuous improvement, proper communication, and the effective allocation of resources for the successful completion of projects.

Running head: PROJECT MANAGEMENT
Project Management: Family relocation project to Perth
Name of the Student:
Name of the University:

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Table of Contents
1. Introduction outlining the Purpose of the project report.............................................................3
2. Project status detailing completion, slippages and delays...........................................................3
3. Implication of changes done in the project resources..................................................................5
4. Detail adjustments made in the project schedule.........................................................................6
5. Personal Reflection on the process..............................................................................................8
6. Updated Milestone plan...............................................................................................................8
7. Updated Task List........................................................................................................................9
8. A revised Gantt chart...................................................................................................................9
References......................................................................................................................................10
Appendices....................................................................................................................................11
Appendix 1: Updated Milestone plan........................................................................................11
Appendix 2: Updated Task List.................................................................................................12
Appendix 3: A revised Gantt chart............................................................................................15

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1. Introduction outlining the Purpose of the project report
This report defines the importance of using proper visual representation of a project plan
to meet the desired result. Project management prcatices give chances to improve the entire
project status. Using the concept of professional project practice, a project manager including
their project team members will be able to meet the project outcomes and expectations. The
purpose of this report is to define the project delay and slippages those are occurred due to some
of the sudden difficulties faced by Jeff and Kelly.
As Jeff has secured a new position of a marketing director interstate therefore he has to
shift to Perth along with the family within 31st January though he will join the new office on 5th
February, 2019 but as the school session in Perth starts on 31st thus they should reach their new
already secured apartment on 27th January. The report demonstrates the current status of the
project including the delay, slippage occurred and also the changes incorporated in the project
milestones. Besides this the changes done in the entire project schedule are also elaborated along
with a justification.
For this case scenario project triple constraints are chosen in terms of scope, time and
budget. The net cost estimated for the project is$15000 and the time estimate for the complete
planning is 1 month before 31st January, 2019. The scope of the project is to accomplish the
shifting without delay and time slippage.
2. Project status detailing completion, slippages and delays
It is pointed out that currently Australia has been hit with a worst flu epidemic this year
and Kelly became ill. She was advised by the doctor to not to take any assigned work pressure.

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The project delay and slippage can be identified while monitoring the project. Initially the
project was planned to be completed on 27th January but due to Kelly’s flu attack and sudden
break down of their truck in a remote location of South Australia the project delayed by some
days. The project slippage is referred to as the difference between the planned time and the
actual time taken for accomplishment of the entire project. Compared to the initial project
baseline the project is delay by a little which shows the slippage. This is also defined as the
difference between planned date and actual completion dates. The project has completed the
planning phase completely however the broken issues of the truck is under surveillance and will
take not more than 3 days. It is assumed that the truck will be completely repaired by 29th
January and will reach Perth by 30th January. Project slippage occurs due to delay in planned
start date. This is much serious concern for both Jeff and Kelly. Therefore, proper prevention
mechanisms are required to be taken by Jeff and Kelly to reduce the project slippage issues.
These are producing serious harmful impacts on the project planned. The curve for slipping tasks
are shown below along with dates:

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Figure 1: Slipping tasks for the Relocation project
(Source: created by author)
In order to avoid the issues of project slippage Jeff and Kelly updated their initial project
plan and cross checked the numbers of days assigned previously. The updated project is
estimated to be completed on before 31st January with the paid budget of $15,000. With careful
initiation, planning, execution and monitoring the issues like project delay, slippage can be
completely avoided. If the numbers of assigned resources are not properly done then also the
project faces major flaws.
Using proper tools and project management technologies the project level issues can be
completely resolved by Jeff and Kelly. Due to the illness and sudden break down of the truck in
a remote location of South Australia some of new project activities and added in the new
schedule though the cost is not exceeded the estimation of $15,000.
3. Implication of changes done in the project resources
Some of the project’s activities are changed, some are modified and some project
resources are also changed respectively. In order to accomplish the project the changed resources
and their respective cost details are elaborated in the below section:
Resource Name Maximum Units Standard Rate
Doctors fee $50.00
Jeff and Kelly 100% $0.00/hr
logistic cost $1,000.00
Truck repairing cost $3,000.00
Packing cost $2,850.00
Admission fees $3,500.00
Medicine cost $600.00

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Additional accommodation charge $2,000.00
Justification
The logistics cost, Medicine cost, Additional accommodation cost, truck repairing cost
are updated in this project. Due to flu attack to Kelly the cost of medicine and doctor fees are
added as the materialistic resources. Apart from this, for the sudden breakdown of the Truck in a
remote location of South Australia the logistic cost is also added for shifting the truck to the
garage. Apart from this, for repairing cost for the truck was not determined previously but added
in this modified section. It is assumed that, usage of S curve is referred to as a much crucial tool
for managing projects successfully. It gives permission to the project manager to track the
project with respective progress of time. Resource allocation is a very important activity and any
problem in resource allocation will cause resource over allocation issues.
4. Detail adjustments made in the project schedule
After analyzing current situation of the project it is determined that, some of the previous
project activities are modified, some are replaced due to the illness of Kelly and sudden
breakdown of the truck. As the doctor advised Kelly to take complete bed rest thus instead of
shifting to Perth they extended their numbers of days in Sunshine coast, Qld (in their previous
apartment). Due to the Australian day celebration in Perth, the numbers of flights are limited to
Perth and due to little availability they planned to stay in Sunshine Coast, Qld. However as per
the given condition if they have to vacate the accommodation by 27th January, 2019 but as they
are staying in the previous apartment thus even if they had to vacate then for the additional some

7PROJECT MANAGEMENT
hours they will be staying in the Airport until they take flight to Perth. The adjustments made in
the project schedule are elaborated in the below section:
WBS Task Name Duration Start Finish
0 Family shifting project to Perth 28 days Mon
12/24/18
Wed
1/30/19
2 Planning phase 20 days Wed
12/26/18
Tue
1/22/19
2.5 Contact to the doctor for Kelly’s flu 1 day Tue 1/22/19 Tue
1/22/19
2.6 Increasing numbers of days in Sunshine Coast, Qld
(as Kelly was advised to take rest) 14 days Wed 1/2/19 Mon
1/21/19
2.7 Milestone 2: Completing planning phase 0 days Tue 1/22/19 Tue
1/22/19
3 Project execution phase 4.5 days Wed
1/23/19
Tue
1/29/19
3.1 Contact to agent of Perth (regarding garage) 1 day Wed
1/23/19
Wed
1/23/19
3.2 Taking truck to the nearby garage 0.5 days Thu
1/24/19
Thu
1/24/19
3.3 Repairing the truck 3 days Thu
1/24/19
Tue
1/29/19
3.4 Milestone 3: Belongings reached to the new
apartment in Perth 0 days Tue 1/29/19 Tue
1/29/19
4 Post shifting phase 1.5 days Tue
1/29/19
Wed
1/30/19
4.1 Unpacking all the belongings 0.5 days Tue 1/29/19 Tue
1/29/19
4.2 Decorating the new apartment 0.5 days Wed
1/30/19
Wed
1/30/19
4.3 Admission of the children to new school 0.5 days Wed
1/30/19
Wed
1/30/19
4.4 Milestone 4: Completion of project post shifting
phase 0 days Wed
1/30/19
Wed
1/30/19

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The above are the project activities those are changed in the schedule and the numbers of
days are also adjusted accordingly to complete the shift in 28 days and within the estimated
budget of $15,000. Both the highlighted issues are considered to modify the project schedule.
5. Personal Reflection on the process
I have realized that, risk management is referred to as one of the most crucial part in
project management to avoid over allocation of time and overrunning budget. Regardless of the
type and size of a project the project manager should identify and maintain the risk management
stages. It is also realized that are some other knowledge management areas available in project
management practices those are also required to be followed by the project manager and other
stakeholders such as quality management, communication management, procurement,
contingency and stakeholder management plan also.
For this specific project scenario cost, time, resources, risk and communication are the
main knowledge areas that should have to be followed properly by Jeff, Kelly and the project
planners as well to restrict the execution time within 30th January, 2018 and cost within $15,000.
Even though while interacting to the agent of Perth regarding the truck repairing proper
communication is the other important aspects that have to be followed by Jeff to avoid issues like
miscommunication. Due to incorporating sudden modifications and addition on the project it is
determined that the planned % completed of the project is though 96% but the actual work
percentage completed is 76%, which shows a difference of (96%-76%) = 20%. This lag must not
affect the actual budget of $15,000. Thus, some of the project activities are needed to run

9PROJECT MANAGEMENT
paralelly instead of sequential progress. The updated milestones, project schedules and Gantt
chart is elaborated in the below appendix section.
6. Updated Milestone plan
The updated milestone plan is attached below (Please refer to appendix 1 for the details)
7. Updated Task List
The updated task list is attached below (Please refer to appendix 2 for the details)
8. A revised Gantt chart
The updated Gantt chart is attached below (Please refer to appendix 3 for the details)

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References
Ahern, T., Leavy, B., & Byrne, P. J. (2014). Complex project management as complex problem
solving: A distributed knowledge management perspective. International Journal of
Project Management, 32(8), 1371-1381.
Cohen-Vogel, L., Tichnor-Wagner, A., Allen, D., Harrison, C., Kainz, K., Socol, A. R., &
Wang, Q. (2015). Implementing educational innovations at scale: Transforming
researchers into continuous improvement scientists. Educational Policy, 29(1), 257-277.
Conforto, E. C., Salum, F., Amaral, D. C., da Silva, S. L., & de Almeida, L. F. M. (2014). Can
agile project management be adopted by industries other than software
development?. Project Management Journal, 45(3), 21-34.
Conger, S. (2015). Six sigma & business process management. In H&book on Business Process
Management 1 (pp. 127-146). Springer, Berlin, Heidelberg.
First, M. B. (2016). Adopting a continuous improvement model for future DSM revisions. World
Psychiatry, 15(3), 223-224.
Heldman, K. (2015). PMP project management professional exam deluxe study guide: updated
for the (2015) Exam. John Wiley & Sons.
Hornstein, H. A. (2015). The integration of project management & organizational change
management is now a necessity. International Journal of Project Management, 33(2),
291-298.

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Joslin, R., & Müller, R. (2015). Relationships between a project management methodology &
project success in different project governance contexts. International Journal of Project
Management, 33(6), 1377-1392.
Marcelino-Sádaba, S., Pérez-Ezcurdia, A., Lazcano, A. M. E., & Villanueva, P. (2014). Project
risk management methodology for small firms. International Journal of Project
Management, 32(2), 327-340.
Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking
project management performance & project success. International journal of project
management, 32(2), 202-217.
Sanchez, M. A. (2015). Integrating sustainability issues into project management. Journal of
Cleaner Production, 96, 319-330.
Todorovic, M. L., Petrović, D. Č., Mihic, M. M., Obradovic, V. L., & Bushuyev, S. D. (2015).
Project success analysis framework: A knowledge-based approach in project
management. International Journal of Project Management, 33(4), 772-783.

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Appendices
Appendix 1: Updated Milestone plan
WBS Task Name Duratio
n Start Finish Resource
Names Cost %
Complete
% Work
Complete
0 Family shifting
project to Perth 28 days Mon
12/24/18
Wed
1/30/19 $15,000.00 79% 96%
1.5 Milestone 1:
Project initiated 0 days Tue
12/25/18
Tue
12/25/18
Jeff and
Kelly $0.00 100% 100%
2.7
Milestone 2:
Completing
planning phase
0 days Tue
1/22/19
Tue
1/22/19
Jeff and
Kelly $0.00 100% 100%
3.4
Milestone 3:
Belongings
reached to the
new apartment
in Perth
0 days Tue
1/29/19
Tue
1/29/19
Jeff and
Kelly $0.00 0% 0%
4.4
Milestone 4:
Completion of
project post
shifting phase
0 days Wed
1/30/19
Wed
1/30/19
Jeff and
Kelly $0.00 0% 0%
Appendix 2: Updated Task List
WBS Task Name Duration Start Finish Resource
Names Cost %
Complete
% Work
Complete
0
Family
shifting
project to
Perth
28 days Mon
12/24/18
Wed
1/30/19
$15,000.0
0 79% 96%
1
Project
starting
phase
2 days Mon
12/24/18
Tue
12/25/18 $0.00 100% 100%
1.1 Budget
estimation 0.5 days Mon
12/24/18
Mon
12/24/18 Jeff and Kelly $0.00 100% 100%
1.2 Developing
the project
schedule
0.5 days Mon
12/24/18
Mon
12/24/18 Jeff and Kelly $0.00 100% 100%

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1.3
Taking
Transfer
certificate
from current
school
0.5 days Tue
12/25/18
Tue
12/25/18 Jeff and Kelly $0.00 100% 100%
1.4
Admission
process
taking in
new school
in Perth
0.5 days Tue
12/25/18
Tue
12/25/18 Jeff and Kelly $0.00 100% 100%
1.5 Milestone 1:
Project
initiated
0 days Tue
12/25/18
Tue
12/25/18 Jeff and Kelly $0.00 100% 100%
2 Planning
phase 20 days Wed
12/26/18
Tue
1/22/19 $6,500.00 100% 100%
2.1 Procurement
planning
1 day Wed
12/26/18
Wed
12/26/18 Jeff and Kelly $0.00 100% 100%
2.2
Risk
management
planning
1 day Thu
12/27/18
Thu
12/27/18 Jeff and Kelly $0.00 100% 100%
2.3
Taking
medical
records of all
including the
pet
1 day Fri
12/28/18
Fri
12/28/18 Jeff and Kelly $0.00 100% 100%
2.4 Packing
belongings 2 days Mon
12/31/18
Tue
1/1/19
Jeff and Kelly,
Packing cost
[1],logistic
cost[1]
$3,850.00 100% 100%
2.5
Contact
to the doctor
for Kelly’s
flu
1 day
Tue
1/15/19
Tue
1/15/19
Doctors
fee[1],Jeff and
Kelly, medicine
cost[1]
$650.00 100% 100%
2.6
Increasing
numbers of
days in
Sunshine
Coast, Qld
(as Kelly
was advised
14 days Wed
1/2/19
Mon
1/21/19
Additional
accommodation
charge[1],Jeff
and Kelly
$2,000.00 100% 100%

14PROJECT MANAGEMENT
to take rest)
2.7
Milestone 2:
Completing
planning
phase
0 days Tue
1/22/19
Tue
1/22/19 Jeff and Kelly $0.00 100% 100%
3
Project
execution
phase
4.5 days Wed
1/23/19
Tue
1/29/19 $5,000.00 0% 0%
3.1
Contact
to agent of
Perth
(regarding
garage)
1 day Wed
1/23/19
Wed
1/23/19 logistic cost[1] $1,000.00 0% 0%
3.2
Taking
truck to the
nearby
garage
0.5 days Thu
1/24/19
Thu
1/24/19 logistic cost[1] $1,000.00 0% 0%
3.3 Repairing
the truck
3 days Thu
1/24/19
Tue
1/29/19
Truck repairing
cost[1] $3,000.00 0% 0%
3.4
Milestone 3:
Belongings
reached to
the new
apartment in
Perth
0 days Tue
1/29/19
Tue
1/29/19 Jeff and Kelly $0.00 0% 0%
4
Post
shifting
phase
1.5 days Tue
1/29/19
Wed
1/30/19 $3,500.00 0% 0%
4.1 Unpacking
all the
belongings
0.5 days Tue
1/29/19
Tue
1/29/19 Jeff and Kelly $0.00 0% 0%
4.2 Decorating
the new
apartment
0.5 days Wed
1/30/19
Wed
1/30/19 Jeff and Kelly $0.00 0% 0%
4.3
Admission
of the
children to
new school
0.5 days Wed
1/30/19
Wed
1/30/19
Admission
fees[1] $3,500.00 0% 0%
4.4 0 days Wed Wed Jeff and Kelly $0.00 0% 0%

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Milestone 4:
Completion
of project
post shifting
phase
1/30/19 1/30/19
Appendix 3: A revised Gantt chart
Figure 2: Updated project Gantt chart
(Source: Created by author)