Fibre Fashion: Analysis and Recommendations for MIS Improvement

This report examines Fibre Fashion, a Melbourne-based clothing boutique, and its current use of outdated information systems, including spreadsheets for data management. The report identifies the need for a new Management Information System (MIS) to improve efficiency, reduce data loss risks, and enhance decision-making. It includes a literature review on MIS, analyzing the benefits of implementing such a system, like improved data analysis, communication, and decision-making. The analysis highlights the importance of considering customer data security, budgeting, and system updates. The recommended solution involves implementing an MIS to provide real-time data, trend analysis, and informed decision-making capabilities, ultimately aiming to enhance Fibre Fashion's business performance. The report emphasizes the need for a versatile MIS that can handle various business procedures, facilitate communication, and integrate with existing systems.

Running head: - FIBRE FASHION IS
FIBRE FASHION IS
Name of the Student
Name of the University
Author Note

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Table of Contents
1. Introduction:...........................................................................................................................2
2. Background:...........................................................................................................................2
3. Literature Review:..................................................................................................................3
4. Analysis of Literature and examples:.....................................................................................5
5. Recommended Solution:........................................................................................................5
6. Conclusion:............................................................................................................................5
7. References:.............................................................................................................................6

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1. Introduction:
Fibre fashion is a clothing brand within the field of clothing industry that offers the
customers daily with various forms of clothing that specialize in women apparel. Fibre
fashion is typically a boutique that operates in and around the whole of Melbourne for more
than a count of 20 years now. In the field of boutiques, the company has risen to the top with
the materials and the exaggerating colours. This makes usage of within the various clothes
that it offers to the customers along with entertains improvisation from the customer's end.
The company primarily acts as a representative of differently existing brands and maintains
the records daily in sheets (Kouziokas, 2016). However, with all the success in hand, the
company has been identified to be using some backdated procedures. It might pose a greater
threat towards the business that is at hand and allows the competitors to rise above. As a
reason, this discussion has been undertaken to design a new Management Information System
(MIS) that will help the company to eliminate the outdated procedures and allow the IS to
carry out the same work with greater efficiency and proficiency towards achieving of better
results leading towards a potential growth within the business.
2. Background:
The fibre fashion company has been serving all of its customers with products in the
form of clothes for a period of 20 years now. In addition to this, the company represents
various brands that have a shared existence within the same field of business serving
customers with the same motive to be exact (Kalabokidis et al., 2016). All the data of the
companies it represents and the information that belongs to the customers it serves on a daily
basis on a product that it purchased recently as well as the important information in
spreadsheets. The sales also find their way to be recorded with spreadsheets that has been
visibly identified to be outdated associated with a number of risks such as losing of data due

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to corruption of the software. As a reason, the company needs to eliminate all such manual
procedures to save time and the threat of data loss with a Management Information System
(MIS) that shall be designed for the company (Amuna, Shobaki & Naser, 2017). The MIS
will greatly act as a primary contributor towards bringing in greater efficiency within the
daily business procedures of the company.
Research question:
How can the MIS improve the business of Fibre Fashion on a daily basis?
3. Literature Review:
According to Zhang (2016), Management Information Systems (MIS) refer to that
specific system of information that primarily used for the purpose of decision-making as well
as for bringing in coordination, visualization and coordination along with control over all the
information that is present at hand to respective enterprise within the field of business.
Studies and relative implementation of the MIS refers to the common procedure of testing the
people, technology as well as processes that have the shared existence within a specific
organization. In regards to a corporate setting, the primary objective of a management
information system is to bring an increase within the value as well as the profits that have a
direct association with the business (Land, 2018). This carried out by provisioning the
existing managers of the respective business organizations with the timely as well as the
appropriate form of information for allowing them to get hold of decisions that shall have a
greater effect upon the business proceedings within a short span of time. Hence, the MIS
shall typically eliminate the outdated features and methods of the company for providing
them with ultimate efficiency among various forms of businesses.
As stated by Suryanto, Setyohadi & Faroqi (2016), before implementing a
management information system, the most important activity is to specifically identify the

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processes that occur on a daily basis within the respective business organizations associated
with the field of business the company operates. Following this, the expectations of
identifying such procedures is to see, which ones suits the best that will provide the particular
business with a boost for carrying out the MIS and to have a successful growth within the
undertaken business. This will primarily make the analysis and evaluation of data that is in
possession of the company with better flexibility of handling the same and gathering out
something from the heap when required. In addition to this, the managers should have s
sound knowledge in terms of utilizing an information system to get the best out of the same
(Amuna, Al Shobaki & Naser, 2017). A management information system that shall be
implemented within a respective business organization should be versatile enough to handle
all of the procedures that relate to the undertaken business of the company. In addition to this,
the management information system should have the potential capability of facilitating the
communication between the managers as well as the staffs of the company to ensure the fact
that all the details shared between the employees in regards to every individual activity that
has been undertaken while doing business.
As contradicted by Khanam, Siddiqui & Talib (2016), since the management
information systems deal with all the data along with the information that belongs to a
business organization there are some constraints that need to keep in mind for a better
outcome of the implementation of the information system that has undertaken for the
business. On a primary basis, there shall be a constant monitoring over all the customer data.
It will be possession of the company to analyse underlying risk of losing the personal data
like customer details. Following this, the budgeting while undertaking the MIS needs to be
done carefully keeping in mind the particular processes that shall be made a part of the
information system. Processes that do not have the requirement of an information system
should not be made a part of the system and make payments to those as well. Lastly, the MIS

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needs update, to meet the latest innovations and increase the provisioned efficiency of the
system to the business.
According to Koç, Turan & Okursoy, (2016), both information and trends provide a
growing situation, which the organisation require to change. MIS can quickly evaluate
various possibilities for examining multiple scenarios. MIS stands to be very much useful in
calculating what happens to the collected data and how the organization has performed in the
earlier days (Abu-Naser & Al Shobaki, 2016). MIS can help in enhancing the overall
communication flow by completely filling up the gaps and enhancing overall performance. It
merely improves overall communication by the supply of information in an appropriate way.
This merely provides an easy flow of information at different levels. One of the biggest
drawbacks of MIS is that it can give exact information in a timely way. It is used for making
the right decision within the organization (Gray et al., 2016). Timeliness is a vital aspect as
all data is available at the right time, which is beneficial. Any kind of delay can make the
same piece of information obsolete and render for its useless. MIS is not only helpful for
decision-making, but it can be used for a better flow of information (Soomro, Shah &
Ahmed, 2016). Any of the business executives do not do the whole work. Both manager and
associates at the front require proper data and even reports for decision-making. MIS is very
much helpful in the operational flow of information in a quick and easy way.
4. Analysis of Literature and examples:
A management information system is required for establishing a link in between
information gathering and proper decision-making (Eroshkin et al., 2017). Most of the
management information system aims to provide the required data needed for processing and
power reporting. It merely aims to offer more number of features and components in
comparison to the need of the business owners (de Camargo Fiorini & Jabbour, 2017). For

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most of the small organization, this is the right system, which provides the benefit. It fits as
per the need of the organization.
Management information system comprises of physical hardware and software, which
has certain process for effective management of information flow within the organization
(Carrer et al., 2017). It aims to offer when large mainframe of the computer system started to
automated the process at a various organization. MIS aims to provide management with
proper data regarding decision-making. Major of the MIS come up with department, which
can affect management system software, database management, hardware, and programming
needs (Barton et al., 2016). This merely affects the various level of the organization. The
centre of database management system comprises of management information system and
tools needed for retrieving all the vital information. Various tools within MIS help the user to
carry various functions like query, export and even manipulated different kind of data found
in DBMS (Usenko et al., 2018). All these tools help the user in exporting data to some of the
areas of MIS. In addition, it helps in external applications like a database.
MIS applications focus on controlling all the day-to-day application within the
business like payroll, account details, purchasing and accounts payable (Soomro, Shah &
Ahmed, 2016). The main function of a management information system is ERP software,
which comes up with the option of internal integration by making use of different modules.
There are many organizations, which does have an ERP system, which integrate MIS into the
present legacy system and application.
5. Recommended Solution:
In Fiber Fashion, MIS can quickly provide the owner and other decision-makers at
business with all the required kind of data required for informed decision making with the
organization. MIS aims to provide background, present data and complete trend analysis

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where the individual will have information on various areas of the business. An individual
can quickly detail the data on the current environment of the organization and finances. It
merely intends to enhance business performance in both long-term and short-term. Both
business owners and managers need to complete information about the overall operation of
the organization and significant areas of responsibilities. The management information
system provides complete access to vital data of the department and about the firm. If
anyhow the manager needs information for making a bid for regulatory use, MIS stands to be
a good source.
Decision-making: Decision is valid only by making use of information only. MIS is
very much helpful in enhancing the overall decision-making as it provides accurate
information. All these provide information, which is the accurate, timely and complete way.
Both self-checking and crosschecking features with management information can help in
reducing errors. IT professionals merely design the system so that they can provide a
situation that highlights all the missing information. Fibre Fashion can make use of a
management information system. Hence, as ensure that managers can work by making use of
the same dataset and better decision making using all the information.
Analysis of trends within Business: One of the key aspects of management
responsibilities is all about preparing forecast by making use of strategic planning along with
proper budgets. MIS comprises of earlier data for the major functions like sales, customer
function and production. It merely comprises information for revenue, expense and
investment. MIS is known to the sophisticated analysis tool, which can evaluate the
relationship and calculate issues in the upcoming trends.

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6. Conclusion:
From the above pages, the point can be concluded that the report is all about Fibre
Fashion. At present, the organization makes use of a database which is a product which they
make use for storing customer details. The point should be noted the organization makes use
of a spreadsheet for keeping all the client details and sales PER brand. The organization aims
to represent various kind of brand. The organization makes use of excel spreadsheet for
keeping track of brands which is found to be very inefficient. In the report, the background of
issues has been discussed that the organization plan to solve. The current excel sheet used by
Fibre Fashion is very much inefficient. A proper research question has been identified for
improving the information system in Fiber Fashion. Research has been done regarding the
ongoing issue, along with an appropriate literature review. A proper analysis of the literature
has been conducted with comprises of some examples. A suitable solution has been
recommended, which explains the management information system and how it will help the
business. Fibre Fashion comes up with a consistent presence in the wholesale fashion
industry of Melbourne. Fibre provides all the required accessories, which can easily
complement the look and provide inner-city warehouse.

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7. References:
Abu-Naser, S. S., & Al Shobaki, M. J. (2016). Computerized Management Information
Systems Resources and their Relationship to the Development of Performance in the
Electricity Distribution Company in Gaza.
Amuna, Y. M. A., Al Shobaki, M. J., & Naser, S. S. A. (2017). The Role of Knowledge-
Based Computerized Management Information Systems in the Administrative
Decision-Making Process.
Barton, K. A., Tejay, G., Lane, M., & Terrell, S. (2016). Information system security
commitment: A study of external influences on senior management. Computers &
Security, 59, 9-25.
Carrer, M. J., de Souza Filho, H. M., & Batalha, M. O. (2017). Factors influencing the
adoption of Farm Management Information Systems (FMIS) by Brazilian citrus
farmers. Computers and electronics in agriculture, 138, 11-19.
de Camargo Fiorini, P., & Jabbour, C. J. C. (2017). Information systems and sustainable
supply chain management towards a more sustainable society: Where we are and
where we are going. International Journal of Information Management, 37(4), 241-
249.
Eroshkin, S. Y., Kameneva, N., Kovkov, D., & Sukhorukov, A. (2017). Conceptual system in
the modern information management. Procedia Computer Science, 103(C), 609-612.
Gray, H., Issa, T., Pye, G., & Troshani, I. (2016). Management Information Systems, 1st
Australasian Edition. John Wiley & Sons.

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Kalabokidis, K., Ager, A., Finney, M., Athanasis, N., Palaiologou, P., & Vasilakos, C.
(2016). AEGIS: a wildfire prevention and management information system. Natural
Hazards and Earth System Sciences. 16: 643-661., 16, 643-661.
Khanam, S., Siddiqui, J., & Talib, F. (2016). Role of information technology in total quality
management: a literature review. Khanam, S, Siddiqui, J. and Talib, F.(2013),“Role
of Information Technology in Total Quality Management: A Literature Review”,
International Journal of Advanced Research in Computer Engineering and
Technology, 2(8), 2433-2445.
Koç, T., Turan, A. H., & Okursoy, A. (2016). Acceptance and usage of a mobile information
system in higher education: An empirical study with structural equation
modeling. The International Journal of Management Education, 14(3), 286-300.
Kouziokas, G. N. (2016). Technology-based management of environmental organizations
using an Environmental Management Information System (EMIS): Design and
development. Environmental Technology & Innovation, 5, 106-116.
Land, F. (2018). Social aspects of information systems. In Management Information Systems:
The Technology Challenge (pp. 11-57). Routledge.
Soomro, Z. A., Shah, M. H., & Ahmed, J. (2016). Information security management needs
more holistic approach: A literature review. International Journal of Information
Management, 36(2), 215-225.
Suryanto, T. L. M., Setyohadi, D. B., & Faroqi, A. (2016). Analysis of the effect of
information system quality to intention to reuse of employee management information
system (Simpeg) based on information systems success model. In MATEC Web of
Conferences (Vol. 58, p. 03001). EDP Sciences.

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Usenko, L. N., Bogataya, I. N., Bukhov, N. V., Kuvaldina, T. B., & Pavlyuk, A. V. (2018).
Formation of an integrated accounting and analytical management system for value
analysis purposes.
Zhang, Y. (2016, June). Management information system. In 2017 2nd International
Conference on Machinery, Electronics and Control Simulation (MECS 2017).
Atlantis Press.